Calendar for Conference in 2025

Month Who Activity
January All Submit photograph to Newsletter Editor, Web Master
January All Review Operations Manual, calendar, and other documents to maintain familiarity with duties.
January Conference Send out RFPs to potential host venues for SoutheastCon for year+3 if not already done
February All Standing committee staffing complete
February All Submit newsletter articles for spring (SoutheastCon) edition
February/March Conference Make recommendation of selected site to R3 EXCOM
March/April Conference Make motion to R3 Region Committee for SoutheastCon year+3
March/April All Submit expense reimbursement request through Concur in accordance with Region travel policy
March/April All Plan meetings (if any) in conjunction with Region Committee as approved by Region Director
March/April All Facilitate the Financial Audit of the Region 3 Financial Records.
March/April Conference Solicit invitations from sections for Annual Conference (SoutheastCon)
March/April Conference Information available for next SoutheastCon at current SoutheastCon
August/September Conference Hold kickoff meeting with SoutheastCon year+1
September All Submit articles to Newsletter Editor
December Conference Send out RFPs to potential host venues for SoutheastCon for year+4
December All Submit articles to Newsletter Editor (third edition is typically optional)
December ExCom Approve recommended budget for next year
December All All chairs/officers: records transferred to incoming chairs/officers
December All All committee/officer records submitted to Secretary for archiving