R3 Conference Comm Report 12/08/2008 Region 3 Section Leaders, Region 3 Excom 2008, The Conference Committee has been working with your past and future SoutheastCONs to help them be successful to you, the section, and the organizing committee. NOTES: SEC08: Summarizing final paperwork in preparation of the closing audit. Expect the conference to go to audit in early Jan 09. SEC09: Enclosed is the summary from the organizing committee. - First and foremost, the conference registration is now on line. Please access it through the conference website, www.southeastcon.org/2009. - As you will notice once you get there, we also now have our new conference logo on the website. - Three of the five tutorials are established and posted on the website. The remaining two have been identified and are in the process of being finalized. - Our keynote speaker for the banquet will be Mr. Chuck Huling of Southern Company. The topic is still being finalized, but it will be in keeping with the "green" (environmental friendly) theme of the conference. - We should hopefully have a sample banquet program layout for your review shortly. - We received 130 paper submissions for the Technical Papers that are now being reviewed. - The hardware and software competition are progressing nicely. Software platform definition is currently being worked out. - The PDS/SPAC speakers have been identified and are in the process of being finalized. - AV and IT negotiations are in progress. - All but one vegetarian course and one dessert have been finalized and they are closed to being resolved. - Conference room assignments have been finalized the setups are in the process of being finalized. - We have a working schedule for the conference. - There will be tables made available for IEEE-USA, SoutheastCon 2010, and Region 3 in the exhibit area. If you have any questions, please them to the general co-chairs at chair @ sec09.com. This way Amy, Bill, and myself will receive them. Mary Lynn General Co-Chair SoutheastCon 2009 Mary Lynn Smith ViaSat, Inc. Antenna Systems 1725 Breckinridge Plaza Duluth, GA 30096 USA Phone: (678) 924-2527 Fax: (770)935-3285 email: marylynn.smith @ viasat.com SEC10:  Jim Conrad forwarded a detailed report under separate cover and is availble for your review. SEC11:  Location in question.  The committee is reviewing options to locate this conference in a city that is agreeable with the local section.  More on this in the next 60 days. Audit: The Conference Committee is under regular review and we look forward to any concerns and actions are recommended by the review committee. Respectfully Submitted, Don Hill Conference Chair Region 3 2008 dhill@uky.edu