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Meals, etc.

IEEE Region 3 Region & ExCom Meetings - November 2003

Last modified: Thursday, 20 November, 2003 21:46 Central

Zip file of 2003-11 web space for those who would like to put web space on your notebook.

Location

Hilton Atlanta Airport & Towers
1031 Virginia Avenue
Atlanta, GA 30354
Tel: 1-800-HILTONS or (445-8667)
Tel: 1-404-767-9000
Fax: 1-404-768-0185

(Identify yourself as part of IEEE when registering)

The ExCom meeting will be by e-conference on the
E-Conference server: irc.ieee.org
channel: #ieee3
password: (available by e-mail).

Backup server: chat.ccc.uab.edu channel: #ieee3

Administrative Items

  • Report guidelines (ExCom, Section)
  • 28 October 2003 - Hotel Reservation (see above for Tele #)
  • 28 October 2003 - Report travel plans (Please do report even if past deadline)
  • 31 October 2003 - Reports due
  • 3, 5 November 2003 - ExCom meetings by e-conference (Those who have not used e-conferencing before, please see "E-Conference Guidelines for information and note the "Help Desk Crew" below. Attendance optional for Section leaders.)
  • Region 3 Travel Policy - For funded participants, two days are funded
  • Excel Expense Report
    (Insert your IEEE number in the "vendor number location". Be sure to make two copies of your signed printout and mailing them with the original to Region 3 Director. Attach your receipts to the original signed printout.)

    Alternately, you may e-mail your electronic copy of your expense report to the Region 3 Director (with a CC: to the Region 3 Treasurer) and mail a signed printed copy of the expense report with your original receipts to the Treasurer. (Charles Hickman, 3244 Burning Tree, Birmingham, AL 35266.

Tentative Schedule

Date Time Meeting Room Convener
3 November / 5 November 9 - 11pm EST Region 3 ExCom Meeting (on-line) #ieee3
(E-conf)		 Howard
21 November (Friday) 1 - 4:30 pm Leadership Development (Optional) Sinclair Lord
  5 - 9 pm Registration Foyer  
  5:30 - 7 pm Welcome and Region 3 Dinner Chattahoochee A Howard
  7 - 10:30 pm Area/Council Meetings    
    Area 1/Virginia Council Savannah B Geer
    Area 2/NC Council Savannah C Dawson
    Area 3 (GA), Area 6 (AL, MS),
Area 8 (KY, IND), Area 9 (Jamaica)		 Lanier B Hardy / Skelton / Parr / Morris
    Area 4/Florida Council Savannah A Ackerman
    Area 5/Tennessee Council Lanier A Lim
    Area 7/SC Council Sinclair Guardia-Baker
22 November (Saturday) 7 - 10 am Registration Foyer  
  7:30 - 8:30 am Region 3 Breakfast and Opening Session
(spouse invited)		 Sinclair Howard
  8:30 - noon Awards Committee Lanier B Twitchell
    Membership Committee Savannah A Stogner
    Professional Activities and Operations Committee Savannah C Haynes
    Educational Activities Committee Lanier A Donohoe
    GOLD Sinclair Duvall
    Conference Committee Savannah B Hill
    Communications Committee Sinclair Ratcliff
    PI Committee Foyer Bower
    IR Committee Foyer Harrison
  9:45 - 10 am Break (All Committees)    
  noon - 1 pm Lunch Chattahochee C Howard
  1 - 5 pm Region 3 Meeting Sinclair Howard
  6:30 - 9:30 pm Region 3 Dinner (spouse invited) Chattahochee B/C Howard
23 November (Sunday) 7:30 - 8:30 am Region 3 Breakfast and Special Presentations Sinclair Howard
  8:30 - noon Region 3 Meeting (cont'd) Sinclair Howard
  noon - 1pm Region 3 Lunch and Wrap Up Chattahoochee C Howard
  noon - 1pm Spouse's Lunch Restaurant

D. Howard /
J. Harrison

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Help Desk for ExCom Meeting

It is hoped that most problems associated with e-conferencing can be worked out ahead of time by members trying out their software and connections, reading the guidelines, and participating in one or more of the planned meetings prior to the 3 November / 5 November ExCom Meeting. A "cheat sheet" for configuring the clients: mIRC32 from our SPC.

During the meetings, members of the e-conference team will be available to assist EXCOM members who are experiencing problems. Depending on the severity of your problem, use the following schemes to contact someone for help:

  1. Query/Whisper to one of the team members for help
  2. Ask a question in the #ieee3-hallway room
  3. Ask a question on the backup server chat.ccc.uab.edu channel/room: #ieee3.
  4. E-mail your question to the e-conference team at r3-e-conf@ieee.org.
  5. Help contacts:

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Meals, etc.

Be sure to network with other Region 3 volunteers during these times.

Region 3 volunteers have all meals (Friday dinner through Sunday lunch) as part of program.

Spouses are invited to Friday and Saturday dinners and to a separate lunch on Sunday.

The Chattanooga Boardroom is available as a Spouses' Hospitality Room on Saturday and Sunday during the meetings.

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