Log from EXECUTIVE COMMITTEE e-MEETING 12 June, 2002

Host MarileneB says:
By my clock, it is after 7:30 - shall we begin?
Host MarileneB says:
We are missing quite a few people.
TimW says:
Marilene, Do you still get email at your mgb@ieee.com account?
Host MarileneB says:
yes, it goes to my work account.
SteveC says:
c
Host MarileneB says:
ga Steve
SteveC says:
Tim, if you send to ieee.com it is not correct. It is ieee.org
TimW says:
Marilene, I noticed that the sever was listed without the ewh in the name in your email
TimW says:
I may have sent it to .com by mistake
TimW says:
I was curious if that is why some people are not here
Host MarileneB says:
I got your email this pm
TimW says:
ok, good
Host MarkS says:
c
Host MarileneB says:
ga Maark
Host MarkS says:
FYI: ieee.org and ieee.com resolve to the same IP address, so it may not matter.
Host MarileneB says:
OK, Let's try to get going...
Host MarileneB says:
We'll begin with the bylaws
Host MarileneB says:
q/c?
TimW says:
q
Host MarileneB says:
ga Tim
TimW says:
Did I read the financial section correctly that each section pays $12 per member?
Host MarileneB says:
no, that is the top it can be, but it would be incremented to that point annually, as needed...
TimW says:
The old bylaws say $1 per member
TimW says:
that is a pretty big jump
Host MarileneB says:
David Mills suggested incrementing $1.00 a year max, if needed.
TimW says:
Would the council ever need that much money?
Host MarkS says:
q
Host MarileneB says:
Again, the main thing here is that "if needed". The council including the sections would make that desicion.
Host MarileneB says:
q/c?
Host MarkS says:
q
SteveC says:
c
Host MarileneB says:
gaMark
Host MarkS says:
What is the URL for the proposed bylas? Obviously I'm looking at the wrong one's.
Host MarileneB says:
It's in the council's website...
TimW says:
http://www.ewh.ieee.org/r3/south_carolina_council/proposedbylaws.htm
Host MarkS says:
http://www.ewh.ieee.org/r3/south_carolina_council/bylaws.htm still shows $1
Host MarkS says:
(thanks)
Host MarileneB says:
don't have the URL here with me - Lee?
Lee2 says:
Mark just sent it.
Host MarkS says:
ok, thanks
Lee2 says:
c
Host MarileneB says:
ga Steve, Lee after you
SteveC says:
The $1 per member nets the council about $1400 per year...
SteveC says:
and we did have as of last Dec. about $2200...
SteveC says:
This does not include the $1000 loan to SECon 2002 and our share of the profits from the conference...
SteveC says:
so the $1 per year is a good amount. Maybe the bylaws ought to read up to a max. of $2 per member.
Host MarileneB says:
ga Lee
Lee2 says:
I think by now everyone has found both documents.
Host MarileneB says:
What do you all think about Steve's proposal?
TimW says:
I like it
Host MarkS says:
q
Host MarileneB says:
ga Mark
Host MarkS says:
Since I've missed a few meetings (ahem), I do not know the origin of the $12 and why it was proposed.
Host MarkS says:
Could you fill me in?
Host MarileneB says:
I don't know either... this was before my time...
Host MarileneB says:
doesn't sound good, heh?
Host MarkS says:
nc
Host MarileneB says:
OK, if this is the only problem with the bylaws...
TimW says:
q
Host MarkS says:
I vote yes for the amendment to the proposal made by Steve
Host MarileneB says:
ga Tim,
TimW says:
Does the Council publish the Coroana at present time?
Host MarileneB says:
no.
TimW says:
I noticed in the bylaws mention of this pub...
TimW says:
If it is not published should it be removed or does it matter?
Host MarkS says:
c
Host MarileneB says:
It can be resurrected, so we can leave it in
TimW says:
Sounds fine to me
Host MarileneB says:
We need to vote on Steve's proposal, Mark ga and then we'll vote.
Host MarkS says:
It does say periodic.. I suppose the period might be zero.
SteveC says:
c
Host MarileneB says:
very funny ... let's vote.
Host MarileneB says:
ga Steve
SteveC says:
I found in the minutes of the 25 Sept. 2000...
SteveC says:
meeting that the we moved to change the maximum assessment rate from $1.00 per section memeber...
SteveC says:
to $2.00 per section member excluding students. So I think this is a done deal.
Host MarileneB says:
I guess it was a typo on the one posted?
Host MarileneB says:
We'll revise the bylaws to ensure it says $2 and not $12...
Host MarileneB says:
with that, would the bylaws be approved?
Host MarkS says:
c
Host MarileneB says:
ga Mark
Host MarkS says:
uh.. I had one comment:
Host MarkS says:
Under article 3 section 4 it says students can't be officers...
