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Some Commonly asked Questions

I am new to GOLD. What is it?

Not sure what we are doing? Read this and it'll all be crystal clear. Feel free to use this presentation to give an overview of GOLD at your meetings and other events.

GOLD Introduction: PowerPoint

How to start a GOLD Affinity Group in my section?
bulletFollow the process outlines in the 'Start an Affinity Group' link.

How do I get funding for my events?
bulletUS$180 Annual Section Rebate - File L-31 meeting reports with Section Secretary
bulletSection budget
bulletUS$200 - $500 from GOLD Quick Start Incentive Fund
bulletLocal industry
bulletRegional Activities Board (RAB): http://www.ieee.org/ra
bulletMembership Development Programs: http://www.ieee.org/organizations/rab/md

What is QSIF? How do I apply for it?

This is a one-time grant to any formally established GOLD group based on a written proposal. The base amount is US$200 and matching fund is up to US$300, total US$500 maximum. To apply, simply follow the following steps

bulletConsult IEEE GOLD QSIF Page
bulletWrite up a course of activities to be implemented over a period of time
bulletSource Matching fund from Section - Contact Section Chair & Treasurer
bulletSource Matching fund from Region - Contact Region 5 GOLD Coordinator
bulletSource Matching fund from Industry
bulletComplete the application, click here for an example

How do I organize an event? (Information is courtesy of Region 7)

Planning:

  1. Come up with an event
  2. Decide potential dates and locations (convenience and allow food)
  3. Estimate number of participants
  4. Contact speaker(s)
  5. Confirm date, time, location
  6. Fee applies? (less for IEEE members)

Publicize event and RSVP:

  1. Email : GOLD, students, Section executives, Section members
  2. Section’s GOLD website
  3. IEEE R5 GOLD website (contact R5 GOLD Coordinator)
  4. Section’s newsletter
  5. Posters in local schools
  6. Phone

Almost there:

  1. Arrange audio-visual equipment, chairs, tables with location
  2. Contact speaker(s) and participants reminding them of the event and location details a week & day before
  3. Order / Buy food and drinks
  4. Pick up keys to meeting location
  5. Pick up speaker(s) and participants

Run!

  1. Sign-in / Attendance
  2. Collect fee as advertised at door
  3. Greet Everyone when all seated
  4. Short IEEE & IEEE GOLD Presentation
  5. Introduce speaker(s)
  6. Speaker(s)’ presentation
  7. Break - food & drinks
  8. Continue presentation
  9. Q&A
  10. Thank Speaker(s)
  11. Present gift / certificate of appreciation
  12. Tell people when’s the next meeting (if 1 is lined up)
  13. Thank everyone!
  14. Clean up the meeting location

After the Meeting:

  1. Return audio-visual equipment
  2. Return location keys

It’s not done yet!

  1. Write L-31 Report
  2. Update financial statement
  3. Update Section’s GOLD website
  4. Update IEEE R5 GOLD website about meeting details

Now it is!     Congratulations...

How do I recognize the volunteers and leaders in my group?
bulletSponsor / Subsidize GOLD volunteers to attend the Section's AGM or Social Event
bulletOrder IEEE Certificate of Appreciation
bulletNominate your Section's GOLD volunteers for Section GOLD Leadership Recognition
bulletNominate GOLD volunteers of a particular Society's GOLD for Society GOLD Leadership Recognition
bulletTalk to your Section to nominate your group for the Region Outstanding GOLD Program Award
bulletTalk to your Section to nominate your group for the Outstanding GOLD Program Award

 

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Last updated: 03/11/04.