To: Region 3 ExCom
Cc: Region 3 Committee & Secretary
From: Dick Riddle, SPC Chair
Subject: SPC Report for 10/16/06 Meeting

As I indicated in my report to the R3 ExCom for our August 28, 2006
meeting, under the able leadership of Roy Harris the SPC has developed a
proposed restructure of the Region 3 Committee and the Region 3
Executive Committee. The proposed restructure was sent to the ExCom on
October 1, 2006 with a request that they endorse the proposal at the
October 16, 2006 ExCom meeting. The proposed restructure is as follows:

-----------------------------------------------------------------------------------
REGION 3 COMMITTEE

Region Committee Voting Members:

*Officers:
    Chair (Region Delegate/Director)
    Vice Chair (Region Delegate/Director-Elect)
    Secretary
    Treasurer
    Past Delegate/Director

*Ex-Officio
  Section Chairs (41)
  Professional Activities Committee Chair
  Student Activities Committee Chair

Other Selected Appointments (RAB Operations Manual permits 12 additional
voting members):
   Area/Council Chairs (9)
   **Membership Development Committee Chair
   **Strategic Planning Committee Chair
   **Communications Committee Chair

*Required by RAB Operations Manual Section 9 - February 2006


**We feel that by adding the Membership Development Committee Chair,
Strategic Planning Committee Chair, and Communications Committee Chair
as voting members of the Region 3 Committee will improve communications
between the Sections and the Region Executive Committee and may lead to
better representation of the Sections. .


________________________________________________________________________


REGION 3 EXECUTIVE COMMITTEE
(The Officers, Area/Council Chairs and the Standing Committee
Chairs will be the voting members on the ExCom.)


Officers:
    Region Delegate/Director
    Region Delegate/Director-Elect
    Secretary
    Treasurer
    Past Delegate/Director

Area/Council Chairs

Standing Committee and Subcommittees
1. Awards and Recognition

2. Communications  (Note: chair of Communications Committee will serve
                         RAB's Electronic Communications Coordinators
                         Committee)
   2a Electronic Communication Systems Coordinator  (rename position)
   2b Newsletter Editor
   2c Public Information
   2d Webmaster

3. Conference
   3a Southcon Dir -Sr.
   3b Southcon Dir -Jr.

4. Educational Activities

5. Membership Development
   5a Life Members Regional Coordinator
   5b GOLD
   5c Industrial Relations

6. Professional Activities Operation
   6a S-PAC Region 3 Coordinator
   6b Employment Assistance

7. Strategic Planning
   7a Special Projects
   7b Special Review

8. Student Activities
   8a Student Representative

9. Finance Committee

10. Audit Committee

11. Nominations and Appointments

12. Leadership Development and Regional Support
        12a. Archive Management
        12b. Help Desk
        12c. Section/Chapter Rejuvenation


By making various Ad Hoc committees a subcommittee of a Standing
Committees,we feel that collaboration and communication between the
Standing Committee and its respective subcommittee will be increased and
improve the effectiveness of all. By making four former Ad Hoc
committees (Finance, Audit, Nominations and Appointments, and Leadership
Development) Standing Committees, considering the vital role they have
in the operation of the ExCom and Region, we feel that effectiveness
will be improved. In our proposal the voting rights are clearly defined.
Should the Region 3 Director need to limit the attendance at a face to
face meeting to only voting members this proposal can be used as a
guideline.

==========================================================

In addition to endorsing the proposed restructure of the Region 3
Committee and Region 3 Executive Committee, the ExCcm will be asked to
endorse the proposed changes to the Region 3 Bylaws and Region 3
Operations Manual to accommodate the addition of the Region 3 Secretary
and Chair of the Conference Committee as members of the Finance
Committee. The proposed changes to the Bylaws and Operations Manual were
sent to the ExCom on October 3, 2006. Our Region 3 Treasurer Charles
Hickman made the motion which was approved in principal at our ExCom
meeting in September 2006. The reason this change is being requested is
because the present membership (Region 3 Treasurer as Chair, Director,
Current Past Director, and Director-Elect) are not always available to
meet with the Finance Committee because of other commitments at the
Region meetings. The Finance Committee holds their meeting just prior to
the Region meeting. By the addition of the Region Secretary and Chair of
the Conference Committee it is felt that the additional members will
provide invaluable input on the financial concerns of the Region but
will also better ensure that a quorum will be present to hold the
meeting.

If the ExCom endorses the proposed restructure of the Region 3
Committee, Region 3 ExCom, and the Bylaw and Operations Manual changes
to add members to Financial Committee, the proposed changes will be sent
to all Region 3 Section Chairs and other Region 3 Committee members. Our
Bylaws state that changes to the Bylaws must be submitted to all R3
section chairs 60 days prior to Region 3 Committee meeting. Therefore,
seeking formal approval of this proposed changes at our Region 3 meeting
in Atlanta on October 28-29 is prohibited by the 60 day rule. However,
the SPC will request that this item be placed on the Discussion Agenda
for the Region 3 Committee Meeting on October 29th. with the formal
approval vote at the Region 3 Committee -- Spring Meeting, 23-25 March
2007 in conjunction with SoutheastCon 2007 in Richmond, Virginia.

Respectfully submitted,

Dick
Richard L. Riddle, SPC Chair
Reply to:
r.riddle@ieee.org