Host MarkS says:
I know this is referring to Council members.. but it could be misunderstood...
Host MarkS says:
to mean any type of officer. Does the committee think this should be clearified to...
Host MarkS says:
say something about "SC Council officer seats?
SteveC says:
c
Host MarileneB says:
ga Steve
SteveC says:
This is the ByLaws for the SC Council so I see no need to add a clarification for students.
Host MarkS says:
ok
Host MarileneB says:
q/c?
Host MarileneB says:
If not, then lets vote.
Host MarkS says:
c (last one)
Host MarileneB says:
ga Mark
Host MarkS says:
Hehe.. um, seems silly, but are typographical errors under consideration?
Host MarileneB says:
yes, tim did bring that up in his email
Host MarkS says:
ok, I'm sorry, I must've missed that.
Host MarileneB says:
I guess I can get our Secretary to proff read and we'll vote in August. Tim's email was only sent to me.
Host MarileneB says:
Do we move to edit the bylaws and vote in August?
Lee2 says:
y
SteveC says:
y
Host MarkS says:
y
TimW says:
y
Host MarileneB says:
Ok, that's settled then...
Host MarileneB says:
I did not see last meeting's minutes posted...
Host MarileneB says:
on our website, so we cannot approve them...
Host MarileneB says:
therefore we'll have to go on to the next topic...
Host MarileneB says:
which is the SC Technical Chapter formation...
Host MarileneB says:
Does anyone have any information on this?...
Host MarileneB says:
John is not here.
SteveC says:
c
Host MarileneB says:
ga Steve
SteveC says:
At one of our Cola section meetings last year, John had the members that were Power Engineering Society and Computer Society...
SteveC says:
member to sign a petition but we didn't have enough to form the Tech Chapter.
Host MarkS says:
q
Host MarileneB says:
We were hoping to add members from other Sections as well.
Host MarileneB says:
ga Mark
Host MarkS says:
Is there a "standard form" that I can take to a meeting to get members...
Host MarkS says:
to sign?
Host MarileneB says:
John has that information.
Host MarkS says:
(ok, thanks)
Host MarileneB says:
I'm referin g to John Montague, of the Cola Section
Host MarileneB says:
OK, well not much is being done...
SteveC says:
c
Host MarileneB says:
what about we let Lee tell us about his employment program.
Host MarileneB says:
ga Steve
SteveC says:
Mark, John's e-mail is montague@ieee.org is you want to contact him.
Host MarileneB says:
thanks steve. Lee, ga if ready.
Lee2 says:
Everyone should have received an email regarding our Employment Assistance plan...
Lee2 says:
In this email we recognize that many members are unemployed...
Lee2 says:
The plan contains three simple activities that if we do them could help a lot of people...
Lee2 says:
1. Establish an Employment Coordinator in each Section...
Lee2 says:
2. Use M-PAC's to train EE's in the skills of getting the next job...
Lee2 says:
3. Use the Section Web Site to concentrate on links to assist the planning and searching for a new job...
Lee2 says:
We will discuss these activities next week at the BOD in Toronto to see if we have Region 1-6 buyin...
Lee2 says:
Please notice that there is no big budget in all of this, just members helping members.
Lee2 says:
c
Host MarileneB says:
ga Lee
Lee2 says:
My point in raising this at this meeting is to get your feedback before the BOD.
Host MarileneB says:
q/c?
Host MarileneB says:
would the sections be willing to participate this year?
TimW says:
c
Host MarileneB says:
ga Tim
TimW says:
I think you have some good ideas...
TimW says:
and I would support our section trying one or more of these approaches.
Lee2 says:
c
Host MarileneB says:
Tim, I volunteer Richard to be the coordinator <BG>
Host MarileneB says:
ga Lee
TimW says:
Great!
SteveC says:
c
Lee2 says:
Number 3 is already done for South Carolina. We have a web site with employment help with a SC focus...
Lee2 says:
If you have more SC employment ideas/links, please send to me.
Host MarileneB says:
ga Steve
SteveC says:
This might be a way to get some more participation from members that don' attend section meetings...
SteveC says:
if we can offer them some help in a time of need!
TimW says:
c
Host MarileneB says:
ga Tim
TimW says:
It may not be an M-PAC, but a monthly speaker on the subject might be useful...
TimW says:
We could get a recruiter to come in and talk about what they are generally looking for...
TimW says:
They could talk about resume writing and web resources for job hunting.
Host MarileneB says:
Lee, would that be included as part of the plan...
Host MarileneB says:
or viewed as a Section program?
Lee2 says:
y
SteveC says:
c
Host MarileneB says:
ga Steve
SteveC says:
I have someone I can get for the Cola section meeting but...
SteveC says:
we still have to get the members to attend and especially those that are unemployed and need help...
SteveC says:
I see that as the biggest challenge to get attendance at the meetings.
