From dgreen@UAB.edu Wed Dec 1 22:07:15 1999 Date: Wed, 1 Dec 1999 22:04:01 -0600 (CST) From: David Green To: Region 3 Executive Committee Subject: Jan 2000 Excom Meeting Planning Report General Comments The E-Conference Committee has been challenged by Director-Elect Riddle to facilitate an E-conf Excom in January. The committee has been preparing for this event and needs your help to make the event successful. The keys to a successful meeting are: Preparation (of agenda) Preparation (all members trained in technology) Preparation (all action items and reports submitted ahead of time) Preparation (all members have reviewed all items/report) Execution (good network conditions, Meeting Guidelines: https://www.ewh.ieee.org/reg/3/e-conf/v1/ Facilitator: David Green (d.green@ieee.org) IRC Server: irc.ieee.org Channel: #ieee3 Password: (if blank, contact d.green@ieee.org) Backup IRC Server: chat.ccc.uab.edu Backup Channel: #ieee3 Password: (no password needed) Schedule: December 3-4 Excom E-Conf Training Face to face introductions of new Excom members Identification of significant issues re Jan meeting December Agenda/Meeting Preparation January Agenda/Meeting Preparation January 17 9 pm EST, Action Item Submission Deadline for Excom Meeting January 18 9 pm EST, e-conf session to review agenda and prepare for Excom Meeting January 27 9 pm EST, Report Deadline for Excom Meeting January 27 11 pm EST, Web Site Current with Reports January 29 10 am -noon, 2 pm - 4 pm, EXCOM Meeting Draft Agenda for Excom in January ==================================================================== 1. Introductions / Explanation of Rules - Approval of 2000-1 Region 3 Excom Appointments - Approval of agenda - Approval of consent agenda * Minutes of Dec. 5 Excom meeting 2. Director's Comments - comments from IEEE-USA Retreat - comments from RAB Retreat 3. Past Director's Comments 4. Q/C on Secretary's Report - Approval of minutes 5. Q/C on Treasurer's Report - Final report on 1999 6. Q/C on Director-elect's Report 7. Action Items from Committees a. Approval of 2000 Budget (Finance Committtee) b. Example: approval of awards from Awards Committee 8. Discussion items a. Schedule and Plan for Southeastcon '00 b. Discussion on any pending issues like Branding/Streamlining/Financial Model c. Discussion of further rollout of e-conf 9. Closing Comments by Region 3 Director - Date and Location of next meeting 10. Everyone fill out rating form with comments (BillR to summarize? and report by e-mail in 3 days) -- David G. Green mailto:dgreen@uab.edu UAB Electrical and Computer Engineering phone: (205) 934-8440 Birmingham, AL 35294-4461 fax: (205) 975-3337 IEEE Transnational Committee Chair (1999) mailto:d.green@ieee.org IEEE Sections Congress '99 Red Track Chair IEEE EAB Prof Dev Cmte Chair (1998-9) IEEE Region 3 Secretary (1998-9)