ExCom Minutes for August 11, 2005
The following minutes capture the highlights of the Foothill
Section Executive Committee (EXCOM) Meeting held at
the IHOP Restaurant in Upland, CA on 11 August, 2005.
I.
Call to Order
The meeting was called to order by the Chair, Bill Holbrook at 7:00
pm.
a. Quorum review A
quorum was present.
The following officers and guests attended the meeting; Mike Sedlar,
Bill Holbrook, Keith Reno, Chuck Antoniak, Steve
Powell, Javed Khan (UCR IEEE Event Coordinator),
Michael Wong (Cal Poly SWIFT President), and Lyle
McCurdy.
b. Approval of minutes (Section Secretary). Mike presented the 9
June minutes. There
were several corrections to section IV. b. and Mike
agreed to send out changes to the minutes as “rev
A”. Chuck
reported that the funds for the AP conference are not
needed. Mike reported that he still needs the treasurer to fill in
the status of the motions that involved section funds
in the table at the back of the minutes.
The minutes were approved as amended.
c. Approval of agenda - any new items or changes?
Lyle requested that some new business be added
re; LAC report.
II. Section,
Chapter, and Committee Reports
a. Treasurer’s report (Art Sutton). There was no report since Art was absent.
b. Membership Committee Report (Chuck Antoniak).
Chuck reported that membership over all is
stable, but the higher grades and student grade
memberships have declined.
As of May there were 1086 total members
including 190 students.
Mike reported that the April rebate shows 1381
members. No
one could explain the difference.
c. Education Committee
Report (Jea Park)
Jae was absent, so there was no report.
Mike took the action to determine if Jea was
still registered in the section.
d. Student Activities (Lyle McCurdy). Lyle reported that there was nothing new to report.
e. IECES (Keith Reno).
Keith reported that there was nothing new.
Planning for next years banquet is expected to
begin in September.
f. Student-chapter
Reports or Requests
·
Cal Poly Student
Branch—no report
·
Cal Poly ComSoc
Chapter—Swift.
Michael Wong reported that BTS05 is scheduled
for Friday 11/18 and CTS06 is scheduled for Friday
2/3.
·
DeVry
No report.
No contacts.
·
UCR.
Javed Khan reported that the UCR branch will
co-host the Southern Area Meeting for Oct 1 at UCR,
which includes officers training for branches and
sections. 2
rooms are reserved in the new engineering building at
UCR. They
are planning for about 60 people.
Dennis Rice is the UCR contact and Eremita
Miranda will run the meeting.
UCR catering could be used for $8-12 per
person, but they do not do continental breakfasts.
The UCR students agreed to organize the meeting
including procuring breakfast snacks, lunch, and
afternoon snacks.
The lunch may be pizza and Subway type
sandwiches. The
students requested up to $1000 to cover the food
expenses. Mike so moved, Lyle seconded, and the motion was carried
unanimously. Javed
agreed to send the section a plan/report for meeting
organization.
·
Harvey Mudd.
No reports.
·
Cal Poly Circuits
and Systems. No
reports.
g. PACE (Chuck
Antoniak). Chuck
reported that there was nothing new.
There is still too much outsourcing.
h. AP/MTT Chapter Report (Chuck Antoniak).
Chuck reported that he attended the AP/MTT
meeting in July in Washington DC.
It was a huge meeting with over 2000 attendees
and lots of international representation.
There are 21 chapters in the world with there
“best” in China. There were 7-10 sessions in
parallel all day.
He has a copy of the proceedings and would like
to share them with the AP/MTT members.
He will get a travel award for hotel and
airfare for up to $1500 and thus will most likely not
require the $500 that he requested earlier.
Chuck needs the L31 report of the April WTS to
report to AP/MTT.
Mike Sedlar will provide the report.
Jim Wyler of the San Gabriel Valley chapter has
requested $100 from our chapter to help support a
joint AP/MTT meeting at Cal Tech.
