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1. |
Name |
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The organization shall be known as The Institute of Electrical
and Electronics Engineers (USA), Singapore
Section. |
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2. |
Place of Business |
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Its place of business shall be at:
70 Bukit Tinggi Road
Singapore 289758
or at such other place to be determined by the
Section Committee from time to time subject to
the approval of the Registrar of Societies. |
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3. |
Purposes |
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Its purposes are: |
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(a) |
Scientific and educational, directed towards the advancement of
the theory and practice of electrical
engineering, electronics, radio and allied
branches of engineering and the related arts and
sciences; means to these ends include, but are
not limited to, the holding of meetings for the
reading and discussion of professional papers,
and the publication and circulation of works of
literature, science and art pertaining thereto; |
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(b) |
Professional, directed towards the advancement of the standing
of the members of the professions it serves;
means to this and include, but are not limited
to, the conduct and publication of surveys and
reports on matters of professional concern to
the members of such professions, collaboration
with public bodies and with other societies for
the benefit of the engineering professions as a
whole, and the establishment of standards of
qualification and ethical conduct. |
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4. |
ByLaws |
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(a) |
Bylaws shall be established as hereinafter set forth, for the
purposes of governing the operations and
administration of the
Singapore section of IEEE. |
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(b) |
Proposed Bylaws or changes thereto, and sufficient reasons
therefor, shall be delivered or mailed to the
Section Executive Committee members at least
twenty days before the stipulated meeting of the
Section Executive Committee at which the vote
shall be taken. Two-thirds of all votes cast at
that meeting shall be required to approve any
new Bylaws, amendments or revocation. Such
Bylaws must be consonant with the IEEE
Constitution, Bylaws and published
interpretation of policy. A copy of the current
section Bylaws, and any amendments thereafter
which involve substantive changes, shall be
submitted to the Regional Director for approval,
with such approvals reported to the Regional
Activities Board and the Registrar of Societies,
Singapore. |
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5. |
Membership |
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(a) |
The grades of membership of the Section, (such as Honorary
Fellow, Fellow, Member Associate, Student), the
member qualifications, privileges and the
requirements for admission, transfer and
severance pertaining to each grade shall be in
accordance with the Bylaws of IEEE. |
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(b) |
The term "member" when printed without an initial capital,
where used in this constitution includes all
grades of membership. |
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(c) |
The term "voting member" as used in this Constitution means a
member holding Associate grade or higher
membership. Associate members shall not hold
elective office. |
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6. |
Dues and Fees |
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Dues and fees shall be as specified in the Institute Bylaws. |
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7. |
Prohibitions |
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(a) |
Gambling of any kind whether for stakes or not, is forbidden on
the Section’s premises. The introduction of
materials for gambling or opium smoking and of
bad characters into the premises is prohibited. |
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(b) |
The funds of the IEEE shall not be used to pay the fines of
members who have been convicted in court. |
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(c) |
The IEEE shall not attempt to restrict or in any other manner
interfere with trade or prices or engage in any
trade union activity as defined in any written
law relating to trade unions for the time being
in force in Singapore. |
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(d) |
The Section shall not hold any lottery, whether confined to its
members or not, in the name of the Section or
its office-bearers, committee or members. |
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(e) |
The Section shall not indulge in any political activity or
allow its fund and/or premises to be used for
political purposes. |
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8. |
Dissolution |
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(a) |
The Singapore Section shall not be dissolved except with the
consent of not less than three-fifths of the
members of the Section for the time being
resident in
Singapore expressed, either in person or by
proxy at a general meeting convened for the
purpose. |
