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FINAL2
DRAFT
Central Coast Section Bylaws
In all instances, the Institute of Electrical and Electronics
Engineers (IEEE) Bylaws, Constitution, and Policy and Procedures manual,
and the Regional Activities Board (RAB) Bylaws and operations Manual will
prevail when there is a conflict between these documents and Section Bylaws.
ARTICLE I - Name and Territory
Section 1
This organization shall be known as the Central Coast
Section (CCS) of the IEEE.
Section 2
The territory of the CCS, as approved by the RAB, includes
all of San Luis Obispo and Santa Barbara counties. Postal codes include
93013, 93014, 93067, 93100-99, 93254 & 93400-99.
ARTICLE II - History and Objectives
The CCS was formed by joining the following three IEEE entities:
the Santa Barbara (SB) Section, the Vandenberg (V) Section and the San
Luis Obispo (SLO) Sub-Section. Each one of these entities brought
into the new Section their own set of knowledge and experience wrought
from years of commendable history in IEEE. Thus, the slightly unusual
composition of the CCS.
The purpose of the Section is to promote the aims and
objectives of the IEEE as stated in the Constitution and the Bylaws of
the IEEE. The Section shall concern itself with all affairs of the
IEEE that take place within the area prescribed by the IEEE as the territory
of the CCS, including the Chapter activities of those Chapters located
within the territory of the CCS. The Section may co-sponsor technical
events with any Group, Society of Chapter operating within the Section
territory per mutual agreement of both entities. The Section shall
support the Chapters located within its territory, both financially and
with administrative help, in accordance with the guidelines determined
from time to time by the Section Executive Committee (ExCom).
ARTICLE III - Officers
Section 1
The elected officers of the CCS shall be the Chair, the
Vice-Chair Finance, the Vice-Chair Administration, and the Professional
Activities Committee for Engineers (PACE) Chair.
Section 2
The terms of office of the elected officers shall be
for one year.
Section 3
Terms of office will begin on January 1st, but in any
case, the outgoing officers will continue until their successors are duly
elected and take office.
Section 4
Any vacancy occurring during the year shall be filled
by a majority vote of the ExCom.
Section 5
The Chair shall appoint 3 Members-at-Large to represent
the interests of the membership of the 3 founding entities, SB, V and SLO
as voting members of the ExCom.
If available, the Past Section Chair automatically serves
as the Member-at-Large from his geographic area.
Section 6
The Section Chair shall serve as Chair for all meetings
of the Section and the ExCom. He shall report the Roster of Section Officers,
voting and non-voting, to the RAB within 20 days of election or appointment.
The Section Vice Chairs shall chair meetings of the CCS
at the request of the Chair or in the absence of the Chair.
The Vice Chair Finance shall also keep financial records
and submit the Financial Operations Report of the CCS to the IEEE Staff
Director, Financial Services.
The Vice Chair Administration shall also keep a membership
data base, mail notices to the membership, and submit meeting reports to
the RAD at the end of each year.
The PACE Chair disseminates information on the services
provided by the IEEE-USA's three councils: Technology Policy Council, Career
Policy Council and Member Services Council.
Additional duties of Section elected officers are available
from the Regional Activities Department (RAD) in Regional Office Orientation
Training (ROOT), the RAB Operations Manual and IEEE Bylaws. The additional
duties of the Vice-Chair Finance combine those of a Vice Chair with those
of a Section Treasurer. The additional duties of the Vice-Chair Administration
combine those of a Vice-Chair with those of a Section Secretary.
All voting and non-voting officers shall assist the Chair
in whatever section activities and such other duties as the Chair assigns.
ARTICLE IV - Standing Committees
Section 1
The Standing Committees of the Section will be as follows:
Standing Committee
Chaired by
Finance and Budget
Vice-Chair Finance
Professional Activities
PACE Chair
The ExCom will form any other additional Standing Committees
it deems necessary. The Section Chair with the approval of the ExCom
will appoint the Chair of each of the additional committees.
The terms of the Chair of each of the Standing Committees
shall expire on December 31st of each year.
Section 2
Each Committee Chair will appoint his/her Committee members,
with the approval of the ExCom, and their terms will expire on December
31st of each year.
Section 3
Duties of the Standing Committees will be available from
RAD in ROOT, the RAB Operations Manual and the IEEE Bylaws.
ARTICLE V - Management
Section 1
The management of the Section shall be by the ExCom.
