ExCom Minutes for September 6, 2005

The following minutes capture the highlights of the Foothill Section Executive Committee (EXCOM) Meeting held at the IHOP Restaurant in Upland, CA on 6 September, 2005.

 

I.  Call to Order

The meeting was called to order by the Chair, Bill Holbrook at 6:55 pm.

 

a. Quorum review    A quorum was present. 

The following officers and guests attended the meeting; Mike Sedlar, Bill Holbrook, Keith Reno, Chuck Antoniak, Tom Cylkowski, Art Sutton, Henry Chen, Abrahim (?), and Jeff (UCR?).

 

b. Approval of minutes (Section Secretary). Mike presented the 11 August minutes, Rev A.  Mike noted that he did check on Jea Park’s membership status and he is still registered with the Foothill Section.  He also noted that the L31 report that Chuck had requested for the April WTS was not yet submitted.  Tom Cylkowski agreed to submit the report.  The minutes were approved as read.

 

c. Approval of agenda - any new items or changes?   No new items were suggested.

 

II. Section, Chapter, and Committee Reports

a. Treasurer’s report (Art Sutton).  Art reported that the rebate was received and our cash flow is within budget, including $3500 committed for COMSOC meetings.

 

b. Membership Committee Report (Chuck Antoniak).  Chuck reported that membership is about 1200 as of 6/30.  He provided a printed report on membership.  Chuck also handed out membership application packages.

 

c. Education Committee Report (Jea Park)  Jae was absent, so there was no report.  We discussed finding a new Education chair.  The goal of this job is to educate our members.

 

d. Student Activities (Lyle McCurdy).  Lyle was absent, so there was no report. 

 

e.  IECES (Keith Reno).  Keith reported that there was nothing new.  Planning for next years banquet is expected to begin on September 13^th.

 

f.  Student-chapter Reports or Requests

·         Cal Poly Student Branch—no report

·         Cal Poly ComSoc Chapter—Swift—no report.

·         DeVry  No report. 

·         UCR—Region 6 Fall So. Area Meeting—funding and preparation status.  The students reported that they plan to order from the school—catered with breakfast, lunch, and snacks for 60 people.  The total cost would be about $1000.  The committee agreed with this approach since it provides a “better image” than the traditional pizza.  ½ pizza and ½ sandwiches for lunch would cost about $500.

·         Harvey Mudd.  No reports.

·         Cal Poly Circuits and Systems.  No reports.

  

g.  PACE (Chuck Antoniak).  Chuck reported that MPAC Career/Family Day is planned for 24 Sept.

 

h. AP/MTT Chapter Report (Chuck Antoniak).  Chuck reported that there will be a Sept 20^th talk in Pasadena on “Modern Circulators and Isolators for Wireless and Automotive Applications”.  He provided a handout on the talk.

 

i.  Circuits & Systems/Electronic Devices Chapter Report (Tariq Qayyum)  Tariq was absent so there was no report.

 

j.  Communications Society Chapter Report (WTS05 report--Tom Cylkowski).  Tom reported that BBTS in November has 2 speakers planned (COMCAST and ??), and one more speaker is needed..

 

k.        LAC Representative Reports (Lyle McCurdy, Art Sutton).  Art reported that the next LAC meeting is Saturday 10 Sept.

 

l.         Chairman’s Report (Bill Holbrook).  Bill reported that OPCOM is planned for October.

 

m.     Section Webmaster Report (Bill Holbrook).  Bill reported that the webpage now has upcoming events listed like BBTS, CTS, etc.

 

III. Old Business (if not covered during Section and Committee Reports)

a.       Need Volunteer for Sections Congress—14-17 October, 2005 at Tampa, FL.  There was a discussion about offering Walt Whipple the opportunity to attend as our representative.  Art so moved, Mike seconded, and the motion was carried unanimously.  Art agreed to talk to Walt about this at the LAC on Saturday 10 Sept.

b.       The group reviewed Lyle’s proposed letter to the student branches regarding NANOWORLD.  The group agreed that it was ok for Lyle to send it out.  There was also a discussion about providing $1200 to fund up to 12 students to attend the conference.  Art moved to authorize the fund, Tom seconded, and the motion was approved by a majority.

 

IV. New Business   (If not covered during Section and Committee Reports)

a.  Region 6 Fall Southern Area Meeting:  Co-Host with UCR Student Branch.  October 1—see Student report above for details.

 

b.  Next EXCOM Meeting (Bill Holbrook). Oct 13^th or Nov 10^th will be the next meeting at the discretion of the Chair.

