ExCom Minutes for

The following minutes capture the highlights of the Foothill Section Executive Committee (EXCOM) Meeting held at the Magic Lamp Restaurant in Rancho Cucamonga, CA on 14 April, 2005.

I. Call to Order

The meeting was called to order by the Chair, Bill Holbrook at 6:58 pm.

a. Quorum review a quorum was present.

The following officers and guests attended the meeting; Tom Cylkowski, Mike Sedlar, Bill Holbrook, Keith Reno, Art Sutton, Chuck Antoniak, and Lyle McCurdy.

b. Approval of minutes (Section Secretary). Mike presented the 10 March minutes. Tom moved that the minutes be accepted as presented. Keith seconded the motion. The minutes were approved as presented. Art agreed to fill in the check number and date in the table at the end of the minutes for motion actions where funds were allocated. Tom presented Art an expense report with receipts for the USA Leadership meeting that he attended in Tucson.

c. Approval of agenda - any new items or changes? Tom requested that his report for the IEEE-USA Leadership Conference be added to the agenda. Lyle requested that an item be added under new business.

II. Section, Chapter, and Committee Reports

a. Treasurer’s report (Art Sutton). All agreed that payments from the Treasurer are up to date. For March IAOP and WTS are paid. Future Cities and Tom’s trip are outstanding. Art reported that LAC wants $200 from each Section to pay for mileage and food for people traveling to the LAC meetings from as far away as St. Barbara for 2005. Art moved and Lyle seconded. The motion was approved unanimously. Art reported that Don Meyer has requested donations ($500 per Section) for a High School team to build an autonomous vehicle to enter in the government competition. The High School is in the Central Section. An IEEE Logo would appear on the vehicle. Art so moved. Because no one would second the motion, it was deferred. Art reported that Washington Mutual has been charging a checking fee of $8 per month on our account. Most members agreed that this did not seem right. Lyle agreed to investigate these charges.

b. Membership Committee Report (Chuck Antoniak). Chuck reported that not much had changed since March.

c. Education Committee Report (Jea Park) Jae was absent, so there was no report.

d. Student Activities (Lyle McCurdy). Lyle reported that there was nothing new.

IECES (Keith Reno). Keith reported that there was nothing new. Planning for next years banquet has not yet begun.

Student-chapter Reports or Requests

Cal Poly Student Branch (Jaime Cusicanqui) Jamie was absent. Art reported that new officer elections were planned for the next week for the student branch and for Circuits and Systems.

Cal Poly ComSoc Chapter—Swift. No report

DeVry (Diego Pena). No report.

Other? --UCR, Harvey Mudd, Cal Poly Circuits and Systems. No report.

PACE (Chuck Antoniak). Art and Chuck submitted funding requests for Mathcounts and Boy Scout Day for 2006.

h. GOLD Activities report—anyone? There was nothing to report.

i. AP/MTT Chapter Report (Chuck Antoniak). Chuck was able to send WTS2005 announcements out to AP and MTT chapters using an MTT letter to get e-mail addresses. He got a SPAM notice, though so he was not sure if the announcements got out.

j. Circuits & Systems/Electronic Devices Chapter Report (Tariq Qayyum) Tariq was absent so there was no report.

Communications Society Chapter Report (Tom Cylkowski). Tom reported that the Chapter needs to be show more of a positive cash flow in the future, since there will be less money available from the national chapter. One idea discussed was to assign more money to CTS/WTS and less to SWIFT.

Chairman’s Report (Bill Holbrook). Nothing major to report.

Section Webmaster Report (Bill Holbrook). Nothing major to report.

III. Old Business (if not covered during Section and Committee Reports)

None.

IV. New Business (If not covered during Section and Committee Reports)

Section Congress—14-17 October 2005 at Tampa Fla Reminder that someone should go. The section will pay ½.

IEEE-USA/PACE Meeting in Tucson: Tom provided a brief report on the meeting. He felt that they did an exceptional job in Career Development. The conference had a busy schedule stretching from 7amn to 10pm. Tom attended a session on offshoring presented by Ron Hera (radically against) and Russ LeFevre. IEEE-USA publications and services and the IEEE-USA webpage are packed with useful information. In the regional session issues were identified and reduced to just 2 key issues per Region. One interesting proposal was to have volunteer credits available to be applied to reducing dues (R6 idea).

VINNY Award (Jae Park) Jae was absent so there was no report.

Boy Scout Merit Badge Day (Hayler/Sutton). See last month’s minutes.

