ExCom Minutes for March 10, 2005

The following minutes capture the highlights of the Foothill Section Executive Committee (EXCOM) Meeting held at the International House of Pancakes Restaurant (IHOP) in Upland, CA on March 10th, 2005.

I. Call to Order

The meeting was called to order by the Chair, Bill Holbrook at 6:58 pm.

a. Quorum review a quorum was present.

The following officers and guests attended the meeting; Tom Cylkowski, Mike Sedlar, Bill Holbrook, Keith Reno, Art Sutton, Chuck Antoniak, and Steve Powell.

b. Approval of minutes (Section Secretary). Mike presented the 13 January minutes. The minutes were approved as presented. Mike suggested that he add a table to the minutes to track all the motions that were made and how/when they were completed [see the table at the end of these minutes for a first draft].

c. Approval of agenda - any new items or changes? It was suggested by Tom and Mike that we look into a change of venue for the EXCOM meetings. Art took the action to look into the cost and availability of Kellogg West.

II. Section, Chapter, and Committee Reports

a. Treasurer’s report (Art Sutton). Art passed around a copy of the 2004 L50 report for review. The Section gained approx. $k\7k from 2003 to 2004.

b. Membership Committee Report (Chuck Antoniak) Chuck reported that the Section had 1238 members on 12/31/04 and as of 1/31/05 has 1277 members. A gain of 39 members.

c. Education Committee Report (Jea Park) Jae was absent, so there was no report.

d. Student Activities (Lyle McCurdy) Lyle was absent (at a church meeting), so there was no report.

IECES (Keith Reno) Keith reported that the IECES dinner on February 23^rd was very successful. There were approx 80 people and 4 IEEE members. The topic was Maglev and the speaker was Albert Perdon.

Student-chapter Reports or Requests

Cal Poly Student Branch (Jaime Cusicanqui) Jamie was absent. Art reported that the student/industry dinner went well. Nine company representatives attended and the bills were all paid. SPAC plans are pending.

Cal Poly ComSoc Chapter—Swift. No report

DeVry (Diego Pena). No report.

Other? --UCR, Harvey Mudd, Cal Poly Circuits and Systems. No report.

PACE (Chuck Antoniak)

Mathcounts 2005 (Art Sutton) Art reported that the event went very well. They had a large room at the CPP Student Union. They bought lunch. The room was paid for.

Future Cities (Jan 29) Bill served as a team mentor and Chuck and Art served as judges. The winning team at the LA competition went on this year to win the Nationals!! There were only 5 schools in the LA competition this year. Next year we need to advertise it more and get mentors to push the schools to enter.

Cal Poly Merit Badge Day Report (Team). Mike and Bill ran the Electricity Merit Badge, while Art ran the Radio Merit Badge. David Korsch who is a student helped Mike and Bill quite a bit (we could use more such students in the future). Lesson learned is that we need to have something for each Merit Badge that the kids can build and take home (we got this feedback from the kids).

Congressional Representative Visits. Art and Lyle (?) visited Congressman David Dreir’s office.

h. GOLD Activities report—anyone? There was nothing to report. Maybe we have too many "silvers" and not enough "golds" in our ranks?

i. AP/MTT Chapter Report (Chuck Antoniak) The chapter is supporting COM Soc because BB and Wireless are related to AP and MTT. Steve suggested that Chuck could help Com Soc by getting the WTS2005 announcement out to all the APP/MTT chapters. Chuck agreed to work on this.

j. Circuits & Systems/Electronic Devices Chapter Report (Tariq Qayyum) Tariq was absent so there was no report.

Communications Society Chapter Report: CTS (Tom Cylkowski) Tom reported that CTS2005 had 3 speakers; from Cal Poly, Disney, and BMC. John Hadid of Disney had an interesting presentation on their huge WAN and how it exceeded even Cisco’s network size limits.

ComSoc: Home Wireless Workshop (March 5^th). The workshop was very successful with a presentation and lots of hands on. The chapter hopes to hold more such sessions perhaps with a more polished presentation portion.

ComSoc: WTS 2005 (28-30 April). Planning continues. Tom/Steve provided a detailed handout with schedule and descriptions. The Friday morning Exec presentations will be video streamed to Mexico and South America! The Friday night reception at the Disney Grand Californian will include a banquet hall for 400 and Telecom speakers from Disney. The Governor has also been invited. 115 papers were submitted and about 60 were accepted. There will be 4 tracks with 4 sessions per track. There is one free registration for every $2500 donated. The Section $1000 donation will give us one free seat at the Disney dinner. We agreed that Tom could use this seat. We need to get as many Section Officers as possible to attend the Thursday night reception (approx 6pm at Kellogg West.)

