Updated: 05 Feb 2002 - 2 typos (Unapproved) Minutes of Region 3 ExCom Atlanta, GA 19 January 2002 Region 3 Vice Chair Harrison convened the meeting at approximately 1:30 pm for Director Howard who was unable to be present due to a death in his family but was connected by telephone to the meeting. Bill welcomed attendees. The ExCom passed a motion approving the Director's Ad Hoc Committees and Appointments as distributed. The ExCom approved the consent agenda which included: * Approval of the minutes of the October 2001 ExCom * Approval of the 2002 Travel Policy as published * Receipt of the reports listed in the information agenda (and available through links on the web copy of the agenda). * Approval of 2002 Budget as distributed (with the change of B.64 from $2000 to $6000) * Approval of the 2002 Strategic and Operational Plan * Endorsement of the Region 3 Bylaws as modified * Receipt of the Special Review Committee's report covering its review of the MDC and the 2000-1 MDC Chair's response. The ExCom approved its agenda as modified to include a discussion item from the Finance Committee and new business from John Parr. The PAO Committee moved the awarding of the Professional Development Leadership Award to Charles Lord. The motion passed by acclamation. The Awards Committee moved the awarding of the following recognitions: Outstanding Engineer - Mr. Willy Albanes , "For contributions in early implementation of digital advances in missile guidance and control, simulation and test." Mr. Albanes was nominated by the Huntsville Section. Outstanding Service - Mr. Arthur N. Greene, "For sustained and long-term contributions to the electro-technology profession and the well-being of its members, identifying and addressing many of the needs of both." Mr. Greene was nominated by the Canaveral Section. Joseph Biedenbach Outstanding Engineering Educator - Dr. Atef Elsherbeni , "For contributions to excellence in teaching for undergraduates in electrical engineering, for graduates in computational electromagnetics, and for his outstanding research on modeling and simulation of microwave circuits and antennas." - Dr. Elsherbeni was nominated by Dr. Smith at the University of Mississippi. Pat Donohoe announced that the deadline for submissions for consideration for the Employer Professional Development award had been extended and an motion for approval of awards would be presented to the ExCom at a later time. Awards Chair John Twitchell announced that several PACE awards to Region 3 individuals may be made at SoutheastCon if that venue is acceptable to the recipient and IEEE-USA. The action item related to Region 3 Travel Policy for volunteer and student travel to SoutheastCon 2003 was removed from the agenda and the Director charged the treasurer with preparing some additional scenarios related to Region finances for the next two or three years. The action item related to establishing a Credit Card Processing Account for SoutheastCon(s) was withdrawn from the agenda after a short discussion. Region 3 Vice Chair Harrison reviewed the discussion agenda. Most items had been fully discussed in the e-conference caucus. During a discussion of Leadership Development Training plans, it was suggested that topics related to membership development (by Stogner) and financial operations (by Hickman) be added to the presentation. Director Howard, Conference Committee Chair Hill and others will work to quickly develop a Region 3 meetings plan for SoutheastCon 2002 which may include time for Leadership Development Training. Tennessee Council Chair David Bower explained that action on the possible merging of the Oak Ridge and East Tennessee Sections was premature as the members had not yet voted on this issue. The motion will be resubmitted at the appropriate time. Finance Committee Chair Charles Hickman related that the IEEE Finance Committee had made changes to the IEEE Travel Policy that will go into effect in 45 days if not overridden by the IEEE Board of Directors. He stated that the committee would be reviewing the Region 3 Travel Policy in light of this and other input and may propose changes to be considered at a future meeting. The group discussed potential changes including trying to further encourage prudent economic travel by volunteers. In new business, John Parr moved In order to promote continuity of leadership and to provide incentive for volunteers, Region 3 will pay authorized travel expenses for Area, Council and standing committee Vice Chair attending SoutheastCon 2002. The motion was seconded by Bill Ratcliff. Treasurer Hickman estimated the financial impact of the motion to be under $5000 and noted that while it was not explicitly in the budget, it was funded in the budget last year and should not cause an overrun this year. After some additional debate, the motion passed. Vice Chair Bill Harrison reviewed the Information Agenda which had previously been reviewed in the e-conference caucus inviting members to make comments and ask questions. Several reports be submitted shortly for the record. Many members referred attendees to their reports that were e-mailed to the group and linked to the web. MDC Chair Lee Stogner reported briefly on the MDC meeting held shortly before the ExCom meeting. The group discussed its goals and objectives. Lee said that he would e-mail the goals and objectives as well as some requests for assistance to the group. South Carolina Council Chair Marilene Guardia-Baker related an ongoing effort where the Columbia Section is helping the Coastal Section with its senior membership development activities. SPC Chair Bob Duggan remarked on that the SPC in its meeting Friday night assigned Dick Riddle to be the mentor to the Communications Committee and David Conner to be the mentor to the N&A Committee. Area 5/Tennessee Council Chair Bower noted items from his report related to the sections in the Council. Of particular note was the 50th Anniversary of the Nashville Section and the recovery of the Tri-Cities Section. Area 8 Chair John Parr referred members to his report noting potential dissolution of the Paducah Subsection. Area 9 Chair Halden Morris noted that this year was the 25th anniversary of the Jamaica Section and that several events commemorating this milestone were planned. E-Conferencing Committee Chair Bill Ratcliff noted that Director Howard had asked each committee to hold an e-conference in 2002. He said the E-conference committee stood ready, willing, and able to assist committees in training, planning, and/or facilitating an e-conference if requested. SPC Chair Duggan noted that not all Chairs had listed the Directors e-conference goal on their list of 2002 Goals and Objectives. He suggested that committees consider modifying their Goals and Objectives to include this important item. Director Howard thanked everyone for their efforts and challenged them to carry out the Goals and Objectives discussed at the meeting. Having completed its agenda, the ExCom meeting was adjourned at approximately 4:00 pm. Respectfully submitted, David Green R3 Secretary