Host MarkS says:
c
Host MarileneB says:
Lee, do we have a way to know who's unemployed? ga Mark
Host MarkS says:
Th Piedmont section has had mild success at this in the past w/ ...
Host MarkS says:
(oops)
Lee2 says:
c
Host MarileneB says:
ga Lee
Lee2 says:
I recommend a special email to all of our SC Sections as a means to poll the members...
Lee2 says:
on their status. Based on the results, we'll know where to concentrate our efforts.
Host MarileneB says:
While I was unemployed...
Host MarileneB says:
I paid half rate at IEEE...
Host MarileneB says:
could we use this info from HQ?
SteveC says:
c
Host MarileneB says:
ga Steve
SteveC says:
That info is not timely. Dues are paid in Dec. and if you are unemployed in Jan. there is no record at ieee until the following Jan.
Host MarileneB says:
agree. other q/c?
Lee2 says:
c
Host MarileneB says:
ga Lee
Lee2 says:
We could send out the email this week...
Lee2 says:
I could use the raw data (no names) next week at the BOD.
Host MarileneB says:
Would you like to draft the email, Lee?
Lee2 says:
y
Host MarileneB says:
Sections would then be responsible for...
Host MarileneB says:
mailng it out.
Host MarileneB says:
is this OK with all?
TimW says:
y
Host MarkS says:
y
SteveC says:
q
Host MarileneB says:
ga Steve
SteveC says:
Does the section E-mail go to ALL section members or just those that actively participate? ...
TimW says:
c
Host MarileneB says:
ga Tim
SteveC says:
I think our Cola section meeting notices only go to a partial list of members that come to the meetings.
TimW says:
In our section it goes to all members with an email address wheter they participate or not.
Host MarileneB says:
oops sorry steve...
Host MarileneB says:
Mark what is the mail out in Piedmont like?
Host MarkS says:
We have about 450 members...
Host MarkS says:
I send out about 600 email receiptients (I include students for email).
Host MarkS says:
Of those, I get about 100 bounces.. (this includes students).
Host MarkS says:
I also keep a local list of "good" email addresses that overrides the IEEE majordomo list.
Host MarkS says:
This fixes some mistakes.. but is combersome.
Host MarileneB says:
Well, at least we may get to several hundred people,...
Host MarkS says:
(the 450 is not including students)
Host MarileneB says:
would this do for now, Lee?
Lee2 says:
y all four sections ?
Host MarileneB says:
Central Savanah is not here...
Host MarileneB says:
but I'll contact David tomorrow.
Host MarileneB says:
I would say all sections.
Host MarileneB says:
q/c?
Host MarileneB says:
OK, Lee you draft the email to send to the Section chairs...
Host MarileneB says:
by when?, which in turn will send it out by when?
Lee2 says:
c
Host MarileneB says:
ga lee
Lee2 says:
I will send out by tomorrow night. The Sections can mail out then.
Host MarileneB says:
q/c?
Host MarileneB says:
Good, we'll do that.
Host MarileneB says:
I believe we are down to the last item on the agenda...
Host MarileneB says:
how do you think this e-conference went, what can we improve?...
Host MarileneB says:
(do not mention my typing skills, or lack thereof).
Host MarkS says:
c
Host MarileneB says:
ga Mark
Host MarkS says:
I think everything went very smoothly.. esp. since...
Host MarkS says:
this is the first use of IRC for some. Congrads!
SteveC says:
c
Host MarileneB says:
ga Steve
SteveC says:
I feel comfortable with this form and this is the 2nd time I have used E-conference. We need to find out if ther is a conflict...
SteveC says:
with Wed. eve. for those who did not attend and maybe change day if necessary...
Host MarkS says:
c
SteveC says:
any comments?
Host MarileneB says:
ga Mark
Host MarkS says:
Region e-conf.'s have been held at 9:00pm to avoid conflicts.
TimW says:
c
SteveC says:
c
Host MarileneB says:
ga Tim
TimW says:
I like it. I actually played with the kids while we met. And, I did not have to drive to Columbia :)
Host MarileneB says:
ga Steve
SteveC says:
Well Tim, you sure missed a good meal at Zorba's! Ha! But seriously 9 pm is a liitle late for us that rise early and remember that the region covers 2 time zones and that may the reason for a later start.
Host MarkS says:
(good point).
Host MarileneB says:
I think having to deal with new technology may be a hassle...
TimW says:
My wife made a real good pork chop and gravy that I am sorry you all missed
Host MarileneB says:
for some, this is my third e-conf and I'm still aprehensive before...
Host MarileneB says:
singing in, but I love not having to travel, so I do it.
Host MarkS says:
(I had a pork chop also)
Lee2 says:
c
Host MarileneB says:
ga Lee
Lee2 says:
One last action, everyone please check their info on the web site and send me any updates.
