From: RHarris995@aol.com
Sent: Monday, January 11, 1999 9:47 AM
To: r3-excom1998@ieee.org
Subject: Special Review Cmte Report - January EXCOM

January 10, 1999

Special Review Committee Report to Winter Executive Committee Meeting

From: Roy H. Harris Chair

The Region 3 Operations Manual states that each of the Standing Committees
shall be reviewed once every four years.  Further, that the Special Review
Committee will delve into the effectiveness, continued need, policies,
procedures, action, composition, budget considerations, and any other aspects
of the committee being reviewed as appropriate.  The committee review will
normally be based on Standing Committee documentation for the previous four
years and it is imperatilve that all Standing Committee Chairs maintain
sufficient documentation and records to facilitate an effective committee
review.

The Operations Manual states that the Special Review Committee will provide a
written final report with recommendations to the Region 3 Director with copy
to the chair of the reviewed committee, ten days prior to the fall Executive
Committee Meeting.

Three committees have previously been assigned to Review Committees that have
not met the requested schedule for the review.  It is important that every
effort be made to complete these reviews so that we can meet the objective of
an orderly periodic review of our regional committee structure and
effectiveness.

Status of committee review activity through 1998 is as follows:
      
     Educational Activities - Final Report to Excom 1/98 - Complete

     Student Activities - Review committee chair, Reed Thompson is waiting on
data package from Chairman Pat Donohoe.

     Conference - Review committee chair, Sully Sullivan is waiting on data
package from Chairman Jim Howard.

      Communications - In progress, no promise date for completion from review
committee chair, Dave Green.

As you can see, the largest problem has been getting the current Chair to
provide the documentation to the Review Committee.  We are all busy, but
somehow we have to do the paperwork associated with the positions that we
accept for the Region.  I urge the committee chairs envolved to get the data
package in as soon as possible so that we can get back on schedule with our
reviews.

For reference, a copy of the Review Criteria is reprinted from the Region 3
Operations Manual.

Review Criteria

Sufficient review criteria flexibility is allowed during the review process to
permit focusing on the Charter of the Standing Committee being reviewed.  At a
minimum the following information shall be made available to the Region 3
Special Review Commitee:

Generic:

1. Committee objective(s) per the Region 3 Opeations Manual.
2. Committee responsibilities.
3. Committee Structure/organizational chart.

Specific:

1. Committee Goals and Objectives (Delegate/Director's G & O's minimum).
2. Committee timetable (schedule) for competing G & O's.
3. Workshops/training sessions held.
4. Short courses and other professional opportunities held.
5. Committee membership/composition and terms of office (includes names and
addresses of members).
6. Sponsorship of Region 3 members for institute awards and recognition.
7. Special Projects and initiatives.

Financial:

1. Committee Income and Expense Actuals.
2. Committee Budget.