Chairman’s Report (Bill Holbrook). Region 6 Meeting was January 28-29 at Redondo Beach (WESCON Issues) Bill attended. The next WESCON is in April in Santa Clara. There is a tentative plan for another WESCON in August in Long Beach. The LAC met after the R6 meeting and discussed ECI. All Sections are required to return the money that they received from ECI for the last WESCON. This will be used to pay off the ECI debtors. Since our Section never received the money, we do not owe any back. The Spring So Area Meeting will be at Cal State Long Beach on 23 April—Art and Bill will attend.

Section Webmaster Report (Bill Holbrook) Bill reported that he updated some web pages including WTS05 and student branch links.

III. Old Business (if not covered during Section and Committee Reports)

Report on January 15^th LAC Meeting and Election of Officers—USC. Walt Whipple was elected as LAC Chair.

IV. New Business (If not covered during Section and Committee Reports)

Section Congress—14-17 October 2005 at Tampa Fla Reminder that someone should go. The section will pay ½.

IEEE-USA/PACE Meeting in Tucson: Funding for Tom Cylkowski. The funding was approved by the officers via e-mail. Tom will submit an expense report. R6 pays the $300 registration fee.

VINNY Award (Jae Park) Jae was absent so there was no report.

ComSoc (Tom Cylkowski/Steve Powell) See items above.

Mathcounts 2005 Region 6 PACE Funding (Chuck Antoniak/Art Sutton). Nothing new to report.

Discussion about topics for future Section meeting presentations. See January minutes for previous ideas.

Next EXCOM Meeting (Bill Holbrook) April 14th was selected. A change of venue will be investigated.

Other: Tom reported that there is a drive for old musical instruments ant Diamond Ranch High School and any donations would be appreciated. They trade the old instruments for new ones.

V. Adjourn. The meeting was adjourned by the Chair at 9:01 pm.

Recorded and submitted by;

Michael Sedlar, Secretary 2004

Please provide all corrections and/or comments to Mike as soon as possible

Summary of Foothill Section Executive Committee Motions for 2005

Motion and Date	Moved	Seconded	Approved	Completed (check No. and Date, if applicable)	Comments
11/18/04: Bill reported that based on the R6 training held at USC, if there is not content (for officer elections), then voting is not needed. The EXCOM agreed that there was no contest and the existing 2004 officers could continue to serve in 2005. Mike moved that the existing (officer) roster be accepted for 2005.	Mike	Tariq seconded	and the motion was carried.	11/18/04
11/18/04: The SWIFT representatives submitted a proposal (handout) for a 4 hour student and professional workshop on Secure WIFI for a Friday or Saturday in January. The EXCOM preferred a Saturday date so that working members can attend. There would be no charge. $500 was requested for materials. A student laptop would be used. There was some discussion and the motion was amended to allow admission to be free to IEEE members and $30 for non-members.	Art moved that the funds be provided	and Tom seconded.	The amended motion was approved unanimously.
January: Provide Tom Cylkowski with funds to travel to the IEEE-USA/PACE meeting in Tucson.	Agreed via e-mail	Agreed via e-mail	Agreed via e-mail
01/13/05: Art moved that the section provide $250 to Tom Thon of Cal poly to support Boys Scout Merit Badge Day, purchasing of materials.	Art moved	Tom Cylkowski seconded the motion	and it was carried unanimously.
01/13/05: The Cal Poly students requested funding for the "High Tech Connections" dinner meeting to be held Jan 21^st. Approx 100 students will attend along with Industry reps. There is a $600 shortfall in funding right now. Also funds are needed for a chapter project and possibly for a scholarship to a student based on activities. Art moved that $750 be provided on a contingent basis with a report due later on how the funds were used (could possibly qualify as a PACE project).	Art moved	Chuck seconded the motion	and it passed unanimously.
01/13/05: Future Cities Emergency funding is needed because the $1000 approved by LAC has not been received. Volunteers are also needed as judges, etc. Chuck requested $100 for trophies.	Chuck so moved	and Art seconded.	The motion was approved unanimously.

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