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Meals, etc.

IEEE Region 3 Region & Excom Meetings - September/October 2005

Last modified: Thu, 15 September, 2005 1:38

Zip file of 2005-0910 web space for those who would like to put web space on your notebook.


The September e-conferences (19/21 September 2005, 9-11pm EDST) will use the E-Conference server: channel: #ieee3 password: (available by e-mail). Guidelines and clients are discussed below. Note that there will be an Internet Training session on 14 September 2005 for those who need an introduction/training or refresh on e-conferencing.

The October Region meeting (14 October 2005, 8am - 2pm EDST) will be in Tampa, Florida in conjunction with Sections Congress. Registration for Sections Congress and reservations for the hotel are through Sections Congress . Sections Congress ends noon 17 October 2005.

Administrative Items

  • Report guidelines (EXCOM, Section)
  • by 12 September 2005 - Register with Sections Congress
  • 12 September - Report (or modify) travel plans/meeting attendance plans
    Enter your e-mail address (i.e.
    (Please report even if past deadline)
  • 14 September 2005 - E-Conference Training
  • 15 September 2005 - Reports due
  • Region 3 Travel Policy
  • Excel Expense Report
    (Insert your IEEE number in the "vendor number location". Be sure to make two copies of your signed printout and mailing them with the original to Region 3 Director. Attach your receipts to the original signed printout.)

    Alternately, you may e-mail your electronic copy of your expense report to the Region 3 Director (with a CC: to the Region 3 Treasurer) and mail a signed printed copy of the expense report with your original receipts to the Treasurer.

    Charles E. Hickman, Ph.D., P.E.
    3244 Burning Tree Drive
    Birmingham, AL 35226
    +1 205 823 4597 H

Tentative Schedule (all times Eastern)

Date Time Meeting Room Convener
14 Sep 9 - 11pm Training Session on E-Conferencing

Internet Server/Telephone

19 Sep 9 - 11pm Region 3 ExCom meeting #ieee3 on Harrison
21 Sep 9 - 11pm Region 3 Caucus #ieee3 on Harrison
14 Oct 8 - noon Region 3 Meeting


14 Oct noon - 2pm Region 3 Meeting/Working Lunch tbd Harrison


Excom E-Conf Meeting / Help Desk

It is hoped that most problems associated with e-conferencing can be worked out ahead of time by members attending the training session, trying out their software and connections, reading the guidelines, and participating in one or more of the planned meetings prior to the 19 September 2005 ExCom Meeting. For those who are participating for the first time, or who don't wish to set up an IRC client, you may wish to try our web interface.

During the meetings, members of the e-conference team will be available to assist EXCOM members who are experiencing problems. Depending on the severity of your problem, use the following schemes to contact someone for help:

  1. Query/Whisper to one of the team members for help
  2. Ask a question in the #ieee3-hallway room
  3. E-mail your question to the e-conference team at .
  4. Help contacts:


Meals, etc.

Be sure to network with other Region 3 and other attendees during these times. Meals not listed are "on your own".

14 October      
  Dinner   Part of Sections Congress Registration
15 October      
  Breakfast   Part of Sections Congress Registration
  Lunch   Part of Sections Congress Registration
  Dinner   Part of Sections Congress Registration
16 October      
  Breakfast   Part of Sections Congress Registration
  Lunch   Part of Sections Congress Registration
17 October      
  Breakfast   Part of Sections Congress Registration


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