Major Awards - Rules

We will start the process of major award nominations at the ICIP meeting in the year of the major awards.

By April of the following year, we would have had all the material prepared for the distribution to:

• committee members
• general public through ads in the SP Magazine and IP Transactions

This material will consist of:

• description of awards
• eligibility rules
• list of previous winners
• nomination instructions

Material will be distributed via:

• Web site
• email to committee members as a reminder to look up the web site
• we will advertise in the SP Magazine and IP Transactions (mostly we will point to the Web address)

Process for handling the nominations:

• the subcommittee will compile a list of all nominations received and put it on the Web (internal site)
• we will send the list to all the committee members
• if there are N nominations, each person can cast at most floor(N/2) YES votes (unless there are only 1 or 2 in which case we will skip the ranking procedure and go straight to voting). the two nominations with most YES votes will be then voted on

Process for voting for society awards:

• a member can either abstain from voting or vote YES for one of the two nominations
• nomination will be forwarded to the Awards Board if it has at least 50% YES of all votes cast
• the second nomination will be forwarded to the Awards Board if it has at least 40% of all votes cast
• a member must abstain if he/she is nominated. in that case, that vote does not count

Important Dates

April 1: material ready for distribution
April 15: distribute material (that means that the Call for Nominations should appear in the January issues of the SP Magazine as well as IP Transactions)
July 21: nominations in
August 1: list compiled and sent to the committee
August 14: votes in
August 21: 2 top candidates forwarded to the committee for voting
Sept. 7: votes in
Sept. 15: nominations sent to the Awards Board