<DaveG> Hi, Welcome to December meeting of the 2006 ExCom ...
<DaveG> under the leadership of Director McClure. ...
<DaveG> At his request, I am serving as your meeting ...
<don> GOOD Evening all
<DaveG> facilitator. This is a formal meeting (one night). ...
<DaveG> Our agenda is at https://ewh.ieee.org/reg/3/excom/meetings/2006-12/agendas.html ...
<DaveG> What I would like to do first is have everyone say their name ...
<DaveG> into the channel. That way we will have a log of names versus nicknames...
<DaveG> (You don't have to wait your turn for this but just do it. Now) ...
<DaveG> Dave Green, Secretary / ECSC
<BillC> Bill Clayton, Region 3 Communications Chair
<PatD> Pat Donohoe, Educational Activities Chair
<GeorgeM> George McClure Reg 3 Director
<BobD> Bob Duggan, Flat Earth honcho
<Charles> Charles Hickman, Treasurer
<BillH> Bill Harrison, Past Director
<ChrisH> Chris Hardy, Area3 Chair
<DickR> Dick Riddle SPC Chair
<BillR> Bill Ratcliff, R3 Director-Elect 2006-2007
<Roy> Roy Harris, Special Review Chair
<Lee> Lee Stogner, Region 3 Membership Sales
<devong> Devon Gayle, Area 9 Chair
<Robbie> Wilfred A. Roberts, Jamaica Section Chair. Good evening all.
<JimB> James Beall, Southcon Director
<DaveG> Hi CGI917, please identify yourself - name and position
<CJLmIRC> Charles Lord, NC COuncil, LD, KM, etc
<CGI917> Allan Long, Memphis Section Chair
<DaveG> Welcome all!
<DaveG> We will use our protocol of asking for recognition to ...
<DaveG> speak by sending "C" for comment or "Q" for question into ...
<DaveG> channel and I will recognize you. Note the use of the "..." ...
<DaveG> to imply that my thought continues on the next line. ...
<DaveG> You end a line with a "." or "?" when done and the facilitator ...
<DaveG> will resume 'control'. ...
<DaveG>
<don> don hill, conference chair
<DaveG> GeorgeM, would you like to welcome everyone and make introductory comments?
<GeorgeM> Yes - Thanks for taking the time to help us go forward with our actin agenda tonight.
<GeorgeM> action
<DaveG> Thanks.
<DaveG> The consent agenda has one item: ...
<DaveG> 3a. The ExCom to receive the reports listed in the Information ,,,
<DaveG> Agenda ...
<DaveG> oops two items...
<DaveG> 3b. Region 3 ExCom is asked to endorse modifications to the Region 3
<DaveG> Bylaws and Operation Manual, and recommend approval by the Region
<DaveG> 3 Committee (Formalizing Action From Region Meeting)
<DaveG> ...
<DaveG> Any objection to approving the consent agenda? ...
<DaveG> (Any objection will move them to the action agenda). Q/C?
<DaveG> Hearing no objections, we will consider the consent agenda as approved...
<DaveG> when the agenda is adopted. ...
<DaveG> Allen, please introduce yourself and give position.
<DaveG> There are two action items. ...
<DaveG> There are several discussion items on the agenda as well ...
<DaveG> as the information agenda containing reports. ...
<DaveG> Does anyone have any changes or additions to the agenda? Q/C?
<Allen> Allen Thomas - Membership Development Chair - South Carolina Council
<DaveG> (Welcome)
<DaveG> Does anyone have any changes or additions to the agenda? Q/C?
<DaveG> If there are no objections, we will assume we have adopted an agenda. Q/C?
<DaveG> Hearing no objections, we have an agenda and have adopted the consent agenda...
<DaveG> next item 4. Director's Report -> GA GeorgeM
<GeorgeM> Report stands as submitted.
<DaveG> Q/C?
<DaveG> 5. Director-Elect's Report?
