ExCom Minutes for November 10, 2005

The following minutes capture the highlights of the Foothill Section Executive Committee (EXCOM) Meeting held at the IHOP Restaurant in Upland, CA on 10 November, 2005.

I. Call to Order

The meeting was called to order by the Chair, Bill Holbrook at 7:03 pm.

a. Quorum review A quorum was present.

The following officers and guests attended the meeting; Mike Sedlar, Bill Holbrook, Keith Reno, Carol….., Chuck Antoniak, Tom Cylkowski, Art Sutton, and Dr. Progri (Cal Poly).

b. Approval of minutes (Section Secretary). Mike presented the 8 September minutes. And they were approved “as read”.

c. Approval of agenda - any new items or changes? No new items were suggested.

II. Section, Chapter, and Committee Reports

a. Treasurer’s report (Art Sutton). Art provided a handout summarizing Section income and expenses for 2005. There were two errors pointed out in the handout: WTS06 should be $2000, not $3000 and 3-D should be $200, not $400.

b. Membership Committee Report (Chuck Antoniak). Chuck reported that membership is about 1200 vs. 1107 at this time last year. He provided IEEE Bookmarks. Chuck also reported that he has achieved Life Member status!

c. Education Committee Report (Jea Park) Jae was absent, so there was no report

d. Student Activities (Lyle McCurdy). Lyle was absent, so there was no report.

e. IECES (Keith Reno). Keith reported that William Patzert will be the speaker from JPL at the Engineers Week banquet at the University of Redlands.

f. Student-chapter Reports or Requests

· Cal Poly Student Branch—no report

· Cal Poly ComSoc Chapter—Swift—no report.

· DeVry No report.

· UCR—No report.

· Harvey Mudd. No reports.

· Cal Poly Circuits and Systems. No reports.

· Student Paper Contests (Dr. Ilir Progri). Dr. Progri is the Region 6 So Area Student Activities Chair. He proposed a Student Paper Contents with $1000 in prize money split $500/$300/$200. R6 So Area submissions would be March 15^th for an April Contest. Our local contents would have to be earlier—Jan or Feb? Art suggested that if there was no money available from R6-So Area, then we could support the contents. He suggested checking with Erimita. Should we broadcast a notice to our students? Tom suggested that perhaps awards of $150/$100/$50 would be more reasonable. Also maybe other Sections in the LAC could chip in?

g. PACE (Chuck Antoniak). Chuck reported that MPAC Career/Family Day was held 24 Sept. at Descanso Gardens. There were some great speakers. A connection was made to a possible speaker on solar power applications.

h. LAC Liaison Report (Art Sutton, Lyle McCurdy). Art reported that funds were absconded in San Francisco and as a result all kinds of rules are being strictly enforced by IEEE National.

i. AP/MTT Chapter Report (Chuck Antoniak). Chuck reported that Jim Wyler conducted the Metro talks at Cal Tech. Chuck will file an L31 report for the joint meeting.

j. Circuits & Systems/Electronic Devices Chapter Report (Tariq Qayyum) Tariq was absent so there was no report.

k. Communications Society Chapter Report (WTS05 report--Tom Cylkowski). Tom reported that COMSOC National will now participate in the sponsorship of WTS. A handout was provided for BTS05, which will be held Nov 18^th at the Cal Poly Bronco center, 9am-12noon. Presentations include COMCVAST (VOIP), AVAYA (VOIP), and Edison (BB Over Power Lines). CTS06 will be in February.

l. Chairman’s Report (Bill Holbrook).

Report on Oct 01, R6 Southern Area Meeting at UCR—Foothill Attendees were C. Antoniak, B. Holbrook, T. Cylkowski, and I. Progri. Walt Whipple is aware of all the new rules and bylaws. He was the instructor at the So Area Meeting. The meeting was shorter than usual due to Student and Section sessions combined. Walt will also officer training for $50/person.

