MINUTES IEEE REGION 5 EXCOMM
Springfield, MO
October 9, 2004
Present: Saturday, October 9, 2004
Executive Committee/Committee Chairs:
Rummer, Reinert, R. Anderson, Meredith, Carr, Meisel, Dunn, Dean, Zobrist, Long, Leavene, Nowlin, Grosz, Pierce, Robinson, Shastri, Leonard, Ritter, Pigg, Hymel, Redfield
IEEE Guests:
None
Welcome and Introductions: – Meredith
Quorum:
Quorum of Executive Committee present (8 needed)
Agenda Review/Approval:
Agenda approved – Unanimous
Add new officer training
Minutes of April 3, 2004 R5 Meeting – Zobrist
Dean/ Grosz– Unanimous
Minutes of April 4, 2004 – Zobrist
Dean/Grosz - Unanimous
Discussion:
Director Report – Meredith
General remarks
Springfield, MO subsection
New Chapter/Affinity formation
Awards nominations
Know IEEE staff
IEEE Board information
Membership/Conference models
IEEE finances
Financially “sound”
New PreCollege (Pottinger); Webmaster (Pigg); Professional
Activities -SPAC (Hummel)
R5 Vision/Plans
Director Elect Report – Scolli (given by Meredith)
Director training Director-Elect
ExComm appointments being sought
Checking L-31’s now available (can fill out on line)
Training paradigm
History – Leonard
Proposal submitted for Taum Sauk reservoir as IEEE milestone
Through St. Louis section/Ameren – UE
Tesla laboratory milestone submitted by Pikes Peak section
IEEE.org/organizations/History_center/r5milestones.html
Milestones to look at on WEB
Treasurer – Long
R5 2004 budget presented
Fund status
Budget Highlights
Approval at January ExComm
Audit committee meet in January 2005
Sections Audit:
Dallas only R5 section being audited
Driver: Consolidation of Section accounts
15 IEEE sections in process of audit
10 % budget/actual difference looked at
Travel policy – submit within 45 days of completion
Past Director – Eason (given by Meredith)
R5 Director – elect for 2006-2007
Director-elect nominations being sought
East Area nominees sought – Deadline 9/1/04
Brief bio/IEEE activities/accomplishments
Employment assistance
Interest in building database of IEEE position interest
Area Reports
North Area – Leavene
No report
West Area – Carr
Strategic plan for Area
Keeping in touch with Sections by Email
Reported on various West Area Section activities
East Area – Nowlin
Reported on various East Area Section activities
Developing student paper action plan
South Area – Dunn
Reported on various South Area Section activities
Improve communications goal – email/phone
Discussed L-31 “problems” in submittal process
Joint activities Houston/Galveston Bay and Beaumont
Conference Committee – Meisel
2004 R5 Annual Conference – Oklahoma City, OK
Surplus ~ $5000 returned to R5
Meeting locations:
2005 Denver, CO
2006 San Antonio, TX
2007 East Area (?)
2008 North Area (Kansas City ?)
2005 Annual R5 Conference – Meisel
Report sent
MOU signed
Denver, CO – Goyal is Chair\
Design Contest/Technical Program at UC
Robotics Contest/Paper Contest at Hotel
April 7 – 10, 2005 at Omni Interlaken Resort
April 7, 8, 2005 Techcon – Leadership
April 9, 10, 2005 Annual Conference
$ 110/nite for double
Website: www.ieee.org/r5/ieee-denver.org
2006 Annual R5 Conference – Meisel
Contact Steve Atkinson for information
Conference Team being formed
R5 will manage TechCon
Conference Operating Guide still in progress
Fall 2005 ExComm meeting to be held at Section Congress
2005
Solicitation of Conference sponsorship by R5-Seed money may
be available (Leonard)
Conference timetable/location found at IEEE WEBsite
(Leonard)
Strategic Planning – Reinert
Status of R5 ExComm strategic plans
Status of R5 Section strategic plans
R5 Strategic Drivers
Strategic planning overview
R5 Vision/Mission
R5 ExComm role – Focus on the Sections
Planning comments
Discussed R5 Goals
Discussed R5 ExComm Action Plans
Section Congress – Ritter
Overview
Reasons for attendance
Plenary meeting
Breakouts: Tutorials/Workshops/Caucuses
Sections need to do:
Primary delegate –
By 12/15/04
RAB will fund $ 350
R5 will provide most of remaining funding
Criteria:
2004 Section Strategic Plan
% accomplishment of Strategic Section goals
Primary Delegate active in Section in an appointed
position or an officer
Registration fee:
Primary Delegate waived
Additional Delegates/Alternatives
Guests age >13: $ 190
Guests age <12: $ 95
Registration covers cost of meals
Lodging:
$ 170/night
October 14 – 17, 2005
Waterside Marriott, Tampa, FL