<BillR> No additional comments
<DaveG> Q/C?
<DaveG> Secretary's Report -> on-line (you may have to refresh, I forgot to link it in earlier)...
<DaveG> reports still accepted. Q/C?
<DaveG> Treasurer's report?
<DaveG> GA Charles
<Charles> Report sent, no additions.
<DaveG> Q/C?
<GeorgeM> C
<DaveG> GA GeorgeM
<GeorgeM> It appears that we may have funds left in the account for support to sections -- if there are any worthy projects...
<GeorgeM> or rescue efforts, we need to hear about them.
<DaveG> c
<DaveG> I would guess they would have to be funded by R3 by year end? Q/C?
<DaveG> Q/C?
<Charles> c
<DaveG> GA Charles
<Charles> That is correct.
<CJLmIRC> q
<DaveG> GA CJLmIRC
<Roy> c
<CJLmIRC> if a section or council presented a worthy project before EOY for activity in 1Q07, could funds be transferred to that entity from 06 budget?
<DaveG> GA Charles
<Charles> Right or wrong, we have done that in the past.
<DaveG> GA Roy
<Roy> I assume we have funds for help to sections in next years budget?
<CJLmIRC> (thanks)
<GeorgeM> c
<DaveG> GA Charles (and I am sure Charles would prefer that worthy project start in 2006)
<Charles> Yes, the same amount of SSVR funds ($6150)...
<Charles> are in the 2007 budget.
<DaveG> Q/C?
<GeorgeM> C
<DaveG> GA GeorgeM
<GeorgeM> AS Charles noted in his report, a metric will be applied in the future, tailoring this amoount to what we spent...
<GeorgeM> so we need to be sure we are promoting the effective use of these funds.
<DaveG> Q/C?
<DaveG> Past-Director's Report -> GA BillH
<BillH> The R3 N&A Committee expects to recommend three candidates for Delegate/Director Elect...
<BillH> then nominations from ExCom, if any...
<BillH> then approval of the R3 Committee may require special e-meeting, or email approval of slate...
<BillH> to be submitted to IEEE HQ by 15 March 2007.
<DaveG> Q/C?
<GeorgeM> C
<DaveG> GA GeorgeM
<GeorgeM> I have asked HQ, at Bill H's suggestion, about the process to get an extension on the 15 Match date, so we....
<GeorgeM> could do the selection at the Region meeting at Southeastcon, but have not received a reply yet. It would...
<GeorgeM> apparently take board of director's approval.
<DaveG> Q/C?
<DaveG> OK on to Action Agenda...
<DaveG> 9a. ExCom approve a requirement (change to Operations Manual) that Region 3 financial records be reviewed by the Region 3 Audit Committee on an annual basis.
<DaveG> GA DickR
<DickR> "On behalf of the SPC, I move that the ExCom approve a requirement that
<DickR> Region 3 financial records be reviewed by the Region 3 Audit Committee
<DickR> on an annual basis."
<DaveG> As a motion from a committee, it needs no second, there is supplemental material linked to the item ...
<DaveG> Q/C?
<DaveG> Any comments before the ExCom votes?
<DaveG> Q/C?
<DaveG> Vote Y if in support, N if disapprove, A if abstaining. All ExCom voting members vote now..
<BobD> y
<BillC> y
<BillR> y
<Charles> y
<DickR> Y
<PatD> Y
<GeorgeM> Y
<Lee> Y
<devong> +y
<ChrisH> y
<BillH> y
<don> Pending report yand will completed in a few hours.
<JimB> y
<CJLmIRC> y
<don> y
<DaveG> Motion carries.
<Robbie> y
<DaveG> Item 9b Approval of 16 October 2006 ExCom minutes. Moved by Secretary. Is there a second?
<DickR> Y
<DaveG> Q/C?
<DaveG> (thanks DickR)
<DaveG> Any comments before the ExCom votes?
