To aid members of Region 2 in proper conduct of business during meetings, following are some summary guidelines that adhere to Robert’s Rules of Order. These guidelines have been developed to assist in conducting a smooth, timely and efficient meeting. A matrix of some basic motions is attached.

• Address all remarks to the Chair
• If you wish to be recognized, raise your hand and get the attention of the R2 Parliamentarian, who will be keeping a list of speakers for the Chair
• Keep in mind that the Chair will make every attempt to alternate between speakers who are in favor of the Motion being discussed and those who are opposed to it
• Please preface your remarks with your position (pro or con)
• Motions should be stated clearly so that they can be repeated to the body by the Chair or Secretary
• To assist the Chair and Secretary, please write out your motion
• A “Friendly Amendment” refers to agreement from the maker of the Motion that the proposed change is agreeable to or in keeping with the spirit of the original Motion

___________________________Parliamentary Rules__________________________

• Quorum

Majority of voting members of the entire Region 2 Committee.

• Voting – based on the number of members present at the time of the vote

• Operations Manual and Ordinary items of business: Majority
• Bylaws: Two-thirds present

• The Chair

• Conducts the meeting
• Maintains due process
• Has no right of debate
• Chair may break ties and votes in secret ballots
• Informs membership

• Procedure

• Maker of Motion gets the floor first
• During debate:
• No one speaks more than twice on the same question
• No cross discussion – all remarks addressed to the Chair

• Executive Session

• Sitting members of the body
• Individuals invited by the Chair to remain for a particular discussion or portion of a discussion