Region 3 ExCom Minutes   (Unapproved)
July 10, 2004

Participants (* if voting): 

Beall, Clayton, Dawson*, Duggan*, Duvall, Green*, Harris, Harrison* (chair),
Haynes, Hill*, Hickman*, Howard*, McClure*, Parr*, Ratcliff*, Riddle,
Romero (for Ackerman)*, Stogner*, Twitchell*, Thompson

David Green served as meeting facilitator at the invitation of
Director Bill Harrison.  Director Harrison welcomed members to the
meeting.  He noted we had no action items and that it would be an
information sharing meeting.  He thought we would probably complete
the meeting in one evening if possible.

The group approved the agenda as distributed.

The group approved two items on the consent agenda:
  1. ExCom approved the minutes of it's March 2004 ExCom (e-conf)
  2. ExCom received the reports that are part of the information
     agenda.

The officers (Director, Director-Elect, Secretary, Treasurer) referred
members to their distributed written reports.  Director Harrison
requested input from all for his RAB reports.  Director-Elect McClure
reported on activities related to inactive sections/chapters and late
officer reporting.  Secretary Green noted that reports could still be
submitted. Treasurer Hickman noted that a mid-year view of the budget
had been distributed.

The group then moved to the discussion agenda.

Director Harrison briefed the group on the present actions related to
the IEEE Outreach Project.  He noted activities in three areas:
   1. A potential special initiative with Walt Disney World Epcot in
      Orlando

   2. Engaging a high level Industry Relations advisory committee

   3. Preparing and distributing materials that can be used by IEEE
      sections, chapters, and members to promote IEEE to industry.

He promised to distribute more information as it became
available. The group discussed other potential projects and synergies.

Sections Congress 2005 General Chair Jim Howard reminded the group
that Sections Congress 2005 would be in Region 3 and that sections
should be making plans to attend and fully participate.  Sections
Congress 2005 Program Chair David Green reported that the Program
Committee had developed the program
(https://www.ieee.org/organizations/rab/sc/2005/index.htm) and that
a solicitation for nominations for speakers has gone out.

Electronic Communications Coordinator Green briefed the group on
upcoming changes to the sec-r03 list to increase the likelihood that
Sections where receiving the mails to this alias.  The list would be
both hierachial as it has been in the past as well as include the
Section Chair as listed in the IEEE database. He stressed that some
members would receive double mailings with the approach but that this
was more desireable than missing a section chair. George McClure
reminded members to remind sections to report address/leadership
changes to IEEE HQ (georoster ieee.org).

Jose Romero (for Eric Ackerman) updated the group on the plans and
progress on them for SoutheastCon 2005.  He reminded the group that
the conference site was https://sec05.nova.edu (also reachable through
https://www.southeastcon.com ).  There will be technical presentations,
student program including hardware and software contests, and the
Region 3 meeting.

Jim Beall reported that Southcon 2005 will be in February 16-17, 2005.  They
have a new contractor working on the show.

George McClure reported that Adeeb Hamsey would be taking over as PAOC
chair and that Director Harrison would be making the official
appointment soon with service to probably begin with the October 2004
meeting.

George McClure reported that the Life Members Committee was
establishing a speakers bureau (and he was it's coordinator).

Having completed it's business, Director Harrison adjourned the meeting
noting that the next meeting (e-conf) would be October 11-12, 2004
before Region 3 Meeting at the end of the week.

Respectfully submitted,

David Green
Region 3 Secretary