EXECUTIVE COMMITTEE e-MEETING 13 January, 2004

The meeting was conducted via electronic conference. The attendees were:

Steve Carroll Chair

Brent Baker Vice Chair

John Montague Treasurer

Richard Baker Secretary

Jim Howard

Allen Thomas SCCESS Representative

Lee Stogner

Mark Stokes

Marilene Baker Past Chair and Educational Activity

All Section Chairs (or their representatives if they can not make it) should attend, also all R3 Excom members. The Student Braches receive their funding thru the Region Student Activites Committee. So, for the Region, all Section reps (1 only), and all R3 Excom members are funded. Jim Howard noted we will have Area/Council meetings on Friday night at SoutheastCon - as usual.

Steve polled council members who would be attending:

Piedmont Officer R3 funding (Piedmont Chair allocation)

Marilene Baker Coastal Section

Steve Carroll R3 funding (SC Council Chair allocation)

John Montague SC Council

Central Savannah Chair R3 funding

Columbia Chair R3 funding

Coastal Chair R3 funding

2nd SC Council Officer Council funding

The Region Director has requested a TELCON with all Sections/Councils in January. These TELCONS will include discussion on (1) Section/Council concerns and (2) input on where the Region should apply resources. This TELCON was set for 28 January at 8pm. David Green will be provided instructions for calling in.

Jim Howard had comments/messages from the Director

(1) Section reports are due by February 20th in order to get the 10% bonus.

(2) Additional rebates are available this year based on number of meetings the Sections and Chapters held.

(3) We plan to have another fall Region meeting, tentatively set for October, which would allow you to have another Council meeting on the Friday night before the Region meeting.

(4) We have SSVR (Section Support Via Region) funds available for special projects - contact Bill Harrison with details if you have a project.

(5) Does anyone have any questions of the Region or the Director?

Lee pointed out that Section rebates are available only if you have a Membership Development Chair.

Allen Thomas advised we have two speakers that are going to make presentations. Chad arranged for one: Dan Smith (VP of Engineering, Comporium Communications) with a topic "Voice over IP". Allen arranged for one to speak on the ICAR project (International Center for Automotive Research) from Greenville. There are no other commitments at this time. The SCCESS board will meet on Jan. 26^th, final info will be passed on at that time. There were no other recommendations from the council.

Lee advised that all Sections send in their officer information so we can keep the SC Council web site up to date. Updates can be sent to IEEE where Lee can get if off the main Roster.

Steve advised/reminded of the following upcoming events

1. Wednesday, Jan. 28 @ 8PM Conference call.
2. SCCESS Conference Mar. 9 in Aiken
3. SECON 2004 Mar. 26-28 in Greensboro

Mark asked if the Council planning a student paper competition this year? Steve advised that as none of the school counselors are in attendance, we have no input. If Clemson has papers the Piedmont section judge and the council should fund the student.

Mark asked if the council might send two Clemson students if no other schools are going to send anyone? Steve advised council usually sends just the one state winner. In this case the top Clemson paper would win be default. Steve will poll the members on whether to fund two students.

Mark then asked if the council might supplementing the Clemson competition w/ council funds? (In leu of a council competition). John advised for a competition (as yet with no invitation sent) then all SC Colleges need to have an opportunity to compete. Unless there are no other submissions there is no foregone conclusion that any Clemson student would get Council funds. Steve suggested the Piedmont Section might be a source for funding a second paper.

Steve noted that to have time for SECon registration, etc., a submission would have to be done by the end of February.

Marilene advised there has not been a Council officer in charge of the student paper competition, but is hoping to make that one of her priorities this year. Marilene advised it will take all year to turn around attendance from college counselors, so this will not be of help by March. Marilene is taking over responsibilities for the Student Activites Committies as part of my Past Chair duties and will email or call the professors and ask if they are planning to participate.

John checked the SoutheastCon 2004 site and NO student paper criteria are posted. All Student Chapter Chairs need to get the invitation to submit papers with the paper requirements (size, topic, format, submission deadline, etc.) and the name & address of the lead Judge in time for the students to have at least 3 weeks to prepare the paper.

Marilene will contact SC STATE and USC about papers. The Citadel does not intend to participate. The E-mails are on the SC Council website and report back by Friday.

December income $4.92 (interest)

December payment $59.98 (May meeting expense)

Current balance $4,981.52

Steve advised the date for the next council meeting will be discussed at the next telephone conference and set on Friday night at SECon. All council members are to attend the next teleconference.