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(b) |
In the event of the Section being dissolved as provided above,
all debts and liabilities legally incurred on
behalf of the Section shall be fully discharged,
and the remaining funds and assets in the
custody of the Section shall revert to the IEEE. |
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(c) |
Notice of dissolution shall be given within seven days of the
dissolution to the Registrar of Societies in
Singapore. |
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9. |
Meetings |
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The Section shall hold meetings for the transaction of the
regular business of the Section and for the
presentation of papers and their discussion, and
shall engage in such other activities as
necessary, suitable and proper for the
fulfillment of its objectives. |
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10. |
Privilege |
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Any member of the Section shall be entitled to enjoy the rights
and privileges of membership of the Section. |
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11. |
Register of Section |
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The name of every person in the Section together with the grade
of membership and address shall be maintained in
a Register by the Honorary Secretary of the
Section. |
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12. |
Fiscal Year |
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The operating fiscal year of the Section shall be from 1
January to 31 December of every year. |
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13. |
Section Management |
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The Section Committees shall manage and supervise the property
and affairs of the said Section in accordance
with Constitution and Bylaws of the IEEE under
the direction of Regional Activities Board. |
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14. |
Section Committees |
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The followings are various Committees within IEEE Singapore
Section: |
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(a) |
A Section Executive Committee (SEC), |
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(b) |
A Section General Committee (SGC), |
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(c) |
A Section Sub-committee (SS), and |
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(d) |
A Chapter Committee (CC) |
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Where a Chapter is a
sub-unit within the Section.
The SEC is formed by
members of the immediate-past Section Chairman,
immediate-past Honorary Section Treasurer, the
current-elected Section Chairman, Deputy Section
Chairman, Honorary Section Treasurer, Honorary
Section Secretary and up to four Section
committee members. All are elected officers
except the immediate-past Section Chairman and
Treasurer.
The SGC is formed by members from the SEC,
current-elected Chapter Chairmen and the
representatives from the Special Interest
Groups. The Section General Committee shall be
entitled to co-opt not more than five voting
members to the Committee if and when required.
The Section Sub-committee is formed by
members appointed directly by the SEC.
The Chapter Committee is formed by the
current-elected Chapter Chairman, Chapter Deputy
Chairman, Chapter Treasurer, and Chapter
Secretary and up to four Chapter committee
members. All are elected officers. |
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15. |
Annual General Meetings |
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(a) |
Annual General Meetings shall be held to:
Elect and receive the result of the election of
members of the Committees for the ensuing years;
and
Transact any other business approved by the
Section Committee specified in the Notice
convening the Meeting or as approved by the
Chairman of the Meeting, provided that no
question shall be entertained or discussed nor
motion proposed related to the regulating or
governing of the Institute. |
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(b) |
An Annual General Meeting shall be held in month of
November/December each year at such time and
place as the Committee may determine, and shall
be held not more than fourteen months and not
less than ten months after the previous one
unless a prior approval is obtained from the
Registrar of Societies in
Singapore. The Notice convening the Meeting
shall state the time and place thereof and the
business to be transacted thereat and shall be
posted to members of the Section at least
twenty-eight (28) days prior to the date of such
meeting. |
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16. |
Special General Meetings |
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(a) |
Special General Meetings may be held at any time for any
specific purpose relating to the business of the
Section. |
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(b) |
A Special General Meeting shall be convened |
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Pursuant to a resolution of the Committee or
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On a requisition signed by at least
one-tenth of voting members of the Section
stating the purpose for which the meeting is
to be held, which requisition shall be
posted or delivered to the Honorary
Secretary.
