ExCom Minutes for

The following minutes capture the highlights of the Foothill Section Executive Committee (EXCOM) Meeting held at the IHOP Restaurant in Upland, CA on 16 May, 2006.

I. Administrative I

Call to order, Quorum review, Approval of minutes and Agenda

The meeting was called to order by the Chair, Bill Holbrook at 6:51 pm.

A quorum was present including: Dave Perry, Mike Sedlar, Bill Holbrook, Keith Reno, Carol Daniell, Tom Cylkowski, Lyle McCurdy, Maylind Simixhi (Cal Poly Eng Council), Manuel Carrasco (Cal Poly Student Chapter Chair), and Art Sutton.

Mike Sedlar presented the 21 March 2006 minutes. Lyle moved to accept them and Art seconded. The minutes were approved as written.

II. Section Business Meeting (Topics Listed in Suggested Order of Priority)

a. Boy Scout Day 2007 Discussions and planning

Administrative Considerations

o Selection and reservation of meeting location

o Volunteer Counselors

o Implementation of a selection/signup process for candidate students

o Cost to students

o Cost to IEEE: lab supplies, mailings, promotional materials. Meals, facility rentals/fees….

The event will be held on the first Saturday in February—2/3/2007. Four labs with two sessions each is preferred. Cal Poly is a possibility but parking costs need to be considered. We should enlist the help of the IEEE students at Cal Poly. Cal Poly requires a proof of insurance and this is available both from the IEEE and the BSA. The website "emeritbadge" has a lot more information on the IEEE sanctioned merit badges.

We agreed that it was [probably best to setup a side meeting or special EXCOM session just for planning this event. BSA applications are needed and merit badge counselor applications as well. We also need to decide if Troops are by invitation only or should we provide signups via webpage or?? We will need supplies and equipment. It is desirable that each Scout gets to take something h0me from each merit badge session.

b. LAC reorganization (Art Sutton)

Presentation of new approach

Any financial liability for previous debt?

Art reported that the LAC is out of funds due to the WESCON/EC reorganization. The Foothill Section has no financial liability at this point. The next LAC meeting is delayed to June 10^th. Council level Chapters still may exist especially if there are insufficient members in each section. Dave Perry volunteered to edit the LA Area newsletter

c. Brainstorming for Section Meeting events for the remainder of 2006

Suggestions;;

o Re-establishing co-meetings with chapters and student branches—

o Engineering in Egypt (Dave Perry has a contact)—Decided to pass on this—Sophia not interested anymore

o Engineering in Iraq (Art Sutton has a contact)—

o Presentation of topics relevant to our own backgrounds

§ Anti-Aircraft Missile Countermeasures—Bill in the Fall?

o Other (please be thinking of possibilities)—Maybe Teaching Retired Engineers to Teach Math—Art has a contact

Tom has a guy who can pitch professional writing and communications skills—could be a PACE educational workshop.

Next BTS will be one day at Kellogg West, CPP.

BTS/WTS/CTS will require funding again. There was discussion of the Section sharing in the "surplus" this time. Maybe we should just provide "seed" money for next year.

d. Chapter and Student Branch business items followed by Committee business items

There are new Cal Poly officers—the "old" chapter officers are graduating. A membership drive is ongoing.

Art provided a Treasurer’s report summing up year to date. Expenses have been about $6k.

Orange County Section is offering an SBIR Workshop with a limit of 32 people.

UCR Engineering end of the year Banquet and Ball is Friday June 2^nd. All are invited. Tickets are $15/person.

Cal Poly’s end of the year Banquet is at the Pomona Valley Mining Company Thursday May 25. $10/person.

Tom recommended that we consider using Budget teleconferencing for emeetings.

III. Administrative II

The next EXCOM meeting (short) was selected for June 13^th with the Merit Badge day to be the only topic of discussion.

The meeting was adjourned by the Chair at 8:58pm.

Recorded and submitted by;

Michael Sedlar, Secretary 2006

Please provide all corrections and/or comments to Mike as soon as possible

Summary of OPEN Foothill Section Executive Committee Motions for

2006

Motion and Date	Moved	Seconded	Approved	Completed (check No. and Date, if applicable)	Comments
02/07/06 The Section to pay for Keith and Carol’s dinners as our official representatives at the ICES banquet.	Chuck moved and	Tom seconded	and the motion was carried unanimously.
02/07/06 SWIFT (Michael Wong) sent a request for $250 to fund a Networking Workshop to be held at Cal Poly on Sat 2/18 (see paper provided).	Art moved and	Mike seconded a motion to provide the funds,	and the motion was carried unanimously.
02/07/06 PACE Meeting 3-5 March in St Louis. Bill is going and will get re-imbursed, but he needs some seed money; Air fare at $242, Hotel at $254 and Conference Fees at $350 for a total of about $846.	Art Moved to advance the money to Bill with the understanding that IEE/PACE will re-imburse most of it.	and Tom seconded	The motion was carried unanimously.
02/07/06 Netmeeting for future Section meetings. Tom agreed to look into the costs involved.

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