(Operations Manual -- APPENDIX B.1)
Necessary and authorized travel expenses associated with Member and Geographic Activities will be reimbursed in accordance with policy and limitations specified herein.
Necessary and authorized travel includes travel that is required in support of regional activities and objectives and that has been authorized by the Regional Director and/or the Regional Executive Committee. This travel is generally limited to travel by Regional Committee and Regional Executive Committee members in attending Regional meetings as well as travel by Area/Council Chairs and Regional Committee Chairs in carrying out their responsibilities.
Reimbursement as covered below will be made upon submission of
appropriate IEEE travel expense voucher (see spreadsheet form below) to
the Region 3 Delegate/Director within 30 days of the incurred expenses,
accompanied by evidence of payment, such as hotel statements, travel
ticket stubs, etc. on the following basis:
Spouse expenses are not reimbursable. A rental car in conjunction with air transportation is reimbursable only when the cost is justifiable and with the Region 3 Delegate/Director's prior approval.
Under extenuating circumstances the Region 3 Delegate/Director is authorized to approve expenses which vary from the above provided a written request showing justification for such variance is submitted in advance of incurring the expense.
All members authorized to travel on any IEEE activity are asked to seek the support of their employer for travel expenses and to request reimbursement from IEEE only when such support cannot be obtained.
Volunteers who rent cars should review the following web site. http://www.ieee.org/documents/ieee_business_auto_insurance_overview.pdf
Note: The current reimbursement rate for auto mileage set by the Internal Revenue Service can be found at https://www.irs.gov/Tax-Professionals/Standard-Mileage-Rates. The same web site shows a history of reimbursement rates.
Note: The directions for completing a request for reimbursement can be found at Region 3 Volunteer Expense Reimbursement
Updated: 7 Mar 2016 Gregg Vaughn (add link for history of reimbursement rates for mileage)