| Committee Bylaws |
| Tuesday, 06 March 2007 | |
|
MINING INDUSTRY COMMITTEE IEEE INDUSTRY APPLICATIONS SOCIETY SCOPE, POLICIES, AND BYLAWS I. SCOPE A. The sponsoring organization of the Mining Industry Committee is the Industry Applications Society, Institute of Electrical and Electronics Engineers. B. The scope of the Committee is: Treatment of all matters within the scope of the Industry Applications Society in which the emphasis or dominant factor specifically relates to the Mining Industry. C. An intent of these Bylaws is to conform to the Bylaws of the Industry Applications Society. II. POLICIES A. MEMBERSHIP 1. Members of the Committee shall be appointed by the MIC Chairperson from representatives of the Mining Industry and its suppliers and consultants. 2. Conditions of membership shall be in accord with the attached "Conditions of Membership." B. COMMITTEE WORK AND TECHNICAL PAPERS SHALL EMPHASIZE: 1. Development of recommended practices for the Mining Industry. 2. Development of conditions that encourage authors to produce pertinent papers for technical conferences and IEEE publications. 3. Development of those Standards for Mining Electrical Equipment as designated by the IAS Standards Board & Mine Safety Standards Committee. C. EMPHASIS ON SPECIFIC ELECTRICAL PRODUCTS 1. Mining Industry Committee objectives emphasize establishment of recommended engineering practices for electric equipment for all the Mining Industry. Therefore, in meetings and Committee work, no promotional emphasis on specific brands and features or any particular manufacturer's equipment will be permitted. This Committee is basically an engineering group brought together for common engineering purposes where mutual interests are involved between the Mining Industry and their electric equipment suppliers. ‑2‑ III. BYLAWS A. OFFICERS 1. Officers of the Committee shall be: Chairperson, Vice Chairperson, Secretary, plus any other officers required by the Chairperson to administer the Committee. Terms of office will be two years. Successive terms of office may occur but shall not total more than 4 years, unless the first fraction of a term is to fill an unexpired term of office of his predecessor. Officers shall serve for the calendar year January 1 to December 31. All officers shall be members of the Mining Industry Committee. 2. The Chairperson of the Mining Industry Committee (MIC) will be appointed by the IA Society Process Industries Department (PID) Chairperson. He will preferably be the nominee approved by the MIC. (The power to remove the MIC Chairperson from that office before his normal term or office expires, is also inherent in this appointive power of the IEEE/IAS/PID Chairperson). Appointments to the offices or MIC Vice Chairperson and Secretary will finally be made by the appointed Chairperson of the MIC. In accordance with the majority voting by the MIC on the nominees to these offices. 3. Recommended candidates for offices of Chairperson, Vice Chairperson and Secretary will be nominated by a Nominations Subcommittee consisting of the Committee Chairperson and three other members appointed by the MIC Chairperson. These recommended candidates, plus additional candidates who may be write-ins on a ballot, will be voted upon by the full Mining Industry Committee, on ballots mailed by Secretary to MIC members prior to the annual fall meeting. 4. The MIC Chairperson shall be responsible for the general operations of the Committee. He shall make all appointments to the Committee, make assignments to Working Groups and Subcommittee, and appoint Chairpersons for Working Groups and Subcommittees. In the event the office of Committee Vice Chairperson or Committee Secretary becomes vacant due to resignation or other reason, the Committee Chairperson shall appoint another member of the Committee to serve out the unexpired term. 5. The Committee Vice Chairperson shall be responsible for the assignments made to him by the Chairperson and shall be a committee liaison to the Chairperson. He shall also assume the duties of the Committee Chairperson in case of the Chairperson's absence or incapacity. ‑3‑ 6. The Committee Secretary shall be responsible for the maintenance of accurate records of proceedings of meetings and such other duties as may be assigned by the MIC Chairperson. 7. At the option of the MIC Chairperson, the office of Advisor may be established (or abolished) and may include one or more people as the Chairperson appoints. B. WORKING GROUPS AND OTHER MIC ENTITIES 1. Technical activities of the Committee will be handled by Working Groups. These Working Groups will be responsible for developing technical programs and recommended practices. Working Groups may be long- or short-term organizations as determined by the needs of the Committee. 2. Certain administrative activities of the MIC will be handled by Subcommittees. These Subcommittees will be responsible for designated functions which help to ensure continuity in activities of the MIC. 3. Working Groups and Subcommittees are to be formed as deemed appropriate by vote of the members at a regular Committee meeting. 4. The following Working Groups are ongoing as approved by the MIC Membership: 1. Communications Subcommittee 2. Continuing Education Subcommittee 3. Standards Subcommittee 4. Paper Review Subcommittee 5. Coal Mining Subcommittee 6. Metal, Non‑Metal Subcommittee 7. Executive Subcommittee 8. Conference Subcommittee 9. Liaison Representatives 5. Each Working Group and Subcommittee will be headed by a Chairperson appointed by the MIC Chairperson. 6. Each Committee member shall be a member of and active in one or more Working Groups or Subcommittees, to which he shall be appointed by the MIC Chairperson. 7. The function of Liaison Representatives is defined in Article III‑E9. Such Liaison Representatives are appointed at the discretion of the MIC Chairperson and a vote of the members is not required. 