Reimbursement Request—Student Advance Funding for 3-D Workshop. Bill wrote a $200 check for 4 students to attend the 3 D workshop. Art moved and Chuck seconded a motion to reimburse Bill. The motion was carried unanimously.

m. Section Webmaster Report (Bill Holbrook). No report.

III. Old Business (if not covered during Section and Committee Reports)

a. Sections Congress Report. Dave Perry went as our representative. There was little feedback. Dave will be coming back to Pomona for approx 1 year.

b. Update on Nanoworld conference student participation funding. $600 was spent on 6 students. The group agreed that no written reports will be required from the students. Verbal reports will suffice.

IV. New Business (If not covered during Section and Committee Reports)

a. Officer Selections/Elections for 2006. The board approved to renew the 2005 slate of officers with the following exceptions: -Tom Cylkowski to serve as Vice Chair, and Jae Park to be contacted to see if he can continue to support Education Activities.

b. Set a date for a 2006 Strategic Planning meeting

- Financial Planning

- Event Planning

The board agreed to try and hold a planning meeting on Saturday Jan 21^st at DeVry.

Art proposed to setup a section meeting in January on the topic of Iraq.

c. Next EXCOM meeting date; Saturday Jan 21 at DeVry.

V. Adjourn. The meeting was adjourned by the Chair at 9:34 pm.

Recorded and submitted by;

