Minutes - approved 3 November 203 2 October 2003 - updated re Ad Hoc Conference Registration Committee Support (per Don Hill) 3 November 2003 - updated re "Sections Congress" not SoutheastCon (per Roy Harris) Region 3 ExCom July 14 & 16, 2003 Participants (* if voting): Ackerman*, Beall, Dawson*, Duggan*, Geer*, Green*, Hardy*, Harris, Harrison*, Haynes*, Hickman*, Hill*, Howard* (chair), Lord, Morris*, Parr*, Ratcliff*, Riddle*, Stogner*, Stokes, Walcott* David Green served as meeting facilitator at the invitation of Director Jim Howard. Director Howard welcomed members to the meeting and thanked those who submitted reports. The ExCom approved the consent agenda as posted: 1. Approval of March 2003 ExCom Minutes 2. Receipt of all reports that are part of the posted information agenda. Director Howard referred members to his report. He noted that a new communications tool was coming that all could contribute to. He invited members to watch for it. Secretary David Green referred members to his report. He reported that attended the TN Council meeting in Nashville in June. He also reported he and Chip Dawson were working their way through the R3 web site eliminated "mailto's" in attempt to reduce e-mail harvesting and the spam that comes from it. Treasurer Charles Hickman referred members to his report. Past-Director Riddle referred members to his report. SPC Chair Bob Duggan on behalf of Awards Chair John Twitchell (who was unable to attend with notice) moved that Region 3 establish a Daniel W. Jackson Award to recognize past directors who continue their IEEE and Region 3 service with great diligence and dedication after their service as Director. He noted he and Dick Riddle had prepared the award proposal at the request of Director Howard. He further noted that the award had been reviewed and was recommended by the Region 3 Awards Committee. During discussion, Bob noted that the words "served full termsÓ was not intended to disqualify a director who was ill for some time during his/her term but rather to focus the recognition upon service after the Director service. Motion passed unanimously. Bob Duggan moved the nomination of Dan Jackson as the first recipient of the Daniel W. Jackson Award. He noted this nomination was endorsed by Dick Riddle and Reed Thompson. The nomination was also recommended by the awards committee. The motion passed unanimously. The group then discussed logistics of the notification and presentation of the award. Director Howard, Bob Duggan and Dick Riddle have the action items to take care of this and notify the group of the action. Secretary Green noted that the "Goals And Objectives" document was updated from submitted reports and invited those who had not submitted information to do so. Director Howard encouraged everyone to update their information promptly. The group then moved to the discussion agenda. The group discussed the development of the Region 3 Employment Assistance Project. Lee Stogner reported that this project had evolved into a resource development project with PACE and the Membership Development Committee working together. The site is located at https://ewh.ieee.org/reg/3/ea/. Lee reported that the search system was presently human in the loop with turn around of less than one day. Director Howard reported on plans made with Director-Elect Harrison to have a joint 2003/2004 ExCom along with a second (for the year) Region committee meeting on November 21-23 in Atlanta GA. The group then started going through the reports in the Information Agenda. Many members referred participants to their reports. Secretary Green reminded the group that they had voted asynchronously as allowed by the groupÕs rules and that the motion along with the result were posted to the web with the link contained in the Secretary's report. Ad Hoc Conference Registration Committee Support Chair Charles Lord reported that he was stepping down from the position in few weeks (after the SoutheastCon books close) and that Don Hill will name a successor. Bill Harrison went over his ÒvisionÓ for this project which included identifying and providing support for SoutheastCon 2004 and deciding what software/processes to use for supporting future R3 conferences. He thanked Mark and Susie Stokes for their efforts on the process and the systems and thanked Charles Lord for his work on the special project. Communications Chair Bill Ratcliff reported on efforts to produce the July e-Newsletter and asked for comments. Student Activities Chair Bruce Walcott thanked Eric Ackermann for working on a one stop reporting web page for student activities. At this time, Director Howard recessed the meeting until July 16th, 9pm EDT. The ExCom reconvened at 9pm EDT on 16 July as announced. David Green continued to serve as facilitator. Director Howard welcomed the participants referring them to the on-line log of the first half of the meeting and thanking for attending this half of the meeting. He provided the group an update on Dan Jackson and the process of presenting the Daniel W. Jackson award to him. Director Howard remarked that there are some PACE funds available for co-sponsored (Chapter/Section) projects. The window is about to close and interested Sections should communicate with him immediately. The group then continued to work though the information agenda. Many presenters referred participants to the submitted reports that are online and were distributed by e-mail prior to the meeting. General discussion on this ensued. NC Council Chair Dawson reported that they are working on their council bylaws. Director Howard reminded the group that Region 3 was hosting Sections Congress 2005 and would be asking each section for financial support. SoutheastCon 2005 General Chair Ackerman remarked they are in final stages of negotiation with the hotel. The conference URL is presently https://sec05.nova.edu . Director Howard then reported that the next meeting will be an e-conf on 29 September and 1 October in preparation for a face-to-face meeting of the Region committee (and ExCom 2003 and ExCom 2004) in Atlanta, GA. [[[Note: Next ExCom meeting was later moved to an e-conf on 3, 5 November 2003]]] Have completed its agenda, Director Howard adjourned the meeting. Respectfully submitted, David Green Region 3 Secretary