8. Creation and maintenance of MIC mailing lists will be directed by the MIC Chairperson. The list will be the responsibility of the secretary. ‑4‑ C. CHANGES TO BYLAWS 1. Changes to these Bylaws shall be made only at the regular Committee meetings as defined in Article III D-1, and then only by affirmative vote of at least one‑third of the total members of the Committee. Proxy votes are acceptable only if a member has designated another regular member to vote his proxy. 2. Any given change to policies and/or Bylaws to be adopted at a given meeting must have been included Aas is@ in the formal mailed notice of that meeting. Otherwise such a proposed change must be proposed at one meeting and then carried over for final action at the next Full Committee Meeting. D. MEETINGS 1. Committee meetings shall be held twice annually: At the IAS Annual Meeting and the Annual Technical Conference of the MIC. 2. The quorum necessary to transact the general business of the MIC shall be 25 percent of the regular membership of the MIC to be present in person, or by duly delegated alternate, or by instructed proxy. 3. In transacting general business a motion is passed if a majority of those present vote affirmatively. 4. Generally speaking, business between regular meetings is done by correspondence and by phone calls. This does not preclude the possibility of specific Subcommittees or Working Groups (which are but a part of the whole Mining Industry Committee) calling for spec1al meet1ngs on specific projects, if the Chairperson of that particular component considers such special meetings necessary and arranges for necessary details. 5. It is the policy of the MIC that, whenever practicable, an agenda listing the topics for discussion shall be sent to the members at a reasonable time prior to each meeting (other than formal conferences, symposia or conventions) of the Mining Industry Committee, its Subcommittees, or other working assembly of a group; or, in any event, an agenda shall be distributed at any such meeting by the Secretary of the particular body or by a designated member of the particular body. 6. At each meeting (other than formal conferences, symposia or conventions) of the Committee, its Subcommittees or other working assembly of a group, minutes of the meeting shall be maintained by the Secretary of the particular body or by a designated member of the particular body. ‑5‑ Minutes shall record concisely attendance at the meeting, the substances of all discussions and any actions taken, but need not be in the nature of a verbatim transcript. Maintenance of record copies of the minutes shall be done by the Secretary. He shall be forwarded such official copies by the Secretary (or acting Secretary or other official) of the component so meeting. 7. The MIC Secretary shall preserve such official minutes for a period of not less than three years after which they may be destroyed. However, official copies of MIC Bylaws shall be retained until a superseding issue is officially in effect by action of the MIC. 8. Distribution of copies of minutes of all MIC Committee meetings shall be made to all MIC members within two months or less of the MIC Committee Meeting. Distribution of minutes of meetings of Subcommittees or other working assembly of a group is recommended as good practice for conduct of such meetings but is not mandatory. 9. It is the policy of MIC that the membership of MIC, its Subcommittees or any working assembly of a group shall reflect various factors such a geographical balance, special expertise, etc. and shall include a reasonable proportion of persons (one or more) employed by supplier, user and/or other involved organizations. 10. No meeting of any of the MIC, its Subcommittees, or working assemblies shall convene where the interests associated with the persons in attendance are solely those of either supplier or user organizations. E. SCOPES OF WORKING GROUPS, SUBCOMMITTEES AND LIAISON REPRESENTATIVES Following are the scopes of typical "Working Groups, Subcommittees and Liaison Representatives.@ In many cases the work of a particular entity of the MIC may overlap the work or another MIC entity. In all such cases it is expected the Chairpersons or the entities involved will cooperate with each other in working out problems arising from such overlaps utilizing the MIC Chairperson as needed in resolving such matters. 1. Communications Subcommittee ‑ The scope of the communications subcommittee includes all matters within the scope of the MIC involving all communications such as voice, data processing, alarms, supervisory controls, safety units and other like devices. They are also charged with the responsibility to help in keeping all MIC members informed as to state of art and available equipment. 2. Continuing Education Subcommittee ‑ The scope of the Continuing Education Subcommittee is to provide Tutorial guidance for MIC members. To cooperate with IAS and IEEE to make available self training pertinent to mining. ‑6‑ 3. Standards Subcommittee ‑ The scope of the Standards Subcommittee is to revise and update existing standards as pertaining to Mining Industry. They will submit requests for new standards and upon approval of IAS Standards Board and Mine Safety Standards Committee, will form working groups to prepare such Standards. This working group will adhere to Part III, Sec. D 9‑10 and Part II, Sec. C-l, of MIC Bylaws. All standards will be submitted to Mine Safety Standards Committee for final approval. 4. Papers Review Subcommittee ‑ The scope of the Papers Review Subcommittee includes all matters within the scope of the Mining Industry Committee specifically involving: a. Making recommendations to the MIC for "Authors Guides" and for other rules and procedures relating to the production and presentation of technical papers at conference sessions sponsored by the Mining Industry Committee. However, matters affecting conduct of participation of authors at conference session must be cooperatively worked out with the Conference Subcommittee. 5. Coal Mining Subcommittee ‑ The scope of the Coal Mining Subcommittee will