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The following contents were taken from "IEEE Branch Leadership Workshop 2006 Workbook"
Chair
As the executive officer of the Branch, the Chair is the key to effective student leadership. As Chair, you are responsible for the overall management of all Branch affairs and a key motivator. To be effective, you must learn and use the skillful art of delegating responsibility to your officers and to certain selected members as required by the size and range of activity of your branch. This Leadership Training Workbook is a useful resource for developing these skills. Other helpful information is available on the IEEE Student Concourse web site at www.ieee.org/students
Specific Duties:
1. Preside at all meetings of the Branch.
2. Hold regular meetings of the Branch Executive Committee and serve as chair.
3. Appoint program, publicity and membership committee chairs promptly.
4. Prepare the required reports for IEEE Student Services.
Annual Plan – 1 November or two months after the academic year begins
Annual Report – 1 May or six months after the academic year begins
5. Arrange for the election of Officers on a calendar year basis and report to IEEE.
6. Ensure smooth transition of information and materials to newly elected officers and arrange orderly transfer of Branch records.
7. Work with and coordinate some activities with Section and Region officers.
8. Communicate frequently with other officers.
Vice-Chair
The Vice Chair frequently oversees committee responsibilities and always shares the workload of the Chair. Since you are an important member of the Executive Committee, you can do much to motivate Branch Activity.
Suggested Duties:
1. Chair the Program and Membership Committees.
2. Organize field trips or special events beyond regular program efforts.
3. Arrange for refreshments at Branch meetings.
4. Assist the Chair in following up on assigned committee responsibilities.
5. Perform all functions of the chair in his/her absence or upon request.
Secretary
The Secretary maintains all Branch records and supplies for the Branch.
Specific duties:
1. Submit to IEEE Student Services the Newly Elected Officers Form.
2. Keep detailed records of each Branch meeting.
3. Maintain stationery and other IEEE forms and supplies as required by the Branch.
4. Maintain Branch membership roster and committee assignments list.
5. Be responsible for all Branch correspondence.
6. Post a calendar of events.
7. Assist Chair to ensure that Branch activities are conducted under the provisions of the current Branch Constitution and Bylaws.
8. Arrange for an orderly transfer of all Branch records to the incoming secretary.
Treasurer
The Treasurer is responsible for maintaining the financial accounts of the Branch. Since final approval of a project may depend on the finances available, it is imperative that all records be kept current and as accurate as possible.
Specific duties:
1. Maintain the appropriate Branch accounts.
2. Prepare an annual budget and submit the annual plan of activities to IEEE Student Services by 1 November or two months after the academic year begins.
3. Prepare the final Financial Statement and submit the annual report of activities to IEEE Student Services by 1 May or six months after the academic year begins.
4. Oversee all fund-raising efforts, working with Branch Chair and Counselor.
5. Arrange for an orderly transfer of all Branch financial records to the incoming Treasurer.
Student Branch Counselor
The Branch Counselor is a University or College faculty member, an active IEEE member, who serves as an advisor to the Branch and its student Officers. As the Officers usually change annually, and sometimes more often, the Counselor lends a very important sense of continuity to Branch affairs. As such, the Branch Counselor is a key individual whose participation is vital to the success of a Branch.
The Branch Counselor is appointed by the local Section Chair, upon the recommendation of the Student members of the Branch and the consultation of the Regional Student Activities Chair (RSAC), and serves with the approval of the Department Head. The appointment (or re-appointment) is normally for two years. In addition to a vibrant and good working rapport with the Student Officers, the Counselor should be in frequent contact with the Section Student Activities Chair (Section SAC). He or she should act as a liaison with the Section, the Region, and IEEE Headquarters, and should be familiar with all aspects of Branch operations.
Specific duties:
1. Ensure that information from IEEE Headquarters is transmitted to the student officers.
2. Attend Executive Committee meetings and assist Branch Committees.
3. Participate in regional Student Activities Committee meetings.
4. Consult with Section Student Activities Committee (SAC), Regional SAC Chair or Regional Director about Branch Activities or problems.
5. Promote the online application for all new student applications and the online renewal.
6. Foster good relations with the local section and encourage students to establish regular liaison with the Section SAC Chair.
7. Establish industrial contacts for Branch programs and activities in conjunction with the Branch Mentor.
8. Promote student awareness of awards, contests and benefits of membership.
9. Interest other faculty members in the activities of the Branch.
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