IEEE 3 ExCom E-Conf - 24 September 2007

<DaveG> Hi, Welcome to September meeting of the 2007 ExCom ...

<DaveG> under the leadership of Director McClure. ...

<DaveG> At his request, I am serving as your meeting ...

<DaveG> facilitator. This is an formal meeting (one night). ...

<DaveG> Our agenda is at https://ewh.ieee.org/reg/3/excom/meetings/2007-0910/agendas.html ...

<DaveG> What I would like to do first is have everyone say their name ...

<DaveG> into the channel. That way we will have a log of names versus nicknames...

<DaveG> (You don't have to wait your turn for this but just do it. Now) ...

<DaveG> Dave Green, Secretary / ECSC

<DaveG> (Hi JohnP)

<PatD> Pat Donohoe, Educational Activities Chair

<JohnP> Hi

<GeorgeM> George McClure, R3 director

<BillC> Bill Clayton, Communications, VA Council

<shaynes> Sean Haynese, SEC 07 Co-Chair

<Lee> Lee Stogner, R3 Membership Development Chair

<KeithJ> Keith Jadus, Area 6 Chair and SoutheastCon08 Committee

<JohnP> John Parr, Area 8 Chair

<BillR-LT> Bill Ratcliff R3 Director Elect 2006-07

<BobD2> Bob Duggan, Flat World Initiative

<dbower> David Bower, R3 Public Information Officer

<BillL> Bill LaBelle, R3 Newsletter, VA MDC, HR MDC/Newsletter

<DaveG> (hi DickR, please introduce yourself)

<BillH> Bill Harrison, Past Director/N&A Committee Chair

<devong> Devon Gayle, Area 9 chair

<DickR> Dick Riddle SPC Chair.

<ChrisH> Chris Hardy, Area 3 Chair

<DaveG> Hi Robbie (please introduce yourself and give position)

<DaveG> Welcome all. ...

<DaveG> Director McClure, do you have any welcoming comments you would like to make? GA GeorgeM

<GeorgeM> Thank you all for joining the e-conference - we appreciate your dedication.

<DaveG> Thanks GeorgeM ...

<DaveG> We will use our protocol of asking for recognition to ...

<DaveG> speak by sending "C" for comment or "Q" for question into ...

<DaveG> channel and I will recognize you. Note the use of the "..." ...

<Robbie> Wilfred A. Roberts Jamaica Section Chair

<DaveG> to imply that my thought continues on the next line. ...

<DaveG> You end a line with a "." or "?" when done and the facilitator ...

<DaveG> will resume 'control'. ...

<DaveG> The consent agenda has two items: ...

<DaveG> 3a. The ExCom to receive the reports listed in the Information Agenda ...

<DaveG> 3b. The ExCom to approve the minutes of its May meeting ...

<DaveG> Any objection to approving them on the consent agenda? ...

<DaveG> (Any objection will move them to the action agenda). Q/C?

<DaveG> Hi Roy. Please introduce yourself and give position

<Roy> Roy Harris Special Rev Cmte Chair

<DaveG> Welcome...

<DaveG> Any Q/C on consent agenda?

<DaveG> Hearing no objections, we will consider the consent agenda as approved...

<DaveG> when the agenda is adopted. ...

<DaveG> There is one action items. ...

<DaveG> 9a. R3 ExCom to endorse the Region 3 Operations Manual (rev 8-23-07) available on the SPC web site at URL: https://www.ewh.ieee.org/reg/3/spc/OpsMan_rev_8-23-07.doc (from SPC) - Riddle ...

<DaveG> There are two discussion items on the agenda as well ...

<DaveG> 10a. Review of Meetings at Region Committee Meeting

<DaveG> 10b. Review of Region Committee Agenda

<DaveG> and the information agenda containing reports. ...

<DaveG> Does anyone have any changes or additions to the agenda? Q/C?

<DaveG> Hi CJLmIRC please introduce yourself and give position

<CJLmIRC> Charles Lord, Leadership Dev, NC Council, Archives

<DaveG> Welcome...

<CJLmIRC> (sorry late)

<DaveG> If there are no objections, we will assume we have an agenda. Q/C?

<DaveG> Hearing none, we have an agenda and approved consent agenda...

<DaveG> Director's Report -> GA GeorgeM

<GeorgeM> The report was submitted - focus on volunteerism and the new organization structure.

<DaveG> Thanks. Q/C?

<DaveG> Director-elect report -> GA BillR

<BillR-LT> Thanks Dave...