Chuck so moved, Lyle seconded, and the motion
was carried unanimously.
i. Circuits &
Systems/Electronic Devices Chapter Report (Tariq
Qayyum) Tariq
was absent so there was no report.
j. Communications
Society Chapter Report (WTS05 report--Tom Cylkowski).
Tom was absent and there was no report.
k.
Chairman’s Report (Bill Holbrook). See new business.
l.
Section Webmaster
Report (Bill Holbrook).
Nothing major to report.
III. Old
Business (if not covered during Section and Committee Reports)
a. Need Volunteer for
Sections Congress—14-17 October, 2005 at Tampa, FL. Bill should go but cannot.
The meeting is at Wright-Patterson.
Mike Sedlar to consider going.
IV. New
Business (If
not covered during Section and Committee Reports)
a. Region 6 Fall
Southern Area Meeting:
Co-Host with UCR Student Branch.
October 1—see Student report above for
details. Eremita
may need to tour the facilities.
b. AutoTestcon $150
donation. See
item IV. d, below.
c. Next EXCOM Meeting
(Bill Holbrook). Sept 8th was selected.
d. LAC Status Report
(Lyle McCurdy). Lyle provided a written report covering the following topics:
1.
Foothill Reps to
LAC: The
next LAC meeting is August 13th and Loyola
Marymount. Lyle
is the senior rep and Art is the junior.
Art will automatically become the senior rep,
but a new junior rep is needed.
Since no one else was willing to do it, Lyle
volunteered to be the junior rep for the coming year.
2.
ECI/WESCON report.
All further WESCON shows have been cancelled.
ECI Corp. is dissolved.
3.
Nano World
Conference 2005.
This conf will be at Loyola Marymount November
4-5, 2005. The
LAC is asking each section to sponsor 3 seats per
school at $100 per seat.
Since we have four schools, that would come to
12 students for $1200.
The EXCOM was reluctant to commit this money
without being fair to all the sponsored schools.
Lyle agreed to draft a letter to the branches
asking if they had students that would go to the
conference.
4.
LAC Section
Interactive Calendar.
Can be used by LAC and sections to advertise
upcoming events (see attachment).
5.
Auto Test Con
Student paper award support.
LAC is asking each section to provide $150 for
student paper awards. Lyle so moved, Mike seconded, and the motion was carried
unanimously. There
may have been previous agreement on this via e-mail,
but we voted again to make sure the vote was
documented.
6.
Section Support
for Council. The
LAC is requesting funds of $200/yr from each section
to support council meetings.
The funds were approved at the April section
meeting but may not have been paid yet.
7.
New LAC Address.
Is IEEE Los Angeles Council, P.O. Box 1073,
Manhattan Beach, CA 90267-1073.
V. Adjourn.
The
meeting was adjourned by the Chair at 9:13 pm.
Recorded and submitted by;
Michael Sedlar, Secretary 2005
Please provide all corrections and/or comments to Mike as soon as
possible
Summary
of Foothill Section Executive Committee Motions for
2005
|
Motion and Date |
Moved |
Seconded |
Approved |
Completed (check No. and Date, if applicable) |
Comments |
|
11/18/04:
Bill reported that based on the R6
training held at USC, if there is not content
(for officer elections), then voting is not
needed. The
EXCOM agreed that there was no contest and the
existing 2004 officers could continue to serve
in 2005. Mike
moved that the existing (officer) roster be
accepted for 2005.
|
Mike |
Tariq
seconded |
and
the motion was carried. |
11/18/04 |
|
|
11/18/04:
The SWIFT representatives submitted a
proposal (handout) for a 4 hour student and
professional workshop on Secure WIFI for a
Friday or Saturday in January.
The EXCOM preferred a Saturday date so
that working members can attend.
There would be no charge.
$500 was requested for materials.
A student laptop would be used.
