It is heartening to note that our financial support for Student Branches to organize Conferences has evinced continuous and increased interest. While reviewing the present norms of financial support during the last executive committee meeting, it was felt that in order to serve the increased number of student branches seeking financial support for organizing conferences there is a need to revise the norms as follows
Strength of Student Branch Financial support eligibility in INR
Up to 50 5,000
51 to 100 7,500
101 to 150 10,000
151 to 200 12,500
201 to 250 15,000
251 to 300 17,500
Above 300 20,000
Further, following guidelines have also been adopted
a.Only one conference per student branch will be supported as per above new norms
b.Student branches are requested to submit the application for sponsorship by the section in the prescribed format (preferably softcopy), through proper channel, at least 30 days before the schedule of the program with the following enclosures:
i.IEEE members list – both students and staff with membership number for the current year.
ii.A draft Copy of the Brochure or first call letter of the Conference / Seminar. (the soft copy can be mailed before 8thof the month to firstname.lastname@example.org
for publicity through the IEEE –MAS LINK (monthly bulletin)
c.Once the sponsorship is approved by the execom, the student branch will receive intimation from the section office, Chennai.
d.After receiving the approval, the student branch counselors are requested to include the IEEE logo in all the related communications – conference website, brochure, invitation, certificate, proceedings hard copy and soft copy, by mentioning the word “Sponsored by IEEE Madras Section”.
e.The student branch counselors are also requested to submit the following within 15 days of conduct of the program:
i.Advance Stamped receipt signed by the branch counselor/Head of the institution
ii.Bill(s) copy signed by the branch counselor and Head of the institute, for the amount sanctioned
iii.Copies of the proceedings/souvenir (hard/soft copy), Certificate, Brochure, Invitation card.
iv.Soft copy of a brief report with photos for publication in our newsletter IEEE MAS LINK
f.The sponsorship amount will be sent within one month from the date of receipt of above documents, in the form of cheque drawn in favour of the respective student branch account, as reimbursement.
g.Kindly acknowledge the receipt of the cheque
I am sure that you will find the new norms more equitable and the guidelines very simple. I look forward to many more high quality conferences being organized by our student branches.