<BillR-LT> I think we have an exciting meeting coming up in Birmingham and hope all sections will be represented.

<DaveG> Q/C?

<DaveG> Secretary's report -> submitted and on-line...

<DaveG> Reports still accepted as well as updates if changes are needed for R3 meeting. Q/C?

<DaveG> Treasurer's report -> submitted. Charles was unable to attend tonight. He will be issuing call for budget input shortly. Q/C?

<DaveG> Past Director's Report -> GA BillH

<BillH> Nothing to add to submitted report.

<DaveG> Q/C?

<DaveG> That completes the officer reports, now to Action Agenda...

<DaveG> Item 9a, R3 ExCom to endorse the Region 3 Operations Manual (rev 8-23-07) available on the SPC web site at URL: https://www.ewh.ieee.org/reg/3/spc/OpsMan_rev_8-23-07.doc (from SPC) (Other Info)

<DaveG> DickR -> would you introduce the item. GA DickR

<DickR> Ok...

<DickR> The SPC requests that the ExCom endorse the referenced ....

<DickR> Ops Man. the links have been provided. Any questions?

<DaveG> Q/C?

<DaveG> Motion is from a committee, since there appears to be no discussion...

<DaveG> vote Y to approve, N to disapprove, A to abstain. Vote now.

<CJLmIRC> Y

<PatD> Y

<GeorgeM> Y

<BillC> y

<BillR-LT> Y

<BillH> y

<DickR> Y

<KeithJ> y

<Lee> Y

<shaynes> y

<ChrisH> Y

<JohnP> Y

<BobD2> y

<don> y

<BillL> y

<dbower> y

<devong> y

<Robbie> y

<DaveG> Motion passes....

<DaveG> Q/C?

<DaveG> That completes the action agenda...

<Roy> Good Job Dick

<DaveG> Now to discussion agenda...

<DaveG> Review of Meetings at Region Committee meeting ...

<DaveG> https://ewh.ieee.org/reg/3/excom/meetings/2007-0910/ ...

<DaveG> at bottom of page gives list of meetings to be held in Birmingham 26-28 October...

<DaveG> Please make hotel reservation, make travel arrangements, and register using the R3 tool on this page ...

<DaveG> GeorgeM would you like to make any comments about the meetng schedule?

<GeorgeM> C

<DaveG> GA GeorgeM

<GeorgeM> WE have a full plate for meetings, and hope that section reps can carry back a clear understanding of the impending..

<GeorgeM> organizational changes to their sections.

<DaveG> (Hi Charles, please introduce yourself and give position)

<Charles> Charles Hickman, Treasurer

<DaveG> Welcome...

<DaveG> BillR, would you like to make any comments about schedule?

<DaveG> GA BillR

<BillR-LT> Sure...

<BillR-LT> As Director McClure we hope to bring all up to date with the transformation of RAB ...

<BillR-LT> and set the stage for 2008-09 and beyond. You will hear more in the coming weeks but begin thinking about...

<BillR-LT> the things that you are doing that are successful and those thngs that need improvement within your section....

<BillR-LT> Even with a full agenda we will have time to discuss issues and opportunities that are on your minds. I am looking forward to our discussions and exchanges of perspectives.

<DaveG> Thanks. Q/C?

<GeorgeM> C

<DaveG> GA GeorgeM

<GeorgeM> At the end of the Region meeting on Sunday , Oct. 28, we will have two presentations...

<GeorgeM> one on the Fellow nimonation process and the other on the IEEE-USA Innovation Institute. ...

<GeorgeM> I hope you will be able to adjust your travel plans to stay until noon to hear these presentations.

<DaveG> Q/C?

<DaveG> OK, lets move to second item (which George has led us to)...

<DaveG> Review of Region 3 Agenda...

<DaveG> We have one action item (the follow-up to SPC's motion tonight) and consent agenda like tonight ...

<DaveG> (Hi JoeyD, please introduce yourself and give position)

<JoeyD> Good evening, all. Joey Duvall - FL Council (Area 4) Chair

<DaveG> We have agenda items related to reports from the breakouts (and perhaps motions related to them) as well as the Information items. ...

<DaveG> GeorgeM: would you like to make any other comments about the agenda?

<DaveG> he must have stepped away...

<GeorgeM> Just that the IEEE-USA Annual meeting covered the PACE activities, so we don't have those included.

<DaveG> Thanks George. Any other expected agenda items for the meeting?

<DaveG> That completes this discussion item...

<DaveG> Let's move to a roundtable...

