About IEEE Nigeria Section

The IEEE's worldwide membership is geographically divided into ten Regions. These regions are further subdivided into Sections that serve as the centers of activity for professional engineers at the local level. Nigeria section belongs to Region 8 and is a very active section with outstanding student branches and members at different grades. A. Sections A Section is the basic operating organizational unit of IEEE constituted by a minimum of 50 members other than Students and established with the approval of RAB by petition of those who live/work in relatively close proximity to be served by activities that meet their needs and further the missions of IEEE. The Section shall have for its purpose the advancement of the theory and practice of IEEE designated fields and the maintenance of high professional standards among its members, with special attention to such aims within the territory of the Section, all in consonance with the IEEE Constitution, IEEE Bylaws, IEEE Policy Manual RAB Operations Manual and Region Bylaws. All Sections shall be exclusively those of the IEEE. Management of an IEEE Section shall be exclusively by IEEE members and not jointly with members of any other organization, society, or group. However, IEEE Sections may cooperate with other organizations in holding joint meetings and may invite members of such organizations and the public to their meetings. With the approval of the Regional Director(s), two or more Sections may join in mutual support of the following activities: joint publications; joint meetings, conferences or symposia; joint Society Chapter or Affinity Group meetings; student activities; and such related activities as may be approved from time to time by RAB. If in pursuing such joint activities it appears desirable to establish a formal aggregation of contiguous Sections, to be called a Council, and to be governed by Bylaws, this may be done under provisions herein. B. Section Territory The territory of the Section is approved by RAB, and may be enlarged, reduced or otherwise altered by RAB at any time, in accordance with the IEEE Bylaws. The territory of a Section shall be entirely within the territory of one region. A member of a Section shall be determined by the preferred mailing address, except where such member requests membership in a contiguous Section. C. Section Formation A petition for the formation of a Section shall be signed by not fewer than fifty (50) members of that Section other than Students, having a mailing address within the territorial limits proposed in the petition. The petition shall state the proposed name and territorial boundaries of the Section. The petition shall provide the name, address, and contact information of the organizer of the Section. The organizer shall be of a Member or of higher-grade status. The petition shall be presented to the Managing Director, Regional Activities for verification prior to submission to RAB. The Managing Director will confirm the validity of the petition, and concurrence of the surrounding Sections. Regional Director presents recommendation for approval of Section formation to RAB. Section Management 1. Section Bylaws shall provide for the management of the Section affairs by an Executive Committee consisting of the elected officers, and such other members as may be specified in the Section bylaws. 2. All Chapters and Affinity Groups in the Section shall have voting representation either individually or collectively on the Section Executive Committee, and the Subsection Chairs shall be ex-officio members with voting power. 3. Sections may have Student representation on the Executive Committee through appointment of one Student member and/or the Chair of the Section Student Activities Committee. 4. Section Bylaws shall provide a quorum for business meetings, which shall be conducted in accordance with Robert’s Rules of Order (latest version) as the standard parliamentary authority. The duties of the officers are described below. 5. Reasonable efforts should be made to notify all members of Section meetings. Methods of communication could be hard copy distributions, email distributions in keeping with IEEE email policies, and Section web site updates. Not less than once a year a hard copy mailing should be sent to the active Section membership including at least the following information: how to subscribe to the Section email list, the URL for the Sections’ web page, and how members may update their contact information in the IEEE master database. E. Section Bylaws There shall be Section Bylaws for the purpose of governing the operations and administration of the Section. Section Bylaws shall be prepared and presented for approval not more than six months following the date of formation Proposed Bylaws or changes thereto, and sufficient reasons therefore, shall be delivered or mailed to the Section Executive Committee members at least twenty days before the stipulated meeting of the Section Executive Committee at which the vote shall be taken. Two-thirds of all votes cast at that meeting shall be required to approve any new Bylaws, amendments or revocation. Such Bylaws shall be consistent with the IEEE Constitution, IEEE Bylaws, Policy and Procedures and this RAB Operations Manual. Section Bylaws shall name the Section and the territory of the Section in terms of a specific geographic area, as approved by RAB. Section Bylaws shall specify the election procedure for balloting, according to the provisions of this Operations Manual. (See Section 9. 4.H) Section Bylaws shall specify the fiscal year of the Section as the calendar year. Section Bylaws shall provide for the establishment of Subsections, Technical Chapters and Affinity Groups and for administrative and financial management of them after formation. A copy of the current Section Bylaws, and any amendments thereafter, shall be submitted to the Regional Director and the Regional Activities Department for review prior to forwarding to RAB for approval. 3. The suggested format and language for Section Bylaws is attached as Appendix I -Section Bylaw Guide. F. Section Officers Officers of the Section as defined in the Section Bylaws shall be at least a Chair, a Vice Chair, a Secretary, and a Treasurer. The Section may combine the offices of Secretary and Treasurer. With the exception of the Student Branch Representative, each member of the Section Committee shall be an IEEE member of Member, Senior Member or Fellow grade. Pending election of the first officers of the Section, the Regional Director shall appoint a Chair pro tem of the Section Committee, and the Chair pro tem may appoint a Secretary and Treasurer pro tem. The Section Chair shall serve as Chair for all meetings of the Section, the Section Committee and the Section ExCom where such ExCom exists. The Section Vice Chair shall assist the Chair in the coordination of all Section activities. At the request of the Section Chair or in the absence of the Section Chair, the Section Vice Chair shall chair meetings of the Section, Section Committee or Section ExCom. The duties of the Section Secretary shall include correspondence, the keeping of the minutes of the Committee meetings, mailing notices, and submission of meeting and officer reports to the Regional Activities Department at the end of each year and such other duties as are assigned to him/her by the Chair. The duties of the Section Treasurer shall include the development of a Section budget for approval by the Section, accounting of all Section funds, keeping financial records, and submitting the Financial Operations Report of the Section to the IEEE Staff Director, Financial Services. All officers shall be elected annually as provided in the Section Bylaws. The term of office for all officers shall normally be one year, but may continue until a successor has been duly elected and takes office. The term of office will date from 1 January through 31 December. The consecutive period of service in any one office shall not exceed two years. An individual may be re- elected to a position previously held provided at least one year has passed since he or she held that office. Section Bylaws shall provide for the filling of vacancies. The names of the newly elected/appointed officers of the Section shall be reported by the Section Chair to IEEE Regional Activities Department within 20 days following election/appointment.

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