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(c) |
The Honorary Secretary shall, not less than twenty-eight days
prior to the date of any Special General
Meeting, send to every member of the Section, by
pre-paid ordinary post, notice of the date,
time, place and business of such meeting. |
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(d) |
No resolution upon any matter related to the regulating or
governing of the Section shall be deemed to be
carried at a Special General Meeting unless
carried by at least three-fourths majority of
the Section members present in person or by
proxy and voting. |
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17. |
Offices of Section and Chapters |
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The Committee of the Section and Chapters shall comprise of
elected officers of: |
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(a) |
Chairman |
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(b) |
Deputy Chairman |
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(c) |
Honorary Secretary |
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(d) |
Honorary Treasurer |
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(e) |
4 Committee Members |
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18. |
Terms of Office |
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All Section and Chapter officers shall be elected annually. The
terms of office for all officers shall normally
be one year, but in any case shall continue
until their successors are duly elected and take
office. A plurality of the votes cast shall be
necessary for election. |
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19. |
Ballot for Election |
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(a) |
All Section and Chapter Committee officers shall be elected at
each Annual General Meeting of the Section. |
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(b) |
The Section shall, not later than one calendar month prior to
the date of the proposed Annual General Meeting,
invite the said Section members to nominate
candidates for election to hold office in the
Section and Chapter Committees in the ensuing
twelve months. |
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(c) |
Nominations shall be required to be in writing and shall be
signed by one voting member of the Section as
proposed; and shall contain an endorsement
signed by the candidate that he accepts
nomination. |
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(d) |
Nominations shall be posted or delivered to the Honorary
Secretary of the Section prior to the nomination
deadline set by the AGM sub-committee. |
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(e) |
If the said nominations are equal to the number of those to be
elected to the Committee, then the persons so
nominated shall be deemed to be elected. |
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(f) |
If the said nominations fall short of the number of those to be
elected to the Committee, then nominations may
be invited at the AGM. If there is still a
shortfall of nominations then:
Provided that there shall be least half in
number of the total nominations who are
corporate members of the Institute, then no
ballot shall be conducted and the candidates
nominated shall be declared to be elected and
shall constitute the Committee, and shall
vacancies in consequence thereof shall be deemed
casual vacancies to be filled as hereinafter
provided.
If the nominations of corporate members received
be less than half in number of the total
nominations, then all nominations shall be
deemed invalid and no ballot shall held and in
lieu thereof the retiring members of the
Committee shall be deemed to have been nominated
exclusively and shall be declared elected and
shall constitute the Committee for the ensuing
year or until such time as a supplementary
election conducted so far as possible in the
manner hereinbefore set out shall be required
and held prior to the next ensuing Annual
General Meeting on the requisition in writing of
not less than twelve members of the Section. |
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(g) |
If the said nominations exceed the number to be elected, then
an election shall be conducted at the Annual
General Meeting, either by a show of hands, or
by ballot, as directed by the Chairman for the
time being of the said Meeting. Any member
entitled to vote, who cannot attend the Meeting
in person, may appoint a proxy prior to the AGM
to vote on his behalf. The instrument of
appointing a proxy must be under the hand of the
appointor or of his attorney duly authorized in
writing. And, it must be deposited by the
appointor or his attorney in person to the AGM
sub-committee. |
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(h) |
In the event of a ballot being conducted, the Chairman for the
time being shall call for the election of a
Returning Officer for the purpose of the ballot,
and shall have delivered to him all ballot
papers received. The Returning Officer shall
determine the validity of same and count the
votes therein recorded, and report the results
in writing to the Chairman of the Annual General
Meeting. |
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(i) |
The appropriate number of candidates obtaining the highest
proportion of votes shall be elected, but in the
event of any deadlock arising because of
equality of votes as between any candidates, the
returning officer shall determine which
candidate is elected, by lot. |
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20. |
Vacancies |
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(a) |
Any vacancy on the Committee occurring during a year shall be
filled within two months after such vacancy
shall have occurred, unless the minimum number
of members on the Committee are in excess of
those minimal directed by Regulation 17. A
person appointed by the Committee Chairman to
fill such vacancy shall hold office only until
the conclusion of the Annual General Meeting