It shall consist of the elected officers, the Past Section Chair, the Chapter
Chairs, the appointed Members-at-Large, and the appointed Standing Committee
Chairs.
Section 2
The voting members of the ExCom shall be the elected
officers and the appointed Members-at-Large. A majority of the voting members
of the ExCom shall constitute a quorum, provided that the delegates elected
by the CCS membership are at least one greater than delegates appointed
to the committee.
Section 3
A majority of the ExCom present shall be necessary in
the conduct of its business.
Section 4
Meetings of the ExCom ordinarily will be held monthly
and will be called by the Section Chair or by a request of any three members
of the ExCom.
Section 5
The fiscal year of the Section shall be January 1 - December
31.
ARTICLE VI - Nomination and Election of Officers
Section 1
The Section Chair with the approval of the ExCom shall
appoint a Nominating/Tellers Committee and its Chair, consisting of three
members, not then officers of the Section. The Committee may include
the most recent Past Chairman of the Section who is not a candidate for
office. The Vice-Chair Administration shall assist the Committee in their
soliciting of volunteers for CCS service. No one on the Committee may be
running for office while serving on the Committee.
The Nominating/Tellers Committee shall produce a list
consisting of a minimum of two and a maximum of three candidates per office,
making a good faith effort to represent the three major geographic areas
of the CCS: SB, V and SLO.
Section 2
The nominations of the Nominating/Tellers Committee will
be announced to the Section membership and, following this, a minimum of
28 days will be allowed for additional nominations by petitions.
To be valid, the petition must be signed by 5 or more voting members or
2% of the Section membership, whichever is fewer.
Section 3
The election shall be by ballot, mailed to the membership
with the vote counted by the Nominating/Tellers Committee.
Section 4
The timetable for the election procedure will be as follows:
Appointment of Nominating Committee June 1st
Announcement of Nominations October 1st
Close Nominations October 31st
Ballot mailed by November 1st
Section 5
A plurality of the votes cast shall be necessary for
election to office.
ARTICLE VII - Business Meeting
Section 1
In order to transact business at a Section meeting, at
least 10 members must be present to constitute a quorum.
ARTICLE VIII - Finances
Section 1
The Vice-Chair Finance and the Section Chair must approve
all expenditures of Section funds.
Section 2
Without prior authorization of the ExCom, Section funds
can be used only for normal operations of the Section.
Section 3
The Section Chair, Vice-Chair Finance and Vice-Chair
Administration shall be authorized to draw funds, as approved by the ExCom.
Section 4
It is the policy of IEEE that all IEEE entities provide
for the signatures of at least one volunteer and one additional volunteer
signature as an alternative. In addition, the signature of the IEEE
Staff Director Financial Services, or his/her designee, shall be designated
as an alternative. This will provide assurance to the CCS and to
IEEE of the availability of one additional signature.
ARTICLE IX - Removal from office
If, for any reason, the best interests of the Section
seem to require the removal of an elected Section Officer, upon not less
than two-thirds vote of the ExCom, or upon receipt by the ExCom of a petition
signed by 10% of the Section members, the ExCom shall proceed according
to the recommendation of the Region 6 Director.
ARTICLE X- Amendments
Section 1
Proposals for amendments to these Bylaws may originate
in the ExCom or by petition by 15 or more voting members submitted to the
ExCom.
Should the ExCom, at its next business meeting, decide
not to incorporate the petitioned revisions in the Bylaws, the revisions
shall be voted on by the Section membership. A majority of the voting membership
shall be necessary for approval of the petitioned revisions.
Section 2
Amendments to or revocation of these Bylaws shall be
in accordance with the IEEE Bylaws.
Approval Signatures:
________________________________________________________________
P. A. Castleberg, Chair, Santa Barbara Section
Date
________________________________________________________________
J. T. Armstrong, Secretary, Santa Barbara Section
Date
________________________________________________________________
M. E. Kaliski, Interim CCS Member-at-Large (SLO)
Date
________________________________________________________________
B. S. Manjunath, Vice Chair, Santa Barbara Section
Date
________________________________________________________________
R. A. Price, Treasurer, Santa Barbara Secion
Date
________________________________________________________________
F. C. Radaz, Interim CCS Member-at-Large (V)
Date
________________________________________________________________
W. Cleon Anderson, Region 6 director
Date
1/12/99 JTA
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