Record of Amendments
Amendment Date Affected Page(s) Description of Change
- 10/17/1985
- 9/21/2001 All Revised “Nomination and Election of Officers” article
to reflect a shift from academic year to a calendar year.
- 8/5/2003 All Restructured section bylaws to IEEE Headquarters 2002 format.
Return to Table of Contents
ARTICLE I - Name and Territory
Section 1.
This organization shall be known as the IEEE Hampton Roads Section.
Section 2.
The territory IEEE Hampton Roads Section, as approved by RAB,
includes the following: the counties of Accomack, Essex, Gloucester, Isle
of Wight, James City, King and Queen, Lancaster, Mathews, Middlesex, Northumberland,
Poquoson, Richmond, Southampton, Surry, York; and independent cities of Chesapeake,
Franklin, Hampton, Newport News, Norfolk, Portsmouth, Suffolk, Virginia Beach,
Williamsburg.
Return to Table of Contents
ARTICLE II - Membership
Section 1
Section members are those individuals of Associate or higher
grade membership residing within the boundaries of the Section, or who live
or work in a neighboring Section and have requested Contiguous Section Membership
status from the Regional Activities Department.
Section 2
Section members with the grade of Associate or higher may vote
in Section elections. Student members are not eligible to vote in Section
elections. IEEE Society Affiliates are not members of the Section, but they
will be notified of Section events and welcome to participate.
Section 3
Section members of Member or higher grade may hold elected office, or chair
a Section Committee. Students and Associate members may not hold office
nor chair a committee.
Return to Table of Contents
ARTICLE III - Officers
Section 1
The elected officers of the IEEE Hampton Roads Section shall be
- Chair
- Vice Chair
- Secretary
- Treasurer
Section 2
The terms of office of the elected officers shall be for 1 year.
Section 3
Terms of office shall begin on 1 January. Outgoing officers shall continue
until their successors are duly elected and take office. However, no officer
may serve in the same position for more than two consecutive years.
Section 4
Any vacancy occurring during the year shall be filled by a majority vote
of the Section Executive Committee.
Section 5
The duties of the elected officers shall be available from Regional Activities
Department staff, in the RAB Operations Manual .
Return to Table of Contents
ARTICLE IV - Standing Committees
Section 1
The Standing Committees of the Section shall be as follows:
- Membership Development
- Professional Activities
- Educational Activities
- Awards
- Publicity
- Nominating (Appoint in September)
- Student Activities
Section 2
The Chair of the Standing Committees shall be appointed by the Section Chair
with the approval of the Section Executive Committee, and their terms correspond
to the term of office of the elected officers of the Section.
Section 3
Each Committee Chair shall appoint his/her Committee members, with the approval
of the Section Executive Committee, and their terms are to be the same as
the Chairs’ end-of-term date.
Section 4
The duties of the Standing Committees shall be printed in the RAB Operations Manual.
Section 5
The Nominating Committee must consist of three or more Section members who
are not currently officers of the Section.
Section 6
Other committees may be formed as necessary, with the Chairmen of these committees
appointed by the Section Chairman.
Return to Table of Contents
ARTICLE V - Management
Section 1
The management of the Section shall be by the Section Executive Committee
which shall consist of the elected officers, the Past Section Chair and the
following:
- Chapter Chairs
- Standing Committee Chairs.
The number of voting members elected must be at least one greater than those
appointed. Chapter Chairs, as elected by their membership, are considered “elected” official,
as is the Past Section Chair.
Section 2
A majority of the Section Executive Committee shall constitute a quorum. A
quorum shall be necessary for the Section Executive Committee to conduct
the business of the Section
Section 3
Meetings of the Section Executive Committee ordinarily shall be held monthly
and shall be called by the Section Chair or by a request of any three members
of the Section Executive Committee.
Section 4
The minutes of all Executive Council meetings and Section business meetings
shall be recorded by the Section Secretary or his appointed representative
and maintained as a file of official Section activities.
Section 5
The fiscal year of the Section shall be 1 January ¯ 31 December.
Return to Table of Contents
ARTICLE VI - Nomination and Election of Officers
Section 1
A Nominating Committee consisting of three members, not then officers of the
Section, nor intending to stand as candidates for office, shall be appointed
by the Section Chair with the approval of the Section Executive Committee.
If available to do so, the Past Section Chair will serve as Chair of the
Nominating Committee.
Section 2
The nominations of the Nominating Committee shall be announced to the Section
membership and, following this, a minimum of 28 days allowed for additional
nominations by petition. To be valid, the petition must be signed by 1% of
the Section’s voting membership, or 10 people whichever is fewer.
Section 3
If only one nomination is made for each office, the election shall be declared
by acclamation at a meeting of the Section general membership, or the Section
Executive Committee. If additional nominations are made, election shall be
made by ballot, mailed or made available on the Internet to the membership
with the vote counted by a Tellers Committee appointed by the
Section Chair.
Section 4
The timetable for this procedure is as follows:
- Appointment of Nominating Committee: no later than 1 August
- Announcement of Nominations/Call for petition candidates: no later than 15
September
- Close nominations by petition: no later than 15 October
- If required, a ballot shall be mailed/posted on the web prior to: 30 October
Section 5
A plurality of the votes cast shall be necessary for election.
Return to Table of Contents
ARTICLE VII - Finances
Section 1
Without prior authorization of the IEEE Executive Committee, Section funds
can be used only for normal operations of the Section. Those activities which
fall outside of normal operations include donations, establishment of scholarship
funds, and investment of funds outside of the IEEE Investment Program. Additional
information is available from IEEE Financial Services Staff.
Section 2
All expenditures of Section funds must be approved by Section Treasurer and
Chair.
Section 3
The Treasurer and Chair shall be authorized to draw funds as approved by the
Section Executive Committee.
Section 4
If permitted by government and banking regulations, all unit bank accounts
will provide for the signature authority of the IEEE Staff Director, Financial
Services.
Return to Table of Contents
ARTICLE VIII - Subunits
Section 1
The Section shall encourage the formation of subunits, including Society Chapters
and Affinity Groups. The Section shall support the efforts of subunits to
serve the members.
Section 2
Management of the subunit will be undertaken by the Section and governed as
detailed in these bylaws, including financial activity where appropriate,
as well as officer and election activity.
Return to Table of Contents
ARTCLE IX - The Virginia Council of the IEEE
Section 1
The Hampton Roads Section of the IEEE shall be a member of the Virginia Council
of the IEEE.
Section 2
The Hampton Roads Section of the IEEE shall fill one office and any vacancies
in that office on a rotational basis each year.
Section 3
The Nominating Committee shall nominate a candidate for the allocated officer
and the election shall proceed as proscribed in Article VI . The Section Chairman shall advise the outgoing Council Chairman of the
results of the election not later than December 1 preceding the January 1 beginning
of the term of office.
Return to Table of Contents
ARTICLE X - Amendments
Section 1
Proposals for amendments to these Bylaws may originate in the Section Executive
Committee or by a petition signed by two-thirds vote or more voting members.
Section 2
Amendments to or revocation of these Bylaws shall be in accordance with the IEEE Bylaws , RAB Bylaws and RAB Operations Manual. Such amendments must be reviewed by IEEE Staff, and
if found to be in conflict with IEEE governance documents, must be approved
by the Regional Director and Regional Activities Board.
Return to Table of Contents
IEEE
Hampton Roads Section 
