The following minutes capture the highlights of the Foothill Section Executive Committee (EXCOM) Meeting held at the International House of Pancakes Restaurant (IHOP) in Upland, CA on November 13th, 2003.

I.  Call to Order

The meeting was called to order by the Vice Chair, Bill Holbrook at 7:12 pm. 

a. Quorum review    Lyle McCurdy

A quorum was present.  The following officers and guests attended the meeting;  Mike Sedlar, Charles Antoniak, Bill Holbrook, Jay Park, Massoud Moussani, Steve Powell, Ken Chow,  Tom Cylkowski , Art Sutton, and Lyle McCurdy.

b. Approval of minutes Mike Sedlar

Mike presented the October 9th minutes.  It was moved (Tom Cylkowski) and seconded (Charles Antoniak) to accept the minutes as written, and the motion was approved. 

c. Approval of agenda - any new items or changes?   Bill Holbrook

Art Sutton could not stay long, and proposed additions to the agenda.  See New business, other.

II. Section and committee Reports

Skipped to save time for new Communications Chapter activities

III. Old Business

a.       Update on new-officer ballot/selection/nominations Bill, Keith, all

(proposed new officer slate—Chair: Holbrook, VC: Qayyum, Secy: Sedlar: Treas: Sutton)

Bill Holbrook reported that the ballot was on the website with cutoff date for voting of Dec 10.  We will also have a separate ballot section for the Comm Society.  Mike reported that he sent out e-mail invitations to vote and for the Nov 18^th meeting.

b.       Update on Nov. 18 Section Meeting, Jay Park

Jay reported that the meeting is scheduled for Tuesday Nov. 18^th.  A screen and projector will be needed.  The speaker will have a PC with Power Point.  The topic is autos/air quality.  Jay provided a meeting notice/handout.  There was some discussion about subsidizing students for the dinner.  Chuck moved that we pay ½, and Mike seconded.  The motion was carried.

c.       Update on Nov 21 Broadband Telecomm Seminar (BTS 2004) at CPP, request for $, Steve Powell

Steve provided an announcement/handout.  The meeting is at Cal Poly on Friday 11/21 from 9-Noon and lunch from Noon to 1pm.  Two speakers have agreed to talk and there may be another from Charter Communications.  Steve requested $1000 for a seminar for next year.  There was discussion about possibly getting this money from PACE.  Jay moved that we provide the money and Tom seconded.  The motion was approved.  Chuck and Bill will also apply for $500 from PACE.  If granted this will reduce the amount that the section provides.  Steve would like to do an even bigger event in 2004 (to become the “Fall event”).

d.       Update on WTS 2004 (May 14-15, 2004 at Cal Poly & Call for Papers)  Steve Powell

Steve reported that this conference may become the “Spring event” for the Comm Society.  He also reported that 5-6 papers have been received and arrangements have been made with Kellogg West and the Nixon Library.  A sponsor is need for Student Awards at the conference (1-graduate and 1-undergraduate).  There was some discussion about the need to subsidize students ($125 is more than they can afford?).  We discussed the possibility of getting CEU certification but decided it was probably too difficult.

e.       Motion that we table our previous decision for a rebate to 1st 50 students to help defray membership costs.

The motion was passed at the October meeting and Mike questioned how long we would table it.  There was a lot of discussion.  Steve pointed out that he was getting the Comm Society to help pay for students to upgrade to Society membership.  It was brought up that we have to offer this to all schools and not just Cal Poly.  We discussed using the SAMIEEE database to determine who the first 50 students are.  It was also suggested that we could give the money to the school chapters and let them decide how to dole it out.  We finally agreed that we would give $250 to each of the four chapters with a letter describing that the money was to be used to subsidize student memberships.  Sedlar has the action for the letters and Sutton for the checks.

V. New Business

a.       Update on proposed LAC Bylaws and Governance Changes Lyle, Art

Lyle provided draft LAC bylaws for us to review.  They want each section to now provide two representatives at every meeting.  Bill reported that he attended the R6 meeting at Cal State Northridge and Evelyn Hart told the group that we were all supposed to submit new section bylaws for approval by now.  There is a R6 template coming out.  The bylaws can be very simple by referencing an operating procedure which does not need to be approved by the Region.

b.       Harvey Mudd Presentation

Chuck reported that there will be a presentation at the Mudd Galileo Hall on Wed 11/19.  Paul Jacobs, VP of Qualcomm will discuss Windows 3G at 7pm.  Should be a good program.

c.       Next Section EXCOM Meeting  Lyle

The next EXCOM meetings are planned for 12/11.

d.       Other…..

1.       Boy Scout Day in 1^st Saturday in February at Cal Poly.  Will need more help this year because there will be 3 electronics related merit badges:  Electronics, Electricity, and Radio.

2.       MathCounts is the last Saturday in February at Cal Poly

3.       Miles Lowesch (?) has booked Mitch Kapor to speak for ACM and needs money for the speaker.  The group discussed this and agreed that we need more information from Art before we can provide any money.

4.       Sam Kelly of Cal Poly needs $100 to help support the Cal Poly re4search boat.  We can also take another trip for members.  Chuck moved that we provide the $100, Jay seconded, and the motion was carried.

5.       Art also requested $300 for MathCounts mailings.  We discussed this.  We have applied for PACE funding for MathCounts, but it has not been provided yet (is it after the fact?).  The group agreed that before we will provide the $300 we need more info on this expenditure and a complete budget for MathCounts.

6.       Jay suggested that we provide PSPICE or MATLAB classes for our members (especially helpful to student who may be suing these tools for school).  We will look into classes at Rockwell-Collins.

V. Adjourn

The meeting was adjourned by the Chair at 8:50 pm.