ExCom Minutes for June 9, 2005

The following minutes capture the highlights of the Foothill Section Executive Committee (EXCOM) Meeting held at the Coco’s Family Restaurant in Upland, CA on 9 June, 2005.

 

I.  Call to Order

The meeting was called to order by the Chair, Bill Holbrook at 6:56 pm.

 

a. Quorum review    A quorum was present. 

The following officers and guests attended the meeting; Tom Cylkowski, Mike Sedlar, Bill Holbrook, Keith Reno, Art Sutton, Chuck Antoniak, Steve Powell, Martin Gawecki (UCR Student Chapter Secretary), Megan Nix (UCR Student Chapter Vice Chair), and Lyle McCurdy.

 

b. Approval of minutes (Section Secretary). Mike presented the 14 April minutes.  There were several corrections:  “Harvey” Weinstein should be “Steve” Weinstein (2 places), and Don “Meyer” should be Don “Mayer”.  Art agreed to provide dates and check numbers for the “motion log” that is now part of the minutes. Tom moved that the minutes be accepted with corrections.  Lyle seconded the motion.  The minutes were approved as corrected.  Mike reported that $7316.65 was received as the Section 2005 rebate.

 

c. Approval of agenda - any new items or changes?   Lyle requested that some new business be added re;LAC.

 

II. Section, Chapter, and Committee Reports

a. Treasurer’s report (Art Sutton).  Art reported that the section has funds distributed in the Concentration Banking account, the Washington Mutual account, and in the Investment account.  The region 6 refund ($300) for Tom’s trip was received, and Steve Weinstein’s expense report is to be paid.

 

b. Membership Committee Report (Chuck Antoniak).  Chuck reported that not much had changed since March.

 

c.  Education Committee Report (Jea Park)  Jae was absent, so there was no report.

 

d. Student Activities (Lyle McCurdy).  Lyle reported that Betts is the Chair at CPP and Montiel is the Vice Chair.

 

e.  IECES (Keith Reno).  Keith reported that there was nothing new.  Planning for next years banquet is expected to begin in the Fall.

 

f.  Student-chapter Reports or Requests

·         Cal Poly Student Branch—no report

·         Cal Poly ComSoc Chapter—Swift.  Steve Powell reported that new officers have been elected and he will get their e-mail addresses.  He encouraged the UCR students to attend the SWIFT events.

·         DeVry  No report.

·         UCR.  Two of the officers (Martin, Megan) were present and reported that the branch is very active with about 63 members.  They are mostly interested in robotics.  They sell parts kits for fundraisers.  They have a website.  There will be a new EE building this year.  They need a project manager/teacher to be working Micromouse.  They will sponsor/support the IEEE officer training day for the Fall.  They will arrange with Linda O’Neill at UCR for rooms, etc.  A formal letter of request to Linda should be provided by the section. 

·         Harvey Mudd.  No reports.

·         Cal Poly Circuits and Systems.  It may be possible to hold joint Section/Circuit and Systems meetings at CPP in the afternoons.

 

g.  PACE (Chuck Antoniak).  Art will attend the meeting this weekend.  Art will arrange a meeting with David Dreir’s office in about 3 weeks.  Bob Baldwin (R6 PACE Chair) wants new projects –more to support individual members like job workshops, mock interviews, etc.  Maybe we could have job workshops as part of WTS?  Portable pensions and retirements plans vs. 401ks are hot issues right now.

 

h. GOLD Activities report—anyone?  There was nothing to report. 

 

i. AP/MTT Chapter Report (Chuck Antoniak).  There was nothing to report. 

 

j.  Circuits & Systems/Electronic Devices Chapter Report (Tariq Qayyum)  Tariq was absent so there was no report.  

 

k.  Communications Society Chapter Report (WTS05 report--Tom Cylkowski).  Tom reported that the Thursday session was very good, especially Dr. Weinstein’s hobby of “modeling Communication Systems”.  Altogether there were 200-250 people from 20 countries, speakers from 23 organizations, 114 papers submitted, 43 papers in the proceedings.  It was great, but the challenge now is to do better next year.  The meeting earns a surplus for the Colleges of Engineering and Business.

 

Chuck Antoniak requested up to $500 to attend the APS meeting in Washington DC, July 4-9 just in case he did not get a travel award.  The proposal was approved with minimal discussion.

 

l.         Chairman’s Report (Bill Holbrook).  See new business.

 

m.     Section Webmaster Report (Bill Holbrook).  Nothing major to report.  

III. Old Business (if not covered during Section and Committee Reports)

a.  Need Volunteer for Sections Congress—14-17 October, 2005 at Tampa, FL.  Lyle may be willing to go.

 

b.   Senior Member Upgrades.  Need Keith, Art, Tom to send resumes to those that are already Sr Members so that we can get them promoted.  

IV. New Business   (If not covered during Section and Committee Reports)

a.  Region 6 Fall Southern Area Meeting:  Co-Host with UCR Student Branch.  October 1—see Student report above for details.  Eremida may need to tour the facilities.  

b.  Funding Request for WTS06, BTS05, CTS06 (Steve/Tom) See handouts provided.

BTS05 is scheduled for Nov 18^th 05.  A Friday.  SWIFT and ECE are sponsoring.  A reception could be added and $500 from COMSOC and $500 from AP/MTT is suggested.

CTS06 is Feb 3, 06 and $500 for COMSOC has been requested.

