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Meals, etc.

IEEE Region 3 Region & Excom Meetings - April 2002

Last modified: Sun Nov 24 16:13:50 CST 2002

Location

Held in conjunction with Southeastcon 2002

Embassy Suites Hotel
200 Stoneridge Dr, Columbia, SC 29210
Tel: 1-803-252-8700, Fax: 1-803-256-8749
(Identify yourself as part of IEEE Region 3 Southeastcon)

Pre-meeting Excom Caucus (e-conference) on the
E-Conference server: irc.ewh.ieee.org
channel: #ieee3
password: (available by e-mail).

Backup server: chat.ccc.uab.edu channel: #ieee3

Administrative Items

  • Report guidelines (EXCOM, Section)
  • 11 March 2002 - Hotel Registration
  • 17 March 2002 - Conference Registration
  • 17 March 2002 - Report travel plans
  • 17 March 2002 - Vote for Breakouts
  • 22 March 2002 - Reports due
  • Region 3 Travel Policy
  • Excel Expense Report
    (Insert your IEEE number in the "vendor number location". Be sure to make two copies of your signed printout and mailing them with the original to Region 3 Director. Attach your receipts to the original signed printout.)

    Alternately, you may e-mail your electronic copy of your expense report to the Region 3 Director (with a CC: to the Region 3 Treasurer) and mail a signed printed copy of the expense report with your original receipts to the Treasurer.


Tentative Schedule

Date Time Meeting Room Convener
25 March / 1 April 9 - 11pm EST Region 3 Excom Caucus e-conf Howard
5 April 5 - 7pm Conference Reception Atrium SoutheastCon 2002
  6 - 7pm SPC Dinner (invitation only) Restaurant Bob Duggan
  7 - 10pm Area/Council Meetings    
    Area 1/Virginia Council Salon E  
    Area 2/NC Council Salon F  
    Area 3 (GA) Salon G  
    Area 4/Florida Council Consulate  
  (Area 5 only) 9:30pm till Area 5/Tennessee Council Room 330  
    Area 6 Room 329  
    Area 7/SC Council Room 530  
    Area 8 & 9 Room 429  
  7 - 9pm SPC Meeting Room 229 Duggan
6 April 7 - 8 am Finance Committee Meeting (Agenda) Restaurant Hickman
  8 - 8:30am Region Meeting - Introduction Salon E Howard
  8:45 - 10:30am Leadership and E-Conference Training Salon E Lord
  9:30 - 10:30am Facilitator Training Consulate  
  10:45a - noon Committee Meetings    
    Awards Committee Room 229 Twitchell
    Communications Committee Salon E Ratcliff
    Membership Development Committee Consulate Stogner
    PAO Salon F Haynes
  1:00 - 2:15pm Committee Meetings    
    Conferences Committee Salon E Hill
    Educational Activities Committee Room 229 Donohoe
    GOLD Consulate Duvall
  1:00 - 4:30 pm Region 3 PACE Training Salon F McClure
  2:30 - 3:00 pm Region 3 Breakout Introduction Help select sessions Salon E Howard
  3:00 - 4:30 pm Region 3 Breakouts Help select sessions Salon E
Salon F
Consulate
Room 229
Room 230
Jim Howard
  5:00 - 5:30 pm Finals of Hardware Contest Atrium  
  8:00 - 8:30 pm Region 3 Excom (if needed) Salon F/G Jim Howard
  9:00 - 11:00 pm Conference Workshop Salon F/G Charles Lord
7 April 8 - 11 am Region 3 PACE Training Consulate George McClure
  8 - noon Region 3 Meeting Salon F/G Jim Howard
  8 - 9:30am R3 Student Activities (Counselors) Salon E Bruce Walcott
  9:30 am - 11:00am Branch Leaders Meeting Salon E Joey Duvall
  11 am - noon IEEE Financial Advantage Consulate George McClure
  noon - 2:00 pm Region 3 Awards Luncheon Salon C/D  
  2 - 4 pm Conference Debriefing Consulate SouteastCon 2002

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Help Desk for Excom Pre-Meeting Caucus

It is hoped that most problems associated with e-conferencing can be worked out ahead of time by members trying out their software and connections, reading the guidelines, and participating in one or more of the planned meetings prior to the 25 March / 01 April pre-meeting caucus.

During the meetings, members of the e-conference team will be available to assist EXCOM members who are experiencing problems. Depending on the severity of your problem, use the following schemes to contact someone for help:

  1. Query/Whisper to one of the team members for help
  2. Ask a question in the #ieee3-hallway room
  3. Ask a question on the backup server chat.ccc.uab.edu channel/room: #ieee3.
  4. E-mail your question to the e-conference team at r3-e-conf@ieee.org.
  5. Help contacts:

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Meals, etc.

Friday Evening Reception - Atrium Region 3 EXCOM/Committee
Saturday Breakfast on own Region 3 Committee/Excom
Saturday Lunch (noon - 1:00 pm) Region 3 Luncheon - Salon C Region 3 Committee/PACE/Excom
Saturday Dinner (6:00 - 8:00 pm) Conference Banquet - Salon C/D Region 3 Committee/PACE/Excom
Sunday Breakfast on own Region 3 Committee/PACE/Excom
Sunday Lunch (noon - 2:00pm) Awards Luncheon - Salon C/D Region 3 Committee/PACE/Excom

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