Michael Sedlar, Secretary 2005

Please provide all corrections and/or comments to Mike as soon as possible

Summary of Foothill Section Executive Committee Motions for 2005

Motion and Date	Moved	Seconded	Approved	Completed (check No. and Date, if applicable)	Comments
11/18/04: Bill reported that based on the R6 training held at USC, if there is not content (for officer elections), then voting is not needed. The EXCOM agreed that there was no contest and the existing 2004 officers could continue to serve in 2005. Mike moved that the existing (officer) roster be accepted for 2005.	Mike	Tariq seconded	and the motion was carried.	11/18/04
11/18/04: The SWIFT representatives submitted a proposal (handout) for a 4 hour student and professional workshop on Secure WIFI for a Friday or Saturday in January. The EXCOM preferred a Saturday date so that working members can attend. There would be no charge. $500 was requested for materials. A student laptop would be used. There was some discussion and the motion was amended to allow admission to be free to IEEE members and $30 for non-members.	Art moved that the funds be provided	and Tom seconded.	The amended motion was approved unanimously.
January: Provide Tom Cylkowski with funds to travel to the IEEE-USA/PACE meeting in Tucson.	Agreed via e-mail	Agreed via e-mail	Agreed via e-mail
01/13/05: Art moved that the section provide $250 to Tom Thon of Cal poly to support Boys Scout Merit Badge Day, purchasing of materials.	Art moved	Tom Cylkowski seconded the motion	and it was carried unanimously.	Closed	6/9: Payout was $298 + $62.50.
01/13/05: The Cal Poly students requested funding for the “High Tech Connections” dinner meeting to be held Jan 21^st. Approx 100 students will attend along with Industry reps. There is a $600 shortfall in funding right now. Also funds are needed for a chapter project and possibly for a scholarship to a student based on activities. Art moved that $750 be provided on a contingent basis with a report due later on how the funds were used (could possibly qualify as a PACE project).	Art moved	Chuck seconded the motion	and it passed unanimously.
01/13/05: Future Cities Emergency funding is needed because the $1000 approved by LAC has not been received. Volunteers are also needed as judges, etc. Chuck requested $100 for trophies.	Chuck so moved	and Art seconded.	The motion was approved unanimously.		6/9: Payout was $125.
04/14/05: March 10 minutes to be accepted as presented.	Tom moved	Keith seconded	Passed unanimously	Closed.
04/14/05: LAC requested $200 from each Section to pay for mileage and food for people traveling to the LAC meetings from as far away as St. Barbara for 2005.	Art moved	Lyle seconded	The motion was approved unanimously.
04/14/05: Don Mayer requested donations ($500 per Section) for a High School team to build an autonomous vehicle to enter in the government competition. The High School is in the Central Section. An IEEE Logo would appear on the vehicle.	Art so moved.	None	Because no one would second the motion, it was deferred.
04/14/05: Tom also reported that they will be up to $150 short in covering travel and expenses for Dr. Steve Weinstein. Art proposed that the section reserve up to $150 to cover these expenses.	Art moved	Lyle seconded	and the motion was carried unanimously.
04/14/05: Lyle presented a proposal for the Section to sponsor a wine and cheese reception at the Annual ASEE/PSW Conference to be held at Cal Poly April 20-2, 2006. $500 was requested.	Lyle moved that the money be allocated	and Tom seconded.	The motion was carried unanimously.
06/09/05: The April 14 minutes to be accepted with corrections.	Tom moved	Lyle seconded the motion.	The minutes were approved as corrected.	Closed.
06/09/05: Chuck Antoniak requested up to $500 to attend the APS meeting in Washington DC, July 4-9 just in case he did not get a travel award.	Chuck	N/A	The proposal was approved with minimal discussion.	08/11/05: Chuck has a commitment for a travel award and so will most likely not need section funding.
06/09/05: Provide the BTS05/CTS06 funding as suggested (BTS --$500 COMSOC and $500 from AP/MTT for a reception, CTS--$500 COMSOC) and Lyle seconded suggesting that perhaps we could get some PACE $.	Mike moved	Lyle Seconded	The motion was carried unanimously.
06/09/05: Provide funding for WTS06 at $1000 for the Section sponsorship, $500 for COMSOC, and $500 for AP/MTT.	Lyle Moved	Tom Seconded	and the motion was carried unanimously.
08/11/05: The June 9^th minutes to be accepted as amended.	N/A	N/A	Approved as amended.	Closed.
08/11/05: Mike took the action to determine if Jea Park was still registered in the section.	N/A	N/A	N/A	Closed.	Mike determined that Jae is still registered with the Foothill section.
08/11/05: The students requested up to $1000 to cover the food expenses for the October Southern Area Meeting.	Mike so moved,	Lyle seconded,	and the motion was carried unanimously.
08/11/05: Javed agreed to send the section a plan/report for meeting organization of the Southern Area Conference.	N/A	N/A		Provided verbally on 9/8. Closed.
08/11/05: Chuck needs the L31 report of the April WTS to report to AP/MTT. Mike Sedlar to provide the report.	N/A	N/A			9/8 Tom C accepted the action to file the report.
08/11/05: Jim Wyler of the San Gabriel Valley chapter has requested $100 from our chapter to help support a joint AP/MTT meeting at Cal Tech.	Chuck so moved,	Lyle seconded,	and the motion was carried unanimously.
08/11/05: The LAC is asking each section to sponsor 3 seats per school at $100 per seat. Since we have four schools, that would come to 12 students for $1200. The EXCOM was reluctant to commit this money without being fair to all the sponsored schools. Lyle agreed to draft a letter to the branches asking if they had students that would go to the conference.	N/A	N/A		Closed.	See motion on 9/8.
08/11/05: LAC is asking each section to provide $150 for student paper awards at AutoTestCon.	Lyle so moved,	Mike seconded,	and the motion was carried unanimously.
09/08/05 Meeting minutes accepted as read.	N/A	N/A	Carried unanimously	Closed.
09/08/05 There was a discussion about offering Walt Whipple the opportunity to attend the Sections Congress, 14-`17 October in Tampa as our representative.	Art so moved,	Mike seconded,	and the motion was carried unanimously.		Art agreed to talk to Walt about this at the LAC on Saturday 10 Sept.
09/08/05 There was also a discussion about providing $1200 to fund up to 12 students to attend the conference.	Art moved to authorize the fund,	Tom seconded,	and the motion was approved by a majority.		Mike agreed to let Lyle know that the letter was approved for distribution.
11/10/05 Reimbursement Request—Student Advance Funding for 3-D Workshop. Bill wrote a $200 check for 4 students to attend the 3 D workshop.	Art moved and a motion to reimburse Bill.	Chuck seconded	The motion was carried unanimously.

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