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Conference Coordination SubCommittee (CCSC)

The objective of Conference Coordination Sub-Committee is to facilitate effective and timely conference planning and execution in the Region.

Conference Coordination SubCommittee

Marian Kazmierkowski (Poland) - Chair e-mail: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Gerhard Hancke (South Africa) e-mail: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Carl James Debono (Malta) e-mail: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Baldomir Zajc (Slovenia) e-mail: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

2009 Panel of Conference Organizers (POCO) in Prague
On 18-20 July, 2009 the POCO for the first time was hosted in the Region 8 by IEEE Czechoslovakia Section in Prague, Czech Republic. The POCO is the annual education and networking event for IEEE Conference Organizers, Regional Conference Coordinators, and the Vice Presidents for each society. The Panel has been opened by presentation of Region 8 Director Jozef Modelski, and further in the afternoon Panel, Tariq Durrani has moderated presentations by Marian Kazmierkowski, Joao Costa Freire (General Chair of the EUROCON 2011) and Carl Jems Debono (General Chair of the MELECON 2010). So, the Region 8 was strongly represented. All presentations and more details can be found: www.ieee.org/web/conferences/organizers/poco/2009/index.html

Incoming R8 Conferences

• MELECON 2010 April 25-28, 2010, Valletta, Malta.

• SIBIRCON 2010 July 11-15, 2010, Irkutsk, Russia.

• HISTELCON 2010 November 3-5, 2010, Madrid, Spain.

• ENERGYCON 2010 December 18-21, 2010, Manama, Bahrain.

• EUROCON 2011 April 28-30, 2011, Lisbon, Portugal.

• AFRICON 2011 September, 2011, Victoria Falls, Zambia.

• MELECON 2012 April, 2012, Tunis

• EUROCON 2013 July 2-5, 2013, Zagreb, Croatia

Looking for Section-Candidates to Organize Future R8 Conferences

• EUROCON 2015

• AFRICON 2013

• MELECON 2014

• SIBIRCON 2012

• ENERGYCON 2012

• HISTELCON 2012

CCSC Functions

1. Encourage Region 8 Committees and Sections to develop conferences to meet the specialized interests of their members. Use the accumulated experience of the Region to help ensure early success of such ventures.

2. Act as the focal point for information about IEEE conferences being scheduled in Region 8.

3. Periodically review the effectiveness of all conferences sponsored or co-sponsored by Region 8. Recommend improvements as appropriate to the conference leadership, hosting section and associated activities. Suggest new conferences where a need is recognized and suggest termination of conferences no longer needed or posing undue financial liability.

4. Assist with conference questions

5. Assist in creating the content for Region 8 conferences web pages

6. Maintain an awareness of the availability of professional conference management services and suggest the use of such services where appropriate. Give assistance in the negotiation of contracts for service. Review all such contracts where Region 8 might have financial liability and make recommendations to the Region 8 Operating Committee regarding approval of such contracts.

7. Solicit invitations from Sections in Region 8 to host the flagship R8 conferences in accordance with Region 8 and IEEE Bylaws:

8. Develop & maintain general guidelines for IEEE Region 8 sponsored conferences to ensure a high quality of the related conferences end products and services, and revise as appropriate.

9. Make all conference leaders aware of potential schedule conflicts between conferences without undue concern where geography or different technical interests limit the impact of schedule proximity.

10. Manage the budget of the Conference Committee if R8 is financially liable.

11. Maintain historical records, and obtain, develop and keep current documentation on Region 8 conferences.

12. Submit pertinent and timely conference information to the Region 8 Newsletter Editor.

13. Represent the Region at IEEE Conference workshops and meetings

14. Coordinate area and/or region wide conferences offering dates and locations of conferences to avoid overlaps.

15. Consolidate a list of all technical society conferences with associated information that are coming into Region 8.

16. Distribute information on Region venues to technical societies.

17. Cooperate with Region 8 Membership Development Committee and Industry Relation Sub-Committee.

Requirements and Forms for Region 8 Sponsored and Co-Sponsored Conferences

Following documents are available for conference organizers asking Region 8 for Financial Sponsorship or Technical Co-Sponsorship:

• Requirements, Application Form, and Terms of Agreement for Region 8 Sponsored and Co-Sponsored Conferences (the level of Region 8 sponsorship is defined in Appendix on the end of this document),

• Memorandum of Understanding (MoU) Form with Instruction (only for Financial Sponsorship)

R8 Past Conferences

· AFRICON

· 2009: September 22-25, 2009, Nairobi, Kenya

· 2007: Windhoek, Namibia, September 26-28

· 2004: Gaborone, Botswana, September 15-17

· EUROCON

· 2009: Saint-Petersburg, Russia, May 18-23, 2009

· 2007: Warsaw, Poland, September 9-12

· 2005: Belgrade, Serbia, November 21-24

· MELECON

· 2008: Ajaccio (France), May 5-7, 2008

· 2006: Torremolinos (Málaga), Spain, May 16-19

· 2004: Dubrovnik, Croatia, May 12-15

· SIBIRCON

· 2008: Novosibirsk, Russia, July 21-25, 2008

· HISTELCON

· 2008: Paris, France, 11-12 September

Region 8 Co-Sponsored Conferences

· 51st International Symposium ELMAR-2009

Go to the IEEE R8 Calendar to have a full list of IEEE conferences in Region 8.