Archive Management Subcommittee
IEEE Region 3 Communications Committee
Report to the R3 Excom July 9, 2005

A discussion has begun to determine archival methods, guidelines, 
and "rules" for all entities in Region 3 to guide us in how to manage 
our intellectual assets as well as mountains of paper and electronic 
records that accumulate as part of our IEEE duties.  The main issues 
that we are working to address are:

1. What do we need to keep for legal (financial, taxes, etc) purposes 
and what forms may we keep them (paper / electronic, and what formats, 
media, etc?)

2. What can we keep, and in what format, to help maintain the history, 
lessons learned, and collective knowledge of our hardworking 
volunteers?

3. How can we leverage the best practices of knowledge management to 
make the most use of this saved knowledge to enable future leaders to 
learn from it, avoiding our mistakes, building on our successes, and 
not "reinventing the wheel"?

I am involving staff help, notably Matt Loeb and the Business 
Administration department, to assure that we meet all corporation 
needs.

There is a discussion on this topic on the Communications Committee's 
twiki site at 
https://ie3col.eng.uab.edu/twiki/bin/view/R3econf/ArchiveManagement . 
All are welcome to comment or get involved in this effort.

Charles J. Lord, P.E.
c.j.lord@ieee.org