R5 ExComm meeting – October 13, 2005
Discussion Agenda:
Committee reports:
GOLD – Shastri
Goals
Achievements
Redesigned GOLD website
Close to forming Dallas GOLD affinity group
New GOLD affinity group in Central Texas
Graduation reception for student branches
K. C. GOLD group revitalized
Membership – Redfield
Discussed major focuses
Upgrade program
Reinstatement program
Use of SAMieee database
Track and target members coming into Section
Government Activities – Dean
Off-shore outsourcing issues
Patent Office issues
White papers on IEEE USA websites for helping in
contacting legislators on issues of interest
CARE program
REPCOM- Rummer
Mission statement
Goals
Structure
REP List
Discussed value of the REP list
WEBsite – www.ieee.org/replist
Awards – Collier (presented by Meredith)
Report submitted
Awards nomination form developed
Life Member – Anderson
Central Texas Life Member group revitalized
Working on developing new Life Member groups
Women In Engineering – Robinson
Overview
Goals
Central Texas/Lubbock only WIE chapter’s
WIE Listserv maintained – can sign up on IEEE home
page
Houston in process of developing WIE chapter
Strive to get WIE affinity group in each Section
Electronic Communication – Pigg
Website management
HTML/Content Management System
Recommendations
Select functions desired for R5
Select best CMS for selected functions
Deploy R5 website on EWH
Long term
Encourage IEEE to offer CMS for all entities
R5 Website review
One CMS that meets needs of all IEEE
Pilot process using CMS will be implemented
Contact: j.k.pigg@ieee.com
Education – Ziemer
No report
Industry Relations – Lillie (presented by Leonard)
Plan for Industrial Relations develop
Boeing received R5 Award – to be sent to RAB
SPAC/MPAC – Hummel
No report submitted
PACE – Pierce
Funding requests for six different projects
~ $ 8000 to spend rest of year
PACE project funds are matched by Section
PACE funds also available through Chapters
(Rubenstein)
Professional Activities Program Areas
PreCollege Education
Employment Assistance
Career Assistance
Professional Education
Technology Policy
Governmental Activities
WIE also fundable
PACE slide presentation to Area chairs on R5 Website
Pre-College – Pottinger (presented by Meredith)
Junior member of IEEE concept
Student Activities – Grosz
Recommend prize amounts for Design/Robotics/Paper be
Changed (see Motion)
Approval of DeVry-Kansas City student branch
discussed – Straw vote approved concept
Nominations and Appointments - Eason
Report submitted
Chapter Activities – Leonard
Report submitted
WEBsite – www.ieee.org/chapters
Utilize WEBsite for chapter resources
Employment/Career – Eason
Report submitted
Section Officer Training – Whipkey (by Meredith)
Bring officers/family to a site for training - Investigation
of concept/costs/time/where
Discussed Training for Section officers in North Area
Section Officer training on RAB website
www.ieee.org/organizations/rab/scs/officer_training
Action Items:
Deadline(s) for Student Paper Contest to be sent to Area chairs-
Submit latest R5 ExComm roster to IEEE - Zobrist
Conference Operating Guide to be completed in two months –
Anderson
Information on CARE program to R5 ExComm –Dean
Determination of R5 ExComm January 2005 meeting location-time
already fixed (1/15/05) –Meredith
Website CMS prototype will be developed/presented at the
January R5 ExComm – Pigg
Travel policy – submit within 45 days of completion – R5 ExComm
Bring officers/family to a site for training -Investigation of
concept/costs/time/where/attendees – Anderson/Leonard
Motions:
Agenda approved (with addition of with new officer training) –
Unanimous
Approval of Minutes of April 3 2004 R5 Meeting – Zobrist
Dean/Grosz – Unanimous
Approval of Minutes of April 4, 2004 – Zobrist
Dean/Grosz – Unanimous
Standardize Robotics/Paper prize amounts at:
$ 800 – 1st prize; $ 500 – 2nd prize; $ 250 – 3rd prize
- Grosz/Dean – Unanimous
Design Contest prize amounts 1st $ 400; 2nd $200; 3rd $ 100 –
Dean/Hymel- Unanimous
New Business:
Meredith suggested as ieee-usa president
Candidates for ieee-usa positions on WEB
Next Meeting:
R5 Excomm, Jan 15, 2005 – Corpus Christi, TX or Shreveport, LA
Adjournment:
Adjourned at 5:00 pm – 10/9/04
Submitted:
George W. Zobrist, Secretary
12030 Country Club Drive
Rolla, MO 65401
10/12/04
(source file - reg5minutes1004excomm.doc, jkp)