next following his appointment. |
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(b) |
The office of any member of the Committee shall be vacated
under any of the conditions stated in By-law 53
of the Institute. |
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(c) |
The Honorary Secretary of the Committee shall, within fourteen
days of any change of membership of the
Committee, notify the General Secretary of the
Institute accordingly. |
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21. |
Proceedings at General Meetings |
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(a) |
The Chairman shall preside at all General Meetings of the
Section at which he is present. In his absence,
the Deputy Chairman shall preside, but in his
absence, the meeting shall elect a member of the
Committee, or failing him, any member of the
Section to be Chairman. |
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(b) |
The Chairman shall have a casting vote as well as a
deliberative vote, provided that the
deliberative vote shall have no effect unless
made after discussion with the existing
Committee officers and the Returning Officer. |
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(c) |
The quorum of members of the Section at any General Meeting
shall be at least twenty five members of the
Section. If a quorum be not present within half
an hour from the time appointed for such
meeting, if convened upon a requisition, the
meeting shall lapse; or
In any other case, the meeting shall stand
adjourned to the same day in the following week
at the same place and time, or otherwise as may
be decided by the Chairman. If at such adjourned
meeting a quorum be not present, it shall stand
adjourned sine die. |
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(d) |
The Chairman of the Meeting may, with the consent of any
General Meeting, adjourn the same from time to
time and from place to place, but no business
shall be transacted at any adjourned meeting
other than that unfinished at the meeting from
which the adjournment took place. |
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(e) |
Any motion or amendment proposed and seconded at a General
Meeting shall be put by the Chairman and
(subject to the Charter and By-laws as regards
adoption, revocation, alteration or amendment of
the ROS Regulations) decided by a majority of
the members of a Section present in person and
voting on a show of hands. Such alterations or
additions shall not come into force without the
prior sanction of the Registrar of Societies. |
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22. |
Finance |
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(a) |
The Section Executive Committee, the Section Sub-committee and
the Chapter Committee are eligible to operate a
banking account. |
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(b) |
All banking accounts shall be opened with the consent of the
Section General Committee. The name of the
banking account and names of minimum three
authorized signatories shall be recorded in the
said meeting minutes. The Section Executive
Committee shall then authorize the prospective
bank to have such an account opened and
authorizes the prospective bank to recognize the
nominated signatories as recorded in the minutes
to be the legal operators to operate such a
banking account. The Section Executive Committee
has the right to suspend and close such a
banking account by a written notice to the bank,
if and when it needs. |
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(c) |
All cheques drawn on such accounts shall be signed by at least
two of such authorized signatories. All income
and expenditure transaction records shall be
kept by the authorized signatories or their
representatives in order. And, the account
details together with the relevant bank
statements shall be submitted to the Section
Honorary Treasurer at the end of each fiscal
year. |
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(d) |
All committee members shall declare any likely conflict of
interest concerning the Section financial
operations. |
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(e) |
All conference and meeting projects, having a overall budget
exceeding five thousand
Singapore dollars ($5,000) shall have the budget
proposal presented to the Section General
Committee for approval before any financial
operation can be carried out. When an overall
budget exceeding ten thousand US dollars
($10,000), a separate budget proposal shall be
submitted to the IEEE Conference Services, 445
Hoes Lane Piscataway,
NJ 08855, USA through Section for the additional
approval. |
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(f) |
All project financial accounts, such as conferences and
meetings, must be audited and closed within six
months from the last day of the project. A
detailed profit/loss balance sheet together with
relevant bank statements, deposit slips invoices
and receipts shall be placed in order and
submitted to the Honorary Section Treasurer for
necessary accounting and auditing. |
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(g) |
All income-generating activities shall be liable to the income
tax in accordance with the Singapore Taxation
Law. The entities which receive the said income
will be responsible for the respective income
tax payment and any accounting fees associated
with the submission of the income tax report. |
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23. |
Audit |
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Two persons not members of the Section General Committee will
be elected as Honorary Auditors by the Committee
and will hold office for one year only and may
not be re-elected. They will be required to
audit each year's accounts and present a report
upon them to the Annual General Meeting. They
may be required by the President to audit the
Section's accounts for any period within their
tenure of office at any date and make a report
to the Committee. |
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