May 2004 EXCOM Minutes

The following minutes capture the highlights of the Foothill Section Executive Committee (EXCOM) Meeting held at the International House of Pancakes Restaurant (IHOP) in Upland, CA on May 6th, 2004.

a. Quorum review A quorum was present. The following officers and guests attended the meeting; Mike Sedlar, Keith Reno, Charles Antoniak, Bill Holbrook, Jea Park, Tom Cylkowski, Steve Powell, and Lyle McCurdy.

b. Approval of minutes (Section Secretary). Mike presented the February 12th minutes. It was noted that the event did have a surplus. A motion to accept the minutes as modified was approved.

c. Approval of agenda - any new items or changes? There were no additions to the agenda.

a. Treasurer's report (Art Sutton). Art was on vacation and could not attend the meeting. Mike reported that the Section rebate was posted on April 1. This includes a 10% bonus for getting all reports in on schedule. There was some discussion about the funding for WTS2004. ComSoc/Swift provided $1500 from the national office deposited in the section Concentration Banking Account. The committee requested $1000 for the conference and $500 for AP/MTT sponsorship of the Welcome reception. Chuck moved that the section provide this funding. Lyle seconded the motion and it was approved unanimously.

Chuck reported that LAC will support the Future Cities competition with $500. Each section will be asked to provide $100 of this funding. Chuck moved that the section provide $100 to the LAC for the next Future Cities competition. Lyle seconded and the motion was carried.

Bill reported that Art has requested the second $250 payment from PACE for the MATHCOUNTS competition.

· Circuits & Systems/Electronic Devices Student Chapter report (TariqQayyum). ALC is now willing to move this chapter to the Foothill section. We need to find out what it takes.

We discussed the high cost of parking at Cal Poly as a problem (($4.50). DeVry campus may be an option for meetings. SWIFT holds meeting 12-1 on Tuesdays regularly during the school year.

Month	Event/Comments
May 2004	WTS2004
June 2004	Maybe Solar Power for the home Bill to investigate with Company he worked with in the past.
July 2004	Dark
August 2004	Dark
September 2004	Biotech at Jolly Roger near WESCON?
October 2004	Nanotechnology—Bill to arrange?
November 2004	BB Telecon Seminar
December 2004	?
January 2005	?
February 2005	?
March 2005	?
April 2005	?

Bill went to the officers training and learned a lot about procedures. He also got a CD for Region and LAC training. Free $1M liability insurance is available to sections or chapter for events—just need to apply. There is now an approved IEEE voting process; all members need e-mail address and they use a Section Virtual Community for voting. Bill passed out reports of chapter membership for our section; IEEE says if you need >40 names to create a chapter and if more than 100 are registered for a specialty you must create a chapter. We have more than 120 section members registered for the Computer society. New organization allows us to have one student member with voting rights at EXCOM.

The committee encouraged Section officers to attend the conference; especially the Welcome on Thursday evening and the dinner at the Nixon Library on Friday. Bill, Jae, and Lyle agreed to Thursday and Bill, Chuck, and Lyle agreed to Friday.

This is the same day as WTS2004. We should have section representation. There will be section presentations in the morning, student paper contest at 1:00 pm, a micro mouse competition at 2:30 pm, awards at 4:15pm.

f. Next EXCom Meetings—Per IHOP: We should schedule all in advance to assure availability (Bill Holbrook). Bill will make reservations once we agree on dates.