Foothill Section Executive Committee (EXCOM) Minutes for 25 July 2002

The following minutes capture the highlights of the Foothill Section Executive Committee (EXCOM) Meeting held on 25 July 2002 at the International House of Pancakes Restaurant (IHOP) in Upland, CA.

I. Call to Order

The meeting was called to order by the Vice Chair, Bill Holbrook at 7:05 pm

a. Quorum Review.

A quorum was present. The following officers and guests attended the meeting: Keith Reno, Mike Sedlar, Bill Holbrook, Chuck Antoniak, Gerald Hayler, and Hank (Keith's cousin). Lyle McCurdy could not attend due to illness. Art Sutton was on vacation.

b. Approval of minutes for June 6th, 2002--Mike Sedlar Chuck moved that the minutes be approved as presented. Keith seconded. The minutes were approved.

The Secretary also reported that active membership for Month ending May was 1256. He also passed out a printed report listing all of the Life members in the section. He proposed that we contact these people as potential leaders, maybe by inviting them to EXCOM? (this spreadsheet was also later e-mailed to the committee members).

c. Approval of Agenda--new items to add to the agenda? Bill Holbrook

There were no items added.

II. Section and Committee Reports (lets keep these short so we can maximize our planning time, below)

a. Section Chair Report-LAC and WESCON activities report-Lyle

Since Lyle was not present, this report was deferred.

d. Education Committee Report. Lyle McCurdy.

Since Lyle was not present, this report was deferred. There was some discussion about the difference between the Education committee and the student activities committee. The general consensus was that the Education committee provides general continuing education opportunities for members.  This might include buying or presenting courses for the membership. We

need to be more pro-active in this area to better serve our members.

e. PACE Report, Bill Holbrook

Bill reported that he developed a PACE oriented questionnaire for the new section Website. There will no longer be any PACE meetings on Labor Day (it had been a tradition). Bill received his travel re-imbursement from LAC last week, so he will cash it and reimburse the section. The web training class will be held on August 2nd. It appeared that none of the

members present would be able to make the class.

f. AP/MTT Chapter Report, Dick Webb (new Chapter Chair)

Since Dick was not present, this report was deferred.

g. Circuits and Systems/Electronic Devices Chapter Report Tariq Qayyum

Since Tariq was not present, this report was deferred.

h. Student Activities Report, Lyle McCurdy

Since Lyle was not present, this report was deferred.

i. Awards Committee Report, Keith Reno

Nothing new to report.

III. Old Business

a. Update on Foothill Section Website, Bill Holbrook

Bill has done a lot of work on the website and plans to deploy it by August 15th. He still needs comments from the EXCOM members. Sedlar remarked that the web pages look great but there is still some content missing (like the mission statement and some links). He requested that the officers volunteer to fill in some of this material. Sedlar also remarked that the e-mail links setup to allow someone to send a message back to us don't work. This will probably vary with the settings for each viewers PC--some will work and some won't. We cannot control the configuration of all the viewers PCs so we will use standards preferred by IEEE National

wherever possible. Bill also was unable to find the websites for the DeVry and Harvey Mudd student sections so that he could provide links on our website. We agreed that links to the main page for each college would do for now. Bill will try to get hold of Tariq to get a URL for the Circuits and Systems student group.

b. Report on Lyle's Trip to ASEE 2002 Annual Conference (Montreal,

Canada), Lyle McCurdy

Lyle was not present but he notified us via e-mail that he needed $507.29 to cover his expenses on this trip. Since we had previously approved up to $1000, we recommended that Art send Lyle the money ASAP to avoid the lag of waiting for the next EXCOM meeting.

c. Update on joint LAC IEEE E-Conference & Website Training, August 2, 2002 Lyle and Art.

We discussed Lyle's original plan to attend this meeting. We figured that he could not make it on August due to his severe illness (vertigo). Unfortunately no one else present could make this meeting.

d. Updates on plans for Section technical meeting on Seismic Net Interpretation, Dave Perry

There was no recent news from Dave, so the report was deferred.

e. Planning for section meeting/workshop on "Engineering Finances" at WESCON 2002, Everyone

We spent most of the meeting time on this topic since the deadline for the LAC bulletin is August 1st and no arrangements had yet been made. The committee agreed to charge $10 for Foothill Section members, $15 for IEEE Members, and $20 for everyone else (later changed via e-mail agreement).  The committee agreed that Wednesday 25 September would be the best date and the meeting should start right after WESCON closed probably around 5:30 pm for social time, 6pm for dinner, and 7 pm for the talk (later changed by recommendations from ECI and the WESCON committee). There was some confusion about whether or not Lyle had secured a room at the convention center. Sedlar and Holbrook agreed to check into this and make the room

arrangements at the convention center or the nearby Jolly Roger restaurant.

f. Planning for section meeting/workshop on PSpice at Rockwell Collins (Oct 02), Everyone

Sedlar volunteered that he would work these arrangements with Lyle via e-mail.

g. Should we plan for a one day Section retreat for long-term planning and whatever? Everyone

The committee agreed that we should try a 1/2 day session on a Saturday to make a yearly calendar and "brainstorm" ideas for the year. The committee agreed on Sept 7th with a 9-12 type timeframe.

h. Writing up the promotional stuff for the IEEE Bulletin, Who?

Sedlar volunteered to do this (as the Secretary) once arrangements were made and the description of the talk was provided by Chuck.

IV. New Business

a. Anything else to discuss? Everyone

There was no new business.

b. Set next Executive Committee meeting. Bill

The committee agreed that we will use the Sept 7th planning meeting as our next EXCOM. The committee also assumed that Lyle or Art could get us a meeting room at Cal Poly (a classroom would work fine) from about 9-12 and that we could then get lunch somewhere on campus.

V. Adjournment. The meeting was adjourned by the Vice Chair at 8:55pm.

VI. ACTIONS:

1. Mike Sedlar agreed to provide a mission statement to Bill for the website. Lyle McCurdy provided a detailed mission statement. Closed.

2. All officers need to review and comment on the website content. Open.

3. Chuck Antoniak will provide Bill with a brief description of the Future Cities competition to be included on the website. The competition will be held late January at the LA Science Museum. Open.

4. Mike Sedlar will notify Art Sutton of the need to get a check to Lyle for $507.29 ASAP. E-mail sent 30 July. Closed.

5. Chuck Antoniak to provide a title and description for his talk at WESCON. Completed and closed.

6. Sedlar and Holbrook to finalize arrangements for the WESCON meeting either through ECI or with the Jolly Roger near the conventions center.

Completed and closed.

7. Sedlar to finalize the writeup for the WESCON meeting and get it to the LAC bulletin editor before the August 1 deadline. Completed and closed.

8. Sedlar and McCurdy to work the arrangements for the October meeting.  Open.

9. Sedlar to send e-mail to EXCOM members to get their availability for the Sept 7th meeting. Message sent 30 July. Some responses received.  Open.

10. McCurdy or Sutton to make arrangements for Sept 7th meeting at Cal Poly. Open.

Recorded and submitted by;

Michael Sedlar, Section Secretary 2002