 

V. Adjourn.  The meeting was adjourned by the Chair at 8:27 pm.

 

Recorded and submitted by;

 

Michael Sedlar, Secretary 2005

Summary of Foothill Section Executive Committee Motions for 2005

Motion and Date	Moved	Seconded	Approved	Completed (check No. and Date, if applicable)	Comments
11/18/04:  Bill reported that based on the R6 training held at USC, if there is not content (for officer elections), then voting is not needed.  The EXCOM agreed that there was no contest and the existing 2004 officers could continue to serve in 2005.  Mike moved that the existing (officer) roster be accepted for 2005.	Mike	Tariq seconded	and the motion was carried.	11/18/04
11/18/04:  The SWIFT representatives submitted a proposal (handout) for a 4 hour student and professional workshop on Secure WIFI for a Friday or Saturday in January.  The EXCOM preferred a Saturday date so that working members can attend.  There would be no charge.  $500 was requested for materials.  A student laptop would be used.  There was some discussion and the motion was amended to allow admission to be free to IEEE members and $30 for non-members.	Art moved that the funds be provided	and Tom seconded.	The amended motion was approved unanimously.
January: Provide Tom Cylkowski with funds to travel to the IEEE-USA/PACE meeting in Tucson.	Agreed via e-mail	Agreed via e-mail	Agreed via e-mail
01/13/05:  Art moved that the section provide $250 to Tom Thon of Cal poly to support Boys Scout Merit Badge Day, purchasing of materials.	Art moved	Tom Cylkowski seconded the motion	and it was carried unanimously.	Closed	6/9:  Payout was $298 + $62.50.
01/13/05: The Cal Poly students requested funding for the “High Tech Connections” dinner meeting to be held Jan 21st.  Approx 100 students will attend along with Industry reps.  There is a $600 shortfall in funding right now.  Also funds are needed for a chapter project and possibly for a scholarship to a student based on activities.  Art moved that $750 be provided on a contingent basis with a report due later on how the funds were used (could possibly qualify as a PACE project).	Art moved	Chuck seconded the motion	and it passed unanimously.
01/13/05:  Future Cities Emergency funding is needed because the $1000 approved by LAC has not been received.  Volunteers are also needed as judges, etc.  Chuck requested $100 for trophies.	Chuck so moved	and Art seconded.	The motion was approved unanimously.		6/9:  Payout was $125.
04/14/05:  March 10 minutes to be accepted as presented.	Tom moved	Keith seconded	Passed unanimously	Closed.
04/14/05:  LAC requested $200 from each Section to pay for mileage and food for people traveling to the LAC meetings from as far away as St. Barbara for 2005.	Art moved	Lyle seconded	The motion was approved unanimously.
04/14/05:  Don Mayer requested donations ($500 per Section) for a High School team to build an autonomous vehicle to enter in the government competition.  The High School is in the Central Section.  An IEEE Logo would appear on the vehicle.	Art so moved.	None	Because no one would second the motion, it was deferred.
04/14/05:  Tom also reported that they will be up to $150 short in covering travel and expenses for Dr. Steve Weinstein.  Art proposed that the section reserve up to $150 to cover these expenses.	Art moved	Lyle seconded	and the motion was carried unanimously.
04/14/05:  Lyle presented a proposal for the Section to sponsor a wine and cheese reception at the Annual ASEE/PSW Conference to be held at Cal Poly April 20-2, 2006.  $500 was requested.	Lyle moved that the money be allocated	and Tom seconded.	The motion was carried unanimously.
06/09/05: The April 14 minutes to be accepted with corrections.	Tom moved	Lyle seconded the motion.	The minutes were approved as corrected.	Closed.
06/09/05:  Chuck Antoniak requested up to $500 to attend the APS meeting in Washington DC, July 4-9 just in case he did not get a travel award.	Chuck	N/A	The proposal was approved with minimal discussion.	08/11/05:  Chuck has a commitment for a travel award and so will most likely not need section funding.
06/09/05:  Provide the BTS05/CTS06 funding as suggested (BTS --$500 COMSOC and $500 from AP/MTT for a reception, CTS--$500 COMSOC) and Lyle seconded suggesting that perhaps we could get some PACE $.	Mike moved	Lyle Seconded	The motion was carried unanimously.
06/09/05:  Provide funding for WTS06 at $1000 for the Section sponsorship, $500 for COMSOC, and $500 for AP/MTT.	Lyle Moved	Tom Seconded	and the motion was carried unanimously.
08/11/05:  The June 9th minutes to be accepted as amended.	N/A	N/A	Approved as amended.	Closed.
08/11/05:  Mike took the action to determine if Jea Park was still registered in the section.	N/A	N/A	N/A	Closed.	Mike determined that Jae is still registered with the Foothill section.
08/11/05:  The students requested up to $1000 to cover the food expenses for the October Southern Area Meeting.	Mike so moved,	Lyle seconded,