To: Region 3 ExCom
Fr: David Green, Region 3 Secretary
Sb: Secretary's Report
Dt: January 5, 2003

The Region 3 meeting information, agendas, and reports received are 
on-line at 

https://www.ewh.ieee.org/reg/3/excom/meetings/2003-01/

I thank ExCom members who have submitted their reports prior to the
meeting according to the guidelines posted on the web.  These reports
are posted to the web linked with the agenda.  This will also serve as
the archival mechanism. Records for Region ExCom meetings from 1998
onwards are on the web at predictable URLs.  Of course, if no report
is submitted, ...

Also available on the web (linked from the agenda) are the minutes of
our past November ExCom which are distributed at about the same time as
this report.  The official approval of the minutes are on the consent
agenda.

Committees that wish to store items on the web may either do this
through the webmaster or through a dedicated area that the committee
controls.  Please think through issues of maintenance, skills, and
convenience before you decide since it is work to change the approach
later.  Chip Dawson can inform you as to the tradeoffs between the
approaches.

My goals and objectives as secretary are

 1. Submit the Region 3 Roster to the IEEE Operations Center

 2. Facilitate ExCom operation by working with the Director to provide
    timely meeting notices and agendas prior to the meeting and
    minutes within a week after the meeting.

    a. Winter Meeting
    b. Spring Meeting (Both ExCom and Region)
    c. Early Fall Meeting
    d. End of Year Meeting

 3. Participate as appropriate in Region 3 meetings.

 4. Improve the meeting planning and tracking functions both for more
    service to the participant and to reduce the workload to maintain
    the information.

Item 1 was completed in late December and item 2a is (of course) in
progress).

I would ask that those who have agenda items that for the Region
meeting and/or ExCom meetings in Jamaica, please forward them to me as
soon as possible.

Dave
-- 
David G. Green                                    d.green@ieee.org
IEEE Region 3 Secretary (98-03)