TimW says:
c
Host MarileneB says:
ga Tim
TimW says:
Lee, I really like the web site. you have done a great job...
TimW says:
and I have only started to tap into it. Well done!
Host MarileneB says:
ditto.
Host MarkS says:
Kudo's Lee.
Host MarkS says:
c
Host MarileneB says:
Ok, with Lee's love fest done, there is just one more itm...
Host MarileneB says:
oh, ga Mark
Host MarkS says:
You mentioned Nancy's Baby...
Host MarkS says:
But Mine's 5 weeks now.
Host MarileneB says:
Sorry, you did not show your pregnancy very well <BG>, congrat!!!
Host MarkS says:
heh.
Host MarileneB says:
That last item was that Nancy had a baby girl the last week of May, for those who did not know.
Host MarileneB says:
So what did you have Mark?
Host MarkS says:
Another boy. Thames Allen: http://personal.lig.bellsouth.net/lig/s/t/stokesmk/
Host MarkS says:
(the new one is on the right)
Host MarkS says:
(just right click on the url)
TimW says:
A real cuttie!
Host MarkS says:
He's around my neck (I love these slings) right now.. sleeping.
Host MarileneB says:
My modem is very slow still downloadin...
Host MarileneB says:
oh, there he is, he's precious!
Host MarkS says:
Thanks
Host MarileneB says:
I did not know we could open URLs from here...
Host MarkS says:
(Susie says thanks too)
Host MarileneB says:
that's neat.
Host MarkS says:
heh
Host MarileneB says:
Anyhting else?
SteveC says:
y
Host MarileneB says:
ga Steve
SteveC says:
Next meeting date, time and location?
Host MarileneB says:
That's right. I'll be out of town on the 28th. Would the 21st do at Zorbas?
Host MarkS says:
c
Host MarileneB says:
That's a wednesday, same time as usual. ga Mark
Host MarkS says:
Face to face isn't gonna work for me (as we've seen for years). Esp w/ a newborn...
Host MarileneB says:
q/c?
TimW says:
c
Host MarileneB says:
ga Tim
TimW says:
Zorba's sounds good but I vote for another econf.
Host MarileneB says:
A motion to have the next meeting as a e-conf has been presented...
Host MarileneB says:
is there a second?
Host MarkS says:
Second
Host MarileneB says:
Ok, all in favor of conduvting an econf in Aug in lieu of meeting at Zorbas, type y, all opposed type n.
Host MarkS says:
y
Lee2 says:
y
TimW says:
y
Host MarileneB says:
y
SteveC says:
y, but I only have to drive a mile for good food.
Host MarkS says:
hehe.. I have good food and I only have to walk a few feet!!
Host MarileneB says:
Would there be a chance that some people can meet there and have the rest on econf?...
Host MarileneB says:
that way we can have some face to face at any time.
Host MarileneB says:
Mark, Lee you are the econf experts...
Host MarileneB says:
would that wrk, or is it a bad idea?
Lee2 says:
c
Host MarileneB says:
ga Lee
Lee2 says:
Are you asking for a live connection from the restaurant?
SteveC says:
c
Host MarileneB says:
I guess a restaurant wont do, it would have to be some meeting place at work, so let's scratch that idea.
Host MarileneB says:
ga Steve
SteveC says:
Zorba's is not the Internet Cafe.
Host MarileneB says:
<BG>
Host MarkS says:
That's a good idea (Internet Cafe')
Host MarileneB says:
Since we don't know why others could not make it, I propose...
Host MarileneB says:
get input from them, and then decide on the next econf date...
Host MarileneB says:
do you all agree?
Host MarkS says:
y
TimW says:
y
Lee2 says:
y
SteveC says:
y, but not week of Aug.12 as I will be out of town.
Host MarileneB says:
I'll be sending out an email requesting ths info and proposed dates, and will be in contact with the outcome.
Host MarileneB says:
But not next week, we're off to Orlando.
Host MarileneB says:
So far I have four action items:...
Host MarileneB says:
correct typos in Bylaws and post, post minutes to site,...
Host MarileneB says:
Lee's email draft and Section mailout, and dates for econf...
Host MarileneB says:
did I miss anything?
SteveC says:
Let me know if we decide on a face to face at Zorba's. I assume 6:30 if at Zorba's. I will make arrangements.
Host MarileneB says:
Thanks Steve. I believe we are ready to adjourn...
Host MarileneB says:
any q/c before we go?
Lee2 says:
n
TimW says:
n
SteveC says:
n
Host MarkS says:
n
Host MarileneB says:
All right, then. Thanks all for participating. I learn something new...
Host MarileneB says:
everytime I do this. Have a good night!
SteveC says:
It's been great! Good night!
Host MarkS says:
gnight
TimW says:
See you all soon
Lee2 says:
Night