SouthEastCon 2002 Report
Nancy Gunderson

Even though I am chair of the section, I am not going to Jamaica.
Instead, Steve Carroll, who is vice-chair is graciously taking my
place.  The following report is the status as of yesterday 10/12. If
there are updates Steve will present those at the meeting.
 
 Mailing for Volunteers 

An email was sent to each member of the section requesting additional
volunteers. In addition, the volunteer opportunities were put in the
section newsletter.  No responses from within the section were
received.  However, John Peeples at the Citadel has contacted John
Bowles and said he has some people who can help. Contact at
peeples@citadel.edu.  <mailto:peeples@citadel.edu.Budget>

Budget

Presently $2714 in account.

Committee Updates

Trish - Student conference.  Received email from 2 SC State students
volunteering. Website for hardware rules need 2 more updates, should
be done by end of week. Will start building tables in late October.
Have 6 people designing the software competition.  Will link to
registration website a way to indicate team registrations.

Steve - Accommodations. Companions program posted on the web by David
Mills. Estimate January for working with hotel on A/V needs.

Brent - Treasurer. Action item: Begin tracking expenses and income
against budget plan.

Simon - Publication. Have received the Library of Congress Number for
the printed Proceedings. Action item: will make sure we have a number
for the CD.

Richard and Allen - Industry.  Not in attendance.  Action item:
Finalize letters to industry. Committee asked for a list of industry
contacts they already have so we do not duplicate efforts.

John B. - Program.  Call for papers was emailed to all Region 3
members.  Had probably 1000 bounce. Had received 1 submittal and
several inquiries. Also received proposals for tutorials. Discussion
on PDHs vs CEUs, and decided to go with CEUs since those are
obtainable through IEEE. John B. will handle getting CEUs for the
tutorials.  Also received an inquiry on the upper limit for quantity
of papers from one author.  We decided the maximum is 2 papers per
registrant/presenter.

John M. - Program.  Has sent a letter to Dr. Bose and is awaiting a
reply.

Registration - Charles Lord, Region 3 Registration, will be handling
the registration for this conference. Registration will not be 'live'
on the web. Form will be on the web which can be emailed, faxed, or
mailed.

The committee was told by R3 that we had to offer a basic student rate
which was lower than what we had initially decided. After much
discussion, we agreed on $30 without Sunday awards luncheon and $50
with, both for advance registration. Both includes the student party
Saturday night.  During the meeting called Jim Howard who is to take
the recommendations to the R3 meeting for approval.

Also learned have to have a basic rate for Life members and unemployed
members. We decided those groups would be the same as the student
rate, and would not include the Saturday or Sunday meals.

Cancellation policy - no refunds after end of pre-registration period.
$30 cancellation fee. End of pre-registration 17 Feb 01.  Action item:
David Mills to post this cancellation policy on web.

Action item: Nancy to contact Jim Howard.

As of 10/12, the correct registration form is on the web but we have
not actually processed any registrations. Anticipate Charles Lord
being available for the Oct 22 meeting either in person or by phone.

Meeting schedule -  All meetings start at 5:30 in the Swearingen
Engineering Center Room 3A75.

Oct 22

Nov 26 (Monday after Thanksgiving)

Dec 17

Jan 7

Jan 21

Feb 4

Feb 18

Mar 4

Mar 11

Mar 18

Mar 25

Apr 1