There was some discussion and the motion
was amended to allow admission to be free to
IEEE members and $30 for non-members.
|
Art
moved that the funds be provided |
and
Tom seconded.
|
The
amended motion was approved unanimously. |
|
|
|
January:
Provide Tom Cylkowski with funds to travel to
the IEEE-USA/PACE meeting in Tucson. |
Agreed
via e-mail |
Agreed
via e-mail |
Agreed
via e-mail |
|
|
|
01/13/05:
Art moved that the section provide $250
to Tom Thon of Cal poly to support Boys Scout
Merit Badge Day, purchasing of materials.
|
Art
moved |
Tom
Cylkowski seconded the motion |
and
it was carried unanimously. |
|
6/9:
Payout was $298 + $62.50. |
|
01/13/05:
The Cal Poly students requested funding for the
“High Tech Connections” dinner meeting to be
held Jan 21st.
Approx 100 students will attend along
with Industry reps. There is a $600 shortfall in funding right now.
Also funds are needed for a chapter
project and possibly for a scholarship to a
student based on activities.
Art moved that $750 be provided on a
contingent basis with a report due later on how
the funds were used (could possibly qualify as a
PACE project).
|
Art
moved |
Chuck
seconded the motion |
and
it passed unanimously.
|
|
|
|
01/13/05:
Future Cities Emergency funding is needed
because the $1000 approved by LAC has not been
received. Volunteers
are also needed as judges, etc.
Chuck requested $100 for trophies.
|
Chuck
so moved |
and
Art seconded.
|
The
motion was approved unanimously. |
|
6/9:
Payout was $125. |
|
04/14/05:
March 10 minutes to be accepted as
presented. |
Tom
moved |
Keith
seconded |
Passed
unanimously |
N/A |
|
|
04/14/05:
LAC
requested $200 from each Section to pay for
mileage and food for people traveling to the LAC
meetings from as far away as St. Barbara for
2005. |
Art moved |
Lyle seconded |
The motion was approved unanimously. |
|
|
|
04/14/05:
Don
Mayer requested donations ($500 per Section) for
a High School team to build an autonomous
vehicle to enter in the government competition.
The High School is in the Central
Section. An
IEEE Logo would appear on the vehicle. |
Art so moved. |
None |
Because no one would second the motion, it was deferred. |
|
|
|
04/14/05:
Tom
also reported that they will be up to $150 short
in covering travel and expenses for Dr. Steve
Weinstein.
Art proposed that the section reserve up
to $150 to cover these expenses.
|
Art
moved |
Lyle seconded |
and the motion was carried unanimously. |
|
|
|
04/14/05:
Lyle
presented a proposal for the Section to sponsor
a wine and cheese reception at the Annual ASEE/PSW
Conference to be held at Cal Poly April 20-2,
2006. $500
was requested.
|
Lyle moved that the money be allocated |
and Tom seconded. |
The motion was carried unanimously. |
|
|
|
06/09/05:
The April 14 minutes to be accepted with corrections.
|
Tom
moved |
Lyle seconded the motion. |
The minutes were approved as corrected.
|
N/A |
|
|
06/09/05:
Chuck Antoniak requested up to $500 to
attend the APS meeting in Washington DC, July
4-9 just in case he did not get a travel award. |
Chuck |
N/A |
The proposal was approved with minimal discussion. |
08/11/05:
Chuck has a commitment for a travel award
and so will most likely not need section
funding. |
|
|
06/09/05:
Provide
the BTS05/CTS06 funding as suggested (BTS --$500
COMSOC and $500 from AP/MTT for a reception,
CTS--$500 COMSOC) and Lyle seconded suggesting
that perhaps we could get some PACE $.
|
Mike
moved |
Lyle
Seconded |
The motion was carried unanimously. |
|
|
|
06/09/05:
Provide funding for WTS06 at $1000 for
the Section sponsorship, $500 for COMSOC, and
$500 for AP/MTT. |
Lyle
Moved |
Tom
Seconded |
and the motion was carried unanimously. |
|
|
|
08/11/05:
The June 9th minutes to be
accepted as amended. |
N/A |
N/A |
Approved
as amended. |
|
|
|
08/11/05: Mike took the action to determine if Jea Park was |