WTS06 is April 27-29, 06.  The section gave $2000 for WTS05 (Including $1000 Section sponsorship, $500 COMSOC, and $500 AP/MTT).  Similar funding for 06 is requested.

It was noted that COMSOC would like to be more of a financial co-sponsor and get some of the surplus.  COMSOC National thinks they can promote the conference better.  There was some debate on the surplus—if there is one, why do we give so much money?  Answers were:  It promotes the Section, and offsets student charges.

Mike moved to provide the BTS/CTS funding as suggested and Lyle seconded suggesting that perhaps we could get some PACE $.  The motion was carried unanimously.

Lyle moved that we provide funding for WTS06 at $1000 for the Section sponsorship, $500 for COMSOC, and $500 for AP/MTT. Tom seconded and the motion was carried unanimously.  

   

d.  Next EXCOM Meeting (Bill Holbrook). August 11^th was selected.   It was agreed to move back to IHOP if feasible. Since it was very noisy at Coco’s and the back room was not private.  

V. Adjourn.  The meeting was adjourned by the Chair at 9:00 pm.

 

Recorded and submitted by;

 

Michael Sedlar, Secretary 2005

Please provide all corrections and/or comments to Mike as soon as possible  

 

Summary of Foothill Section Executive Committee Motions for 2005

Motion and Date	Moved	Seconded	Approved	Completed (check No. and Date, if applicable)	Comments
11/18/04:  Bill reported that based on the R6 training held at USC, if there is not content (for officer elections), then voting is not needed.  The EXCOM agreed that there was no contest and the existing 2004 officers could continue to serve in 2005.  Mike moved that the existing (officer) roster be accepted for 2005.	Mike	Tariq seconded	and the motion was carried.	11/18/04
11/18/04:  The SWIFT representatives submitted a proposal (handout) for a 4 hour student and professional workshop on Secure WIFI for a Friday or Saturday in January.  The EXCOM preferred a Saturday date so that working members can attend.  There would be no charge.  $500 was requested for materials.  A student laptop would be used.  There was some discussion and the motion was amended to allow admission to be free to IEEE members and $30 for non-members.	Art moved that the funds be provided	and Tom seconded.	The amended motion was approved unanimously.
January: Provide Tom Cylkowski with funds to travel to the IEEE-USA/PACE meeting in Tucson.	Agreed via e-mail	Agreed via e-mail	Agreed via e-mail
01/13/05:  Art moved that the section provide $250 to Tom Thon of Cal poly to support Boys Scout Merit Badge Day, purchasing of materials.	Art moved	Tom Cylkowski seconded the motion	and it was carried unanimously.		6/9:  Payout was $298 + $62.50.
01/13/05: The Cal Poly students requested funding for the “High Tech Connections” dinner meeting to be held Jan 21st.  Approx 100 students will attend along with Industry reps.  There is a $600 shortfall in funding right now.  Also funds are needed for a chapter project and possibly for a scholarship to a student based on activities.  Art moved that $750 be provided on a contingent basis with a report due later on how the funds were used (could possibly qualify as a PACE project).	Art moved	Chuck seconded the motion	and it passed unanimously.
01/13/05:  Future Cities Emergency funding is needed because the $1000 approved by LAC has not been received.  Volunteers are also needed as judges, etc.  Chuck requested $100 for trophies.	Chuck so moved	and Art seconded.	The motion was approved unanimously.		6/9:  Payout was $125.
04/14/05:  March 10 minutes to be accepted as presented.	Tom moved	Keith seconded	Passed unanimously	N/A
04/14/05:  LAC requested $200 from each Section to pay for mileage and food for people traveling to the LAC meetings from as far away as St. Barbara for 2005.	Art moved	Lyle seconded	The motion was approved unanimously.
04/14/05:  Don Mayer requested donations ($500 per Section) for a High School team to build an autonomous vehicle to enter in the government competition.  The High School is in the Central Section.  An IEEE Logo would appear on the vehicle.	Art so moved.	None	Because no one would second the motion, it was deferred.
04/14/05:  Tom also reported that they will be up to $150 short in covering travel and expenses for Dr. Steve Weinstein.  Art proposed that the section reserve up to $150 to cover these expenses.	Art moved	Lyle seconded	and the motion was carried unanimously.
04/14/05:  Lyle presented a proposal for the Section to sponsor a wine and cheese reception at the Annual ASEE/PSW Conference to be held at Cal Poly April 20-2, 2006.  $500 was requested.	Lyle moved that the money be allocated	and Tom seconded.	The motion was carried unanimously.
06/09/05: The April 14 minutes to be accepted with corrections.	Tom moved	Lyle seconded the motion.	The minutes were approved as corrected.	N/A
06/09/05:  Chuck Antoniak requested up to $500 to attend the APS meeting in Washington DC, July 4-9 just in case he did not get a travel award.	Chuck	N/A	The proposal was approved with minimal discussion.
06/09/05:  Provide the BTS05/CTS06 funding as suggested (BTS --$500 COMSOC and $500 from AP/MTT for a reception, CTS--$500 COMSOC) and Lyle seconded suggesting that perhaps we could get some PACE $.	Mike moved	Lyle Seconded	The motion was carried unanimously.
06/09/05:  Provide funding for WTS06 at $1000 for the Section sponsorship, $500 for COMSOC, and $500 for AP/MTT.	Lyle Moved	Tom Seconded	and the motion was carried unanimously.