2009 EMC Symposium Committee Meeting Minutes

The committee met on 29 August 2007  to discuss status and goals.

Attendees

Tim Stevens
Dr. Robert Flake
Dave Staggs
Glenn Watkins
Rhonda Erickson
Dr. Vince Rodriguez
Phillip Stolle
Mark Prchlik
Mike Vrbanac
Janet Oneil
Mike Royer

Old Business

We need to get the EMC2009.org alias registered to us.  (Phillip) DONE

Dave expressed concern over the Conference Management Services (CMS) contract and is looking to perhaps get a competitive bid, and will send current contract to Patrick, Rhonda, and Mike R. to solicit improvements.  Done

New Business

The review of papers for acceptance/rejection and for best paper awards is now handled by the EMC Society Technical Advisory Committee (TAC), which presently is staffed by Bob Scully, Bruce Archambeault and John Archer.  As a result, the Technical Papers Chair (Dr. Robert Flake) and the Technical Program Chair (Dr. Michael Foegelle) will combine as Co-chairs to coordinate the call for papers and the review by the TAC.  In addition, the Workshop/Tutorial/Special Session/Invited Session volunteers will work under these technical program co-chairs.  Documents on how to get this started were handed to Dr. Flake.  The immediate goal is to issue a call for papers by the start of the 2008 Symposium in Detroit.

Note; it would be good for Mike Vrbanac to meet with Colin Brench to collect ideas and initiatives for Demonstrations/Experiments sessions.

We need an arrangements chair (Rhonda?)

            -Arrangements chair needs to act soon to get room commitments for overflow hotels.
            -Arrangements chair would coordinate the meeting room needs such as Audio/Visual and food for all meetings including standards committees, clubs, speaker ready rooms, and the technical sessions.

Need a Special Sessions/Invited Sessions Chair

Need a Registration Chairperson.  This Chairperson would not have much to do in preparation.  Duties would be to supervise the Registration booths to resolve problems, and to report early financials/registration tallies to the Executive Committee.

Publicity is so closely related to Publications that Dave has decided to merge these.  Glen Watkins will need to have some staff to be able to handle both of these.

We still need a theme or tag line.

Regarding CMS contracts, the 2010 organizers have written a contract that has value to us.  This contract is required reading for all.  (See attached)

Closing

The next EMC 2009 Committee meeting date was set as concurrent with the October Chapter meeting.

Attachments;
Roster
Dave’s presentation notes
CMS contract