To: Region 3 Committee / ExCom Fr: David Green, Region 3 Secretary Sb: Secretary's Report Dt: March 23, 2003 (revised March 25, 2003) The Region 3 meeting information, agendas, and reports received are on-line at https://www.ewh.ieee.org/reg/3/excom/meetings/2003-04/agendas.html I thank Region 3 and ExCom members who have submitted their reports prior to the meeting according to the guidelines posted on the web. These reports are posted to the web linked with the agenda. These written reports when read provide an important communication function for the region and its members. This will also serve as the archival mechanism. Also available on the web (linked from the agenda) are the minutes of our past January ExCom which have just been distributed and the 2002 Region meeting minutes which were distributed after the meeting last year. The official approval of the minutes are on the consent agendas of the respective meetings. The ExCom has approved an asynchronous voting procedure (see https://ewh.ieee.org/reg/3/excom/meetings/2001-10/async-voting.txt ) and I urge the Region Committee to consider adopting this as well. It facilitates business between meetings while still preserving all voting members' rights to hear a discussion if needed. On January 13, 2003, I forwarded the names of Donald W Hill ( Lexington, KY ) George F McClure ( Winter Park, FL) as Region 3's nominees for Director-Elect 2004-5 and Director/Delegate 2006-7. The Region 3 Committee had voted to submit these nominations at its 2002 meeting. Update on Goals and Objectives 1. Submit the Region 3 Roster to the IEEE Operations Center Done 2. Facilitate ExCom operation by working with the Director to provide timely meeting notices and agendas prior to the meeting and minutes within a week after the meeting. Done although January minutes were late (logs were available immediately after meetings). 3. Participate as appropriate in Region 3 meetings Continuing 4. Improve the meeting planning and tracking functions both for more service to the participant and to reduce the workload to maintain the information. In progress. Standardizing the meeting attendance form and web tools to support it. Dave -- David G. Green d.green@ieee.org IEEE Region 3 Secretary (98-03)