From RHarris995@aol.com Wed Dec 1 18:34:54 1999 Date: Wed, 1 Dec 1999 12:44:10 EST From: RHarris995@aol.com To: r3-excom1999@ieee.org Subject: Fall 99 Excom - Special Review Cmte Report December 1, 1999 Special Review Committee Report - Fall EXCOM 1999 From: Roy Harris Chair At the January 1999 EXCOM meeting in Birmingham, the EXCOM approved changing our Standing Committee Review Cycle to 6 years from the current 4 years. Given below is a revised review schedule using the new 6 year cycle as approved. Region 3 Standing Committee Review Schedule* 1997 1998 1999 2000 2001 2002 2003 2004 2005 ARC COMM SAC CONF ---- SPC ARC COMM SAC EAC MDC EAC PAO PAO For reference, prior reviews were: ARC 1993 Comm None Conf 1994 EAC 1992 MDC 1994 PAO 1993 SPC 1996 SAC 1993 Report Schedule Jan Feb Mar Apr May June July Aug Sept Oct Nov 1. Notify Stdg Cmte Chair ------ 2. Stdg Cmte Chair ---------- Submits Data 3. Wrtn Rpt to Stdy Cmte --------- Chair & Reg Dir 4. Stdg Cmte Chair Response ---------- to Reg Dir due 10 days prior to Fall Excom * Note: Schedule revised 3/27/99 to incorporate new 6 year review cycle. CURRENT STATUS REPORT The Region 3 Operations Manual states that each of the Standing Committees shall be reviewed once every six years. Further, that the Special Review Committee will delve into the effectiveness, continued need, policies, procedures, action, composition, budget considerations, and any other aspects of the committee being reviewed as appropriate. The committee review will normally be based on Standing Committee documentation for the prior years since the last review. Therefore, it is imperative that all Standing Committee Chairs maintain sufficient documentation and records to facilitate an effective committee review. The Operations Manual states that the Special Review Committee will provide a written final report with recommendations to the Region 3 Director with copy to the chair of the reviewed committee, ten days prior to the fall Executive Committee Meeting. It is important that every effort be made to complete these reviews so that we can meet the objective of an orderly periodic review of our regional committee structure and effectiveness. Status of committee review activity through 1999 is as follows: Educational Activities - Final Report to Excom 1/98 - Complete Student Activities - Review committee chair, Reed Thompson is waiting on data package from Chairman Pat Donohoe. Communications - Review, chaired by David Green has been completed and given to Communications Committee Chair, Lee Stogner. I understand that Lee will submit his committee's response to the review at this conference. As you can see, the largest problem has been getting the current Chair to provide the documentation to the Review Committee. We are all busy, but somehow we have to do the paperwork associated with the positions that we accept for the Region. I urge the committee chairs envolved to get the data package in as soon as possible so that we can meet our review schedules. -------- Revised 12/5/99 to make columns to relect Chair's intent. David Green, Region 3 Secretary