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IEEE Microwave Theory and Techniques Society
Washington DC / Northern VA Chapter
Administrative Committee

Chair 2009	Bruce Levine	bruce.levine(a)ieee.org
Treasurer	Joe Qiu	joe.qiu(a)ieee.org
Secretary	Mike Nueslein	m.nueslein(a)ieee.org
Publicity	Roger Kaul	r.kaul(a)ieee.org
Local Arrangements (Virginia)	Mike Nueslein	m.nueslein(a)ieee.org
Local Arrangements (Maryland)	Bruce Levine	bruce.levine(a)ieee.org
Website	Harvey Newman	h.s.newman(a)ieee.org
Book Review	Harvey Newman	h.s.newman(a)ieee.org
Sponsors	Shervin Gerami	shervin.gerami(a)sprint.com
2011 IMS (Baltimore) Chair	Jeff Pond	jeff.pond@ieee.org
Past Chair 2008	Bruce Levine	bruce.levine(a)ieee.org
Past Chair 2007	Bruce Levine	bruce.levine(a)ieee.org
Past Chair 2006	Joe Qiu	joe.qiu(a)ieee.org
Past Chair 2005	Joe Qiu	joe.qiu(a)ieee.org
Past Chair 2004	Eric Adler	eadler756(a)ieee.org
Past Chair 2003	Richard Sutton	richard.w.sutton(a)saic.com
Past Chair 2002	Denis Webb	d.webb(a)ieee.org
Past Chair 2001	Mike Nueslein	m.nueslein(a)ieee.org
Past Chair 2000	Harvey Newman	h.s.newman(a)ieee.org
Past Chair 1998-99	Roger Kaul	r.kaul(a)ieee.org
Past Chair 1997-98	Eric Funk	e.funk(a)ieee.org

This is what we do:

Officers
A. Chair
    Recruits committee personnel
    Chairs the business meeting, sets agenda, arranges restaurant, invites committee
    Budgets expenditures, sets meeting registration fee if any
    Creates technical program with program committee
    Sets lecture dates
    Reserves lecture site (see Local Arrangements Coordinator)
    Solicits speakers and writes letters of invitation
    Hosts visiting speakers and guests, arrange local travel for speaker
    Gives introductory talk at lecture, acknowledges sponsors
    Registers Chair and Vice Chair with IEEE and MTT
    Locate lecture site if needed and sign contracts
    Writes request for financial support to
        Washington Section
        Virginia Section
        MTT
    Monthly briefing at Washington Section meetings
    Monthly briefing at Virginia Section meetings
    Attend Chapter Chair meeting at IMS
    Attend NCAC orientation meeting
    Attend NCAC Awards dinner in April

B. Vice Chair
    Follows chair in any task as needed. The chair should hand off or share special tasks with vice chair.

C. Treasurer
    Maintains checking account
    Maintains P.O. box if needed
    Reports financial status at each business meeting to committee
    Receives registration fees and maintains registration records for courses
    Issues receipts to paid registrants
    Purchases books, CDs, other big-ticket items
    Reimburses committee for out-of-pocket expenses
    Reimburses speaker expenses
    Maintain cash flow audit records
    Reports financial status to IEEE Washington Section and to MTT as needed

D. Secretary
    Creates minutes of business meetings
    Saves meeting sign-in lists and records meeting attendance
    Files 3 email meeting report form after each meeting to
        Washington section, Virginia section, MTT
        Usually re-files same email reports to same recipients at end of the year at their requests
    Maintains exec committee contact list
    Writes acknowledgement letter to speakers
    Obtains updated MTT local email database from Washington Section
    Sends meeting announcements by email
        beginning of season
        two weeks before each lecture
        Monday morning reminder

Coordinators and other Executive Committee Posts:

1. Publicity
    Writes scanner announcements (two month lead time)
2. Webmaster
    Maintains server login account, web page and email
    posts bios and abstracts of speakers
    Links to MTT, Sections, and Sponsors
2. Arrangements
    Receives dinner reservations from attendees
    Coordinates with caterer, collects cash for meals
    Brings non-catered beverages
    Attends to room arrangement and AV equipment issues
3. Sponsor
    Contacts old and new sponsors each year
        half sponsorship = $325
        full sponsorship   = $600
        general sponsor    = $600
    Write solicitations, invoices sponsor, follows up to make sure we are paid.
4. Book Review
5. Student Chapter
    Contacts IEEE chapters at GWU, UMD, GM, Georgetown, Howard, CU
6. At-Large