<DaveG> Q/C?
<DaveG> Vote Y if in support, N if disapprove, A if abstaining. All ExCom voting members vote now.
<BobD> y
<Charles> y
<GeorgeM> Y
<DickR> Y
<ChrisH> y
<BillC> y
<JimB> y
<BillH> y
<devong> y
<BillR> y
<PatD> Y
<don> y
<DaveG> Motion carries.
<DaveG> There are no items on discussion agenda nor old or new business that was announced ...
<DaveG> I propose we do a "round table" asking each person if they have a comment or question, answer "N" or give your ...
<DaveG> item when called on. Q/C on procedure?
<DaveG> This will also be your opportunity to highlight something from the information agenda if appropriate.
<DaveG> BillR?
<BillR> Just a quick comment...
<Roy> Did the BOD move up the date requiring our Director Candidate ---
<Roy> Excuse me
<BillR> I have many of the response from the Initiative Managers and expect to combine them into an overall schedule by the end...
<BillR> of this week or first of next for circulation.
<DaveG> Thanks. Q/C?
<DaveG> CJLmIRC?
<CJLmIRC> Happy holidays all. Please note LD workshop in January in NC, and plan to be in Richmond on Friday March 23, 2007 for a great, fun workshop.
<DaveG> Q/C?
<DaveG> Allen?
<CGI917> Memphis enjoyed hosting SoutheastCon this year, and we wish the 2007 crew a successful conference. Happy holidays to all!
<Allen> n
<DaveG> Thanks Allen (and Allan)!
<DaveG> BillC?
<BillC> Last week, Quang Tang submitted his resignation as newsletter editor. I have some volunteers that I am organizing to replace him and will announce the...
<BillC> new committee when I have things ironed out. We plan to ask for newsletter submissions for ...
<BillC> later this month and get the hardcopy newsletter to the printer for ...
<BillC> arrival in your mail box in early February.
<DaveG> Q/C?
<CGI917> c
<Charles> q
<DaveG> GA CGI917
<CGI917> Hmmm. Now I see that I'm identified as CGI917! I must have logged in wrong!
<CGI917> This is Allan.
<CGI917> WIll that be too late for SoutheastCon registration/publicity?
<DaveG> (dbower please identify yourself name and position)
<dbower> Hi
<DaveG> Q/C?
<Charles> Will there be charges related to the Newsletter in 2006?
<dbower> David Bower, Public Information Officer
<BillC> c
<DaveG> GA BillC
<BillC> It is intended to arrive several weeks before the ...
<BillC> first cutoff for SoutheastCon 2007. As for expenditures, I assume we will be ...
<BillC> getting the postage paid this year as previously planned. I have to confirm that will ...
<BillC> happen as planned.
<DaveG> Q/C?
<DaveG> I think the director officially appoints the Newsletter editor so I assume you are coordinating with him.
<DaveG> Q/C?
<DaveG> BillH?
<BillH> n
<DaveG> Q/C?
<DaveG> BobD?
<BobD> N
<DaveG> Q/C?
<DaveG> Charles?
<Charles> Just received "official" numbers from RAB...
<Charles> Hope to get IEEE-USA numbers soon. Plan to have...
<Charles> next budget draft within a week or so.
<DaveG> Q/C?
<Charles> c
<DaveG> GA Charles
<DaveG> Q/C?
<Charles> The unspent RAB funds were received by the Region...
<Charles> in November. Unexpected, but welcome. A similar...
<Charles> distribution was made to Sections last year.
<DaveG> Q/C?
<DaveG> ChrisH?
<ChrisH> Happy Holidays everyone! Nothing else to add at this time.
<DaveG> dbower?
<dbower> My report is posted.
<DaveG> Q/C?
<DaveG> DickR?
<DickR> N
<DaveG> Q/C?
<DaveG> don?
<don> my report will follow.
<DaveG> Q/C?
<DaveG> JimB?
<JimB> no Southcon 07 show, no action, no surplus, no report, but do have a Happy Holiday
<DaveG> Q/C?
<DaveG> JimConrad?
<DaveG> JimConrad?
<JimConrad> yes?
<DaveG> Do you have any comments you would like to make?
<JimConrad> About shirts?
<DaveG> About anything, this is our round table discussion point in the agenda. GA
<JimConrad> Oh, sorry, was talking to charles . . . .
<JimConrad> I still have 50 IEEE denim shirts available for sections.
<DaveG> 10-4. They look nice!
<DaveG> Q/C?
<DaveG> Lee?
<Lee> c
<DaveG> GA Lee
<Lee> I need everyone's help in building the Section level MD team. Let's not let R3 get smaller again in 2007. We will provide training at Southeastcon 07.
<DaveG> Q/C?
<JimConrad> c
<DaveG> GA JimConrad
<JimConrad> Has anyone thought of training for student leaders? . . .
<JimConrad> for recruiting, and convincing graduating students to remain members?
<DaveG> Q/C?
<Lee> c
<DaveG> ga Lee
<Lee> We can train the student leaders too.
<DaveG> Q/C?
<DaveG> I would note that there are programs (for recruiting and trying to convince and for training) -- everything can be improved. Q/C?
<DaveG> PatD?
<PatD> MSU-70, Miami-52, Go Dawgs!, Happy Holidays, Report submitted, nothing to add
<DaveG> <G> Q/C?
<DaveG> Robbie?
<Robbie> Our report was submitted, No further comments at this time. Please have a happy holiday.
<DaveG> Q/C?
<DaveG> Roy?
<Roy> Did the BOD move up the date required for our Director CAndidates or have we submitted these eaarlier in the past/
<DaveG> The date has not moved, many times we have been earlier but not always. ...
<DaveG> Q/C?
<GeorgeM> C
<DaveG> GA GeorgeM
<GeorgeM> Another topic...
<GeorgeM> Some years ago we made a bulk purchase of the paperback, "Making Meetings Work"....
<GeorgeM> We could do that again to supply sopies to sections. Another possibility is the book on Volunteers, by Helen Little,
<GeorgeM> ..
<GeorgeM> but that one is pricier. We could investigate purchasing both under SSVR before year end.
<DaveG> Q/C?
<DickR> c
<DaveG> GA DickR
<DickR> Let's do it.
<GeorgeM> C
<DaveG> GA GeorgeM
<GeorgeM> If there is concensus, I'll check out bulk prices to move ahead.
<Roy> sOUNDS like a good idea if the sections don't come up with other requests
<DaveG> Any other comments before a straw vote?
<JimConrad> c
<DaveG> GA JimConrad
<JimConrad> Charles Lord and I have been working on training for Jan . . .
<JimConrad> Is that also available for SSVR money?
<DaveG> Q/C?
<CJLmIRC> c
<DaveG> GA CJLmIRC
<Charles> c
<CJLmIRC> as to NC training workshop, I am working on a proposal as we sit here for some co-share funding, so stand by on that one...
<CJLmIRC> as to books, I have been evaluating a number (over 20 so far) of great to poor books, and Helen Little's book in in the middle...
<Allan> c
<CJLmIRC> I will have some candidates to suggest to George and CharlesH.
<DaveG> GA Charles
<Charles> There are other line items for training.
<DaveG> GA Allan
<Allan> There are a lot of great books (and some not so hot) out there. May I suggest there be some input from the group before we buy a particular one?.
<DaveG> Q/C?
<GeorgeM> C
<DaveG> GA GeorgeM
<GeorgeM> All inputs welcome. We did the "Meeting" book several years ago -it supports e-conferences, but there could be a better one out there.
<DaveG> Q/C?
<Allan> c
<DaveG> GA Allan
<Allan> I'd suggest something that could support our MD efforts, such as how to motivate voluteers, provide outstanding customer service to members, etc.
<DaveG> Q/C?
<GeorgeM> C
<DaveG> GA GeorgeM
<GeorgeM> The volunteer book would support our initiative on that subject, and Charles' evaluation will be followed there.
<DaveG> Q/C?
<CJLmIRC> q
<DaveG> GA CJLmIRC
<CJLmIRC> mine or CHarlesH?
<GeorgeM> CJL
<CJLmIRC> c
<DaveG> GA CJLmIRC
<CJLmIRC> I would like to propose that anyone who has suggestions or ideas to forward them to me, and I will compile a wish list with grps recommendations to George in time to order what he deems before EOY.
<DaveG> Q/C?
<CJLmIRC> (if this meets George's wishes)
<GeorgeM> C
<DaveG> GA GeorgeM
<GeorgeM> That's fine!
<DaveG> Any further comments? (I would note no one has spoke against it)
<DaveG> Q/C?
<CJLmIRC> c
<DaveG> GA CJLmIRC
<CJLmIRC> I ask that Allan and others with suggestions of specific books (or topics) to forward to me by 12/15, so we can compile and get to George in time to spend this year.
<DaveG> Q/C?
<Allan> c
<DaveG> GA Allan
<Allan> Charles, can you distribute the list of the 20-odd books you have already looked at to get us jump-started and save time?
<DaveG> Q/C?
<CJLmIRC> c
<DaveG> GA CJLmIRC
<CJLmIRC> will do. Expect sometime tomorrow eve.
<DaveG> Q/C?
<DaveG> Q/C?
<Charles> c
<DaveG> GA Charles
<Charles> I have reservations about using SSVR funds for this purpose, but will bow to the majority.
<DaveG> Q/C?
<Allan> c
<DaveG> GA Allan
<Allan> I know it's the holidays . . . but we don't have to spend it just because we have it.
<CJLmIRC> c
<DaveG> GA CJLmIRC
<CJLmIRC> as I understand I will be passing along recommendations to George. If he wishes to make the purchase, it will be up to him and CharlesH to determine if 1) needs to be spent and 2) what part of budget (whether SSVR, LD budget, IEEE-USA, etc). I say delegate that decision to those in charge.
<Lee> c
<DaveG> OK, I think we have discussed the topic. George has asked to see if we have consensus so...
<DaveG> GA Lee
<DaveG> We will get Lee's comment when gets back ...
<DaveG> Let's do a straw vote: Y in favor of action (delegated to small group), N suggest Not, A - abstaining. Vote now.
<BobD> y
<CJLmIRC> y
<DickR> Y
<dbower> y
<BillR> y
<JimB> y
<ChrisH> y
<BillC> y
<Roy> y
<don> y
<Robbie> y
<devong> Y
<PatD> A
<DaveG> (Lee we are straw voting...
<DaveG> Let's do a straw vote: Y in favor of action (delegated to small group), N suggest Not, A - abstaining. Vote now.
<DaveG> OK, George will see broad support in the log <G>. ...
<DaveG> Lee, did you have a comment you wanted to make on this?
<Lee> N
<DaveG> OK...
<Lee> c
<DaveG> Our next meeting is 22 Jan 2007 at 9pm EST ...
<DaveG> with reports due 20 January. ...
<DaveG> GA Lee
<Lee> I'm sorry, was disconnected. What is the straw vote all about ?
<DaveG> The straw vote was an indication of general support for purchasing an appropriate book for each section.
<DaveG> GeorgeM: Many Y's and 1 A in the straw vote (and 3 disconnects <G>)
<Lee> Y
<BillH> y
<GeorgeM> C
<DaveG> I have just announced the next meeting (in 2007) and now GeorgeM, please make any closing remarks you would like to make and adjorn the meeting (or direct otherwise).
<GeorgeM> Thank you for your time and interest -- we'll meet again in January.
<GeorgeM> WE are adjourned.