ComSoc WTS05 (Tom Cylkowski/Steve Powell). Tom reported that recognition will be given at the Friday luncheon and all sponsors should attend. Also, section officers should attend the Thursday night reception at Kellogg West. 50 of the 60n accepted papers will be presented. Tom will represent ComSoc on Thursday. Tom also reported that they will be up to $150 short in covering travel and expenses for Dr. Harvey Weinstein. Art moved that the section reserve up to $150 to cover these expenses. Lyle seconded and the motion was carried unanimously.

Cal Poly Boy Scout Days Region 6 PACE Funding Request (Antoniak/Sutton). Submitted—see PACE agenda item.

Mathcounts 2005 Region 6 PACE Funding (Chuck Antoniak/Art Sutton). Submitted—see PACE agenda item.

Discussion about topics for future Section meeting presentations. There was some discussion about holding a technical meeting in May. Bill agreed to contact Tariq to see if the Circuits and Systems Chapter had anything planned.

Next EXCOM Meeting (Bill Holbrook). June 9th was selected. It was agreed to move back to IHOP if feasible.

Other: There will be a LACES Dinner on May 9^th at SEMPRA on Firestone.

ASEE/PSW Reception at CPP (Lyle McCurdy). Lyle presented a proposal for the Section to sponsor a wine and cheese reception at the Annual American Society for Engineering Education/Pacifica Southwest Region (ASEE/PSW) Conference to be held at Cal Poly April 20-21, 2006. $500 was requested. Lyle moved that the money be allocated and Tom seconded. The motion was carried unanimously.

V. Adjourn. The meeting was adjourned by the Chair at 9:33 pm.

Recorded and submitted by;

Michael Sedlar, Secretary 2005

Please provide all corrections and/or comments to Mike as soon as possible

Summary of Foothill Section Executive Committee Motions for 2005

Motion and Date	Moved	Seconded	Approved	Completed (check No. and Date, if applicable)	Comments
11/18/04: Bill reported that based on the R6 training held at USC, if there is not content (for officer elections), then voting is not needed. The EXCOM agreed that there was no contest and the existing 2004 officers could continue to serve in 2005. Mike moved that the existing (officer) roster be accepted for 2005.	Mike	Tariq seconded	and the motion was carried.	11/18/04
11/18/04: The SWIFT representatives submitted a proposal (handout) for a 4 hour student and professional workshop on Secure WIFI for a Friday or Saturday in January. The EXCOM preferred a Saturday date so that working members can attend. There would be no charge. $500 was requested for materials. A student laptop would be used. There was some discussion and the motion was amended to allow admission to be free to IEEE members and $30 for non-members.	Art moved that the funds be provided	and Tom seconded.	The amended motion was approved unanimously.
January: Provide Tom Cylkowski with funds to travel to the IEEE-USA/PACE meeting in Tucson.	Agreed via e-mail	Agreed via e-mail	Agreed via e-mail
01/13/05: Art moved that the section provide $250 to Tom Thon of Cal poly to support Boys Scout Merit Badge Day, purchasing of materials.	Art moved	Tom Cylkowski seconded the motion	and it was carried unanimously.
01/13/05: The Cal Poly students requested funding for the "High Tech Connections" dinner meeting to be held Jan 21^st. Approx 100 students will attend along with Industry reps. There is a $600 shortfall in funding right now. Also funds are needed for a chapter project and possibly for a scholarship to a student based on activities. Art moved that $750 be provided on a contingent basis with a report due later on how the funds were used (could possibly qualify as a PACE project).	Art moved	Chuck seconded the motion	and it passed unanimously.
01/13/05: Future Cities Emergency funding is needed because the $1000 approved by LAC has not been received. Volunteers are also needed as judges, etc. Chuck requested $100 for trophies.	Chuck so moved	and Art seconded.	The motion was approved unanimously.
04/14/05: March 10 minutes to be accepted as presented.	Tom moved	Keith seconded	Passed unanimously	N/A
04/14/05: LAC requested $200 from each Section to pay for mileage and food for people traveling to the LAC meetings from as far away as St. Barbara for 2005.	Art moved	Lyle seconded	The motion was approved unanimously.
04/14/05: Don Meyer requested donations ($500 per Section) for a High School team to build an autonomous vehicle to enter in the government competition. The High School is in the Central Section. An IEEE Logo would appear on the vehicle.	Art so moved.	None	Because no one would second the motion, it was deferred.
04/14/05: Tom also reported that they will be up to $150 short in covering travel and expenses for Dr. Harvey Weinstein. Art proposed that the section reserve up to $150 to cover these expenses.	Art moved	Lyle seconded	and the motion was carried unanimously.
04/14/05: Lyle presented a proposal for the Section to sponsor a wine and cheese reception at the Annual ASEE/PSW Conference to be held at Cal Poly April 20-2, 2006. $500 was requested.	Lyle moved that the money be allocated	and Tom seconded.	The motion was carried unanimously.

[Top of page]