<DaveG> I'll call on each of you in roughly userid order, if you have nothing please say "N", if you have an items please say "Y" and give it. Q/C on process?

<DaveG> BillC?

<BillC> y

<BillC> We have three communications items:

<BillC> First we have been experimenting with Voice Over IP tools and regret to report we nave not found something that we can recommend for meetings like this.

<BillC> Second, we want to get a newsletter out before the next meeting. We are looking for articles that need to be presented to the Committee before the next meeting and would like to have them this week. This is electronic, so we are a little flexible if someone needs a little more time, but Bill LaBelle is trying to fit into his schedule.

<DaveG> Q/C?

<DaveG> Thanks...

<DaveG> CJLmIRC?

<BillC> Third, we need to decide by the close of Birmingham if we are sending out a hard copy newsletter in 2008.

<BillC> (paste error sorry)

<DaveG> Any Q/C for BillC?

<DaveG> CJLmIRC?

<DaveG> BillH?

<CJLmIRC> Y...

<CJLmIRC> A lot of changes in the works in IEEE - be thinking about training opportunities in your sections (preferrably at the area/council level) in early 2008. More on this in Birmingham.

<BillH> N

<DaveG> Thanks CJLmIRC and BillH. Any Q/C for CJLmIRC ?

<DaveG> BillL?

<BillL> Y

<BillL> As in the previous (August) release ...

<BillL> the audience will be the regions voulteers. The focus will be ...

<BillL> the fall meeting. ...

<BillL> If anyone has information that is suitable for ...

<BillL> distribution to the volunteers please send to me ...

<BillL> [at w.labelle@ieee.org] for inclusion.

<DaveG> Deadline is this week -- correct?

<DaveG> Q/C?

<BillL> yes

<DaveG> Q/C?

<DaveG> BillR-LT?

<BillR-LT> N

<DaveG> BobD2?

<BobD2> N

<DaveG> Charles?

<Charles> N

<DaveG> ChrisH?

<ChrisH> N

<DaveG> dbower?

<dbower> y

<dbower> Will send pixs to Bill for NL...

<dbower> made at IEEE USA Leadership Workshop...

<dbower> including those in R3 who received an award. Will try to get brief...

<dbower> PR article, too, time permitting.

<DaveG> Thanks. Q/C?

<DaveG> devong?

<devong> N

<DaveG> DickR?

<DickR> N

<DaveG> don?

<don> y

<don> Jim Conrad is actively preparing his bid for SEC10 for presentation at the BIR meeting.

<DaveG> Thanks. So we may have "New Business". Q/C?

<don> c

<DaveG> GA don

<don> Conf Comm may not have time to review and recommend by meeting time.

<DaveG> 10-4. Q/C?

<DaveG> JoeyD?

<JoeyD> N

<DaveG> JohnP?

<JohnP> N

<DaveG> KeithJ?

<KeithJ> N

<DaveG> PatD?

<PatD> N

<DaveG> Robbie?

<Robbie> Jamaica Section 30th annivesary ceremony Nov 24, 2007. Tickets, sponsor letters available. Any member interesting in attending or giving support please contact waroberts@ieee.org.

<DaveG> Great. Congrats! Q/C?

<DaveG> Roy?

<Roy> Our Review Cmte is working on a review of the Membership Dev Cmte.

<DaveG> Q/C?

<DaveG> shaynes?

<shaynes> n

<DaveG> That completes the roundtable...

<DaveG> GeorgeM: do you wish to announce next excom at this time? GA GeorgeM

<GeorgeM> Would like to firm it up at the Birmingham meeting, but tentatively, Dec. 10.

<DaveG> Thanks. Q/C?

<DaveG> Any other business tonight? Q/C?

<GeorgeM> C

<DaveG> GA GeorgeM

<GeorgeM> Suggest Excom members review the IEEE Roster (www.ieee.org/roster) to be sure it is current for Region 3 ...

<GeorgeM> A couple of glitches are in the RSR (now Matt Erickson, not Ravi Todi) and Tennessee Council.

<DaveG> Thanks. Q/C?

<GeorgeM> Send changes to geogroster@ieee.org

<DaveG> Thanks. Q/C?

<DaveG> Any other business tonight? Q/C?

<DaveG> GeorgeM: please make any closing remarks and adjourn the meeting.

<GeorgeM> Thank you all for attending. The fall meeting in Birmingham will be full of content to help volunteers "Remember the Member", so...

<GeorgeM> I look forward to seeing you there. We are adjourned.

<DaveG> Thanks George, good night all. Safe travels to Birmingham.