Paper Awards - Rules

We will start the process of paper award nominations at the ICIP meeting in the year of the paper awards.

By January 1 of the following year, we would have had all the material prepared for the distribution to:

• committee members
• relevant transactions Associate Editors (IP, SP, MM)
• general public through ads in the SP Magazine and IP Transactions

This material will consist of:

• description of awards
• eligibility rules
• list of previous winners
• nomination instructions

Material will be distributed via:

• Web site
• email to committee members and AE's as a reminder to look up the web site
• we will advertize in the SP Magazine and IP Transactions (mostly we will point to the Web address)

Process for handling the nominations:

• the subcommittee will compile a list of all nominations received and put it on the Web (internal site)
• if there are N nominations, each person can cast at most floor(N/2) YES votes (unless there are only 1 or 2 in which case we will skip the ranking procedure and go straight to voting). The two nominations with most YES votes will be then voted on

Process for voting for paper awards:

• a member can either abstain from voting or vote YES for one of the two papers
• nomination will be forwarded to the Awards Board if it has at least 50% YES of all votes cast
• the second paper will be forwarded to the Awards Board if it has at least 40% of all votes cast
• a member must abstain if his/her name is on the paper. in that case, that vote does not count

Important Dates

January 1: material ready for distribution
January 15: distribute material
(that means that the Call for Nominations should appear
in the January issues of the SP Magazine as well as IP
Transactions)
March 31: nominations in
April 7: list compiled and sent to the committee
April 21: votes in
April 28: 2 top papers forwarded to the committee for voting
May 15: votes in
May 22: nominations sent to the Awards Board