<DaveG> Hi, Welcome to first meeting of the 2006 ExCom ...
<DaveG> under the leadership of Director McClure. ...
<DaveG> At his request, I am serving as your meeting ...
<Robbie> Hi JimB
<DaveG> facilitator. This is an informal meeting (one night) without votes. ...
<DaveG> Our agenda is at https://ewh.ieee.org/reg/3/excom/meetings/2006-01/agendas.html ...
<DaveG> facilitator. This is an informal meeting (one night) without votes. ...
<DaveG> Our agenda is at https://ewh.ieee.org/reg/3/excom/meetings/2006-01/agendas.html ...
<DaveG> (sorry for the double)...
<DaveG> What I would like to do first is have eveyone say their name ...
<DaveG> into the channel. That way we will have a log of names versus nicknames...
<DaveG> (You don't have to wait your turn for this but just do it. Now) ...
<DaveG> Dave Green, Secretary / ECSC
<CharlesL> Charles Lord, R3 Leadership Development
<Eric> Eric S. Ackerman - R3 - Student Activities Chairman
<GeorgeM> George McClure, Director
<SeanH> Sean Haynes, SEC07 Co-Chair
<BillHarri> Bill Harrison, Past Director
<Charles> Charles Hickman, Treasurer
<don> Don Hill, Conf Comm
<BobD> Bob Duggan, SPC member
<JimB> James Beall Southcon Director
<BillR> Bill Ratcliff ,Director- Elect 2006-07
<DevonG> Devon Gayle, Area 9 Chair
<Robbie> Wilfred A. Roberts Jamaica Section Chair
<DickR> Dick Riddle SPC Chair LDO Project Manger
<DaveG> We will use our protocol of asking for recognition to ...
<DaveG> speak by sending "C" for comment or "Q" for question into ...
<DaveG> channel and I will recognize you. Note the use of the "..." ...
<DaveG> to imply that my thought continues on the next line. ...
<DaveG> You end a line with a "." or "?" when done and the facilitator ...
<DaveG> will resume 'control'. ...
<DaveG> GeorgeM, would you like to make any comments? GA GeorgeM
<GeorgeM> Welcome to our first e-conference of the year!
<DaveG> Thanks GeorgeM . As mentioned earlier our brief agenda ...
<DaveG> https://ewh.ieee.org/reg/3/excom/meetings/2006-01/agendas.html ...
<DaveG> Director Comments - McClure
<DaveG> Action items for Atlanta meeting - Green
<DaveG> Plans and arrangements for Atlanta meeting
<DaveG> Roundtable - Short spotlighting of any open items now (or of completed actions considered important to disclose with the group)
<DaveG> ...
<DaveG> As far as I know, we have only one action item in Atlanta at the present time...
<DaveG> that is the approval of the 2006 Budget. Are there other items that should be...
<DaveG> one the agenda then?
<DaveG> Q/C?
<GeorgeM> C
<DaveG> GA GeorgeM
<GeorgeM> WE have an open item - to comply with IEEE plocy, we need to orgaize an audit for the change of directors.
<GeorgeM> That's not an action item, however.
<DaveG> OK ...
<DaveG> We can do that as discussion item. ...
<DaveG> Q/C?
<GeorgeM> C
<DaveG> We will also have a Consent Agenda item endorsing the ExCom presented by GeorgeM. ...
<DaveG> GA GeorgeM
<GeorgeM> We have supplied Hq. with the 2006 Reg. 3 roster as it stands now, but there are a few TBDs on it.
<DaveG> (Hi Lee, please give name/position)
<DaveG> Thanks George.
<DaveG> Q/C?
<Lee> Lee Stogner Region 3 Membership Development Chair
<DaveG> Welcome Lee.
<DaveG> Q/C (on Action Items for Atlanta Meeting)?
<don> c
<Roy> Roy Harris, Special Review Chair
<DaveG> Thanks Roy.... GA don
<don> Conference Comm will bring an item about ...
<don> student registration rates for SEC.
<DaveG> OK Don. You'll let Eric know about this (if he doesn't already)?
<don> agreed.
<DaveG> Thanks!
<DaveG> Q/C?
<DaveG> Does anyone know if we will have Awards to approve?
<DaveG> Welcome BilLCWeb (please give name, position)
<CharlesL> yes
<GeorgeM> Yes - that was in Mary Ellen's report.
<DaveG> Thanks Charles/GeorgeM
<BillCWeb> Bill Clayton, Comm Chair
<DaveG> Welcome BillCWeb
<DaveG> Any other action items?
<DaveG> If not...
<DaveG> We will move to the plans for the meeting (besides the actual official meeting)...
<GeorgeM> C
<DaveG> GA GeorgeM
<GeorgeM> For those driving, the parking charge is $3/day, discounted from the new standard fee of $12/day.
<DaveG> Thanks GeorgeM ...
<DaveG> The overall view is on the web site...
<DaveG> BillR, will you please give us an overview of the meeting plan? GA BillR
<BillR> Sure...
<BillR> The ExCom meeting is going to be a little different this time. The focus of the meeting is to develop ...
<BillR> 1) a common vision for the direction of Region 3 and all of our efforts...
<BillR> 2) the initiatives that we as a Region are planning to pursue in the next 12-24 months....
<BillR> 3) a list of projects by Committee that will accomplish the initiatives ...
<BillR> A smaller group is meeting on Thursday afternoon and Friday morning to perform some of the up front analysis and prepare the materials for use by the ExCom on Friday afternoon and Saturday....
<BillR> The Training session that Charles Lord is presenting on Friday...
<BillR> is oriented toward preparing us for the processes we will use on Saturday...
<BillR> Instead of breaking into groups or committees the ExCom will work through the issues as a group but focus individually on the specific contributions expected of each committee. Since the Committee meetings are staggeredthat should allow greater participation by the ExCom in work of the committees to help formulate the projects....
<BillR> If Region 3 is to be successful we will need to concentrate our efforts in a common direction....
<BillR> BTW, Ample time should be available for the immediate issues facing the Region and Committees to be addressed. All committees have the use of asynchronous electronic tools to perform their work....
<BillR> As an example the Conference Committee has scheduled a working session for SeCon 2006 on Sunday afternoon. George do you have anything to add or are there any questions?
<DaveG> Thanks BillR. Q/C?
<GeorgeM> C
<DaveG> GA GeorgeM
<GeorgeM> We will need to coordinate with the other committee (beyond Conferences & SPC) to schedule their times apart from the general sessions.
<DaveG> The staggered meetings are already posted on the main page for the one hour meetings ...
<GeorgeM> Okay - good.
<DaveG> during Saturday afternoon. Only conference committee and awards overlap ...
<DaveG> the Sunday session is not just conference committee but a coordination meeting to make ...
<DaveG> sure we have things arranged for the Region meeting held with SoutheastCon. ...
<DaveG> Q/C?
<DaveG> OK, sounds like a high degree of participation is expected all meeting ...
<DaveG> any Q/C?
<BobD> c
<DaveG> GA BobD
<BobD> Since all mentors are members of SPC,
<BobD> in Memphis we will want to resume our practice of SPC meeting earlier in order ...
<BobD> to permit the mentors to meet with their respective committees.
<DaveG> Q/C?
<DaveG> OK...
<DaveG> in the spirit of doing things a bit differently...
<DaveG> instead of going through info agenda as we have done in past sessions,...
<DaveG> let's just do a round table and let each ...
<DaveG> participant ask any question or make any statement that moves us along ...
<DaveG> (Hi JohnP, please introduce yourself, give position) ...
<JohnP> John Parr, Area 8 Chair.
<DaveG> I'll just work through things ...
<DaveG> (welcome) ...
<DaveG> in the order they are in my user list (skipping over BillR and GeorgeM, till end) ...
<DaveG> BillCWeb: any Q/C?
<BillCWeb> no
<DaveG> Thanks... BillHarri: any Q/C?
<BillHarri> Thanks to all for your support during my term as Director.
<DaveG> Thank you... Q/C?
<DaveG> BobD: any Q/C?
<BobD> no further
<DaveG> Thanks, Charles: any Q/C?
<Charles> Awaiting budget input...
<Charles> Will cooredinate with our FinCom.
<DaveG> Thanks. Q/C?
<DaveG> CharlesL: Any Q/C?
<CharlesL> See y'all in Atlanta, 3PM Friday, if not earlier!
<DaveG> Thanks. Q/C?
<DaveG> DevonG: Any Q/C?
<DevonG> looking forward to seeing you all in atlanta
<DaveG> Welcome to the ExCom. We look forward to your participation at the ExCom meeting in Atlanta. ...
<DaveG> Q/C?
<DaveG> DickR: Any Q/C?
<DickR> NO
<DaveG> don: Any Q/C?
<DaveG> Guess he stepped away for min...
<DaveG> Eric: Any Q/C?
<Eric> No - Will be in Atlanta -0-
<GeorgeM> Q
<DaveG> Great! GA GeorgeM
<don> full Conf Comm report to follow this week.
<GeorgeM> Does Eric have a line on a RSR?
<DaveG> (Thanks don)... GA Eric
<Eric> I am in communication with ..
<Eric> 3 different people but all of them have some hesitations..
<Eric> if you have any suggestions or know someone I will speak to them as well .-0-
<DaveG> Q/C?
<DaveG> Any Q/C for don?
<DaveG> JimB: any Q/C?
<JimB> No
<DaveG> JohnP: Any Q/C?
<JohnP> I appologize for my tardiness....
<JohnP> Did I miss anything critical...
<JohnP> that I need to know tonight?
<DaveG> <G> Just the four assignments handed to you (but you can see them in the log)...
<DaveG> seriously, BillR reviewed the plan for the meeting and it is a bit different ...
<DaveG> than usual so you will want to look at the log for this or quiz him after the meeting. ...
<DaveG> Q/C?
<JohnP> C
<DaveG> GA JohnP
<JohnP> I will check the log, Thanks.
<DaveG> Thanks. ...
<DaveG> Lee: Any Q/C?
<Lee> Yes, need ideas for finding new Members. We are getting smaller. Won't be able to afford EXCOMs in Atlanta much longer.
<DaveG> Q/C?
<GeorgeM> C
<DaveG> GA GeorgeM
<GeorgeM> That will be part of the planning session -- how to enhance the value proposition for members, adn how to promote the idea of volunteerism as a career growth mode.
<DaveG> Q/C?
<DaveG> Robbie: Any Q/C?
<Robbie> No thanks
<DaveG> Thanks. We look forward to seeing you in Memphis later this year!
<DaveG> Q/C?
<DaveG> Roy: Any Q/C?
<Roy> no
<DaveG> SeanH: any Q/C?
<SeanH> Nope
<DaveG> I would ask everyone to check their addresses and Vice Chairs at the URL in ...
<DaveG> my report and make sure everything is OK. Q/C?
<DaveG> BillR: Any Q/C?
<BillR> Yes...
<BillR> We have a very ambitous schedule and full agenda for Atlanta... besides your "thinking caps" please add flexibility and agility to your packing lists. Leaving sunday with a list of projects and assignments will require a concentrated effort of all the ExCom.
<DaveG> Q/C?
<Roy> Q
<DaveG> GA Roy
<Roy> Do we need to stay over Sun NIght?
<GeorgeM> C
<DaveG> No. Meeting over around noon. I goofed in an early mailout and one of my 3 times...
<DaveG> I listed the date was wrong but I sent a follow-up. GA GeorgeM
<DaveG> (noon Sunday)
<Eric> Dave - Will we have wireless in the meeting area to check email?
<GeorgeM> The last meeting will be the SEC plnning one, and that ends no later than 3 pm Sunday.
<DaveG> Thanks GeorgeM . Q/C?
<DaveG> GeorgeM: Any Q/C?
<GeorgeM> Eric asked about wireless - that is in the plan...
<GeorgeM> also we need to idenmtify several volunteers for positions - electronic archives, webmaster, government activities chair..
<Eric> I can also help with updating any web pages. -0-
<GeorgeM> Should be planning for S-PACS and M-PACS in the year ahear, too. Thanks to all of you for your participation tonight. We are loomkig forward to a fruitful weekend in Atlanta to move Region 3 forward in 2006.
<DaveG> Q/C?
<BobD> q
<DaveG> GA BobD
<BobD> Is internet accessability an extra cost at the ATL A/P Hilton?
<GeorgeM> Yes.
<DaveG> Q/C?
<CharlesL> c
<DaveG> GA CharlesL
<CharlesL> Bob, yes in sleeping room, no, it is free wireless in lobby, restaurant and bar.
<DaveG> Q/C?
<DaveG> Any other items for this evening? Q/C?
<DaveG> GeorgeM: Please make any final comments and adjourn our caucus.
<GeorgeM> Thanks again for your willingness to help advance Region 3 this year. Without you we couldn't do it!
<GeorgeM> We are adjourned.