Minutes - Approved 14 July 2003

Region 3 ExCom
March 24 & 26, 2003

Participants (* if voting): 

Ackerman*, Baker*, Beall, Bower, Davis*, Dawson*, Donohoe*, Duggan*,
Duvall, Gayle, Geer*, Green*, Harrison*, Haynes*, Hickman*, Hill*,
Howard* (chair), Jackson, Lord, McClure, Mills, Morris*, Neiditz,
Parr*, Ratcliff*, Riddle*, Roberts, Stogner*, Stokes, Thompson, Trask,
Twitchell*, Walcott*, Wyatt

David Green served as meeting facilitator at the invitation of
Director Jim Howard.  Director Howard welcomed members to the meeting
and thanked them for volunteering.  He said that he hoped to see all
of them at SoutheastCon in Jamaica at the end of next week.

The ExCom approved the consent agenda as posted (with one change Š see
below):

1. Approval of January 2002 ExCom Minutes
2. Receipt of all reports that are part of the posted information
   agenda.

Director-Elect Bill Harrison noted that he had presentations prepared
in the areas of Section-Chapter Support, Planning for the Future and
general comments.  He will be presenting these in the Region meeting.

Secretary David Green referred members to his report.  He reported
that the names of the Region 3 nominees for Director-Elect 2004-5 had
been submitted to IEEE.  He also urged that members consider bringing
the Asynchronous Voting proposal to the Region Committee as soon as
practical.

Treasurer Charles Hickman referred members to his report that included
year-end information.

Past-Director Riddle referred members to his report.

Treasurer Charles Hickman moved, on behalf of the Finance Committee,
that the Region change itÕs budget for B.4-21 Region 3 Newsletter be
changed from $20K to $12K.  This change represents the fact that a
newsletter was not mailed (but was e-mailed) as part of the early
efforts in 2003.  The group discussed ideas for improving
communication while supporting this budget reduction.  Motion carried.

The group then reviewed the meeting schedule for SoutheastCon 2003 as
it relates to the R3 meetings.  The group then reviewed the agenda for
the R3 meeting.

The group then started going through the reports in the Information
Agenda.  Many members referred participants to their reports.

Communications Chair Bill Ratcliff urged the group to recommend the
asynchronous voting motion to the Region 3 Committee.  The group
agreed to consider this further during the second half of the meeting.

Student Activities Chair Bruce Walcott thanked Pat Donohoe, Stacy
Wilson, and Jens Henneman for serving as Paper Judges for the written
part of the Student Paper Contest.

Jim Howard declared a recess of the ExCom until 26 March at 9pm EST.

The ExCom reconvened at 9pm on 26 March as announced.

David Green continued to serve as facilitator.

Director Howard welcomed the participants referring them to the
on-line log of the first half of the meeting and thanking for
attending this half of the meeting.

Communications Chair Ratcliff asked that we add the Asynchronous
Voting motion to the upcoming Region Meeting noting that it had been
approved by the ExCom but not yet been acted upon by the Region.
After discussion, the item was added to the Region Action agenda.

The group then continued to work though the information agenda.  Many
presenters referred participants to the submitted reports that are
online and were distributed by e-mail prior to the meeting.

David Bower reported that Tennessee Council Chair Philip Lim would be
sending his Vice Chair Tim Bigelow to the Region meeting as the
councilÕs representative.

On behalf of Director Howard, Secretary Green noted that the next
meeting was the Region 3 Meeting in Jamaica at the end of the week.
The next ExCom meeting was planned as an e-conference on 14/16 July at
9pm Š 11pm EDT each evening.

SoutheastCon 03 Chair Morris went over last minute arrangements for
SoutheastCon attendees and answered questions from members.

Director Howard then thanked the facilitator and members for their
efforts.  He noted that several SoutheastCon items would need to be
resolved in the next few days and members should expect additional
information by e-mail soon.  He told the group that the next meeting
would be associated with the Region 3 Conference in March/April and
then adjourned the meeting.

Respectfully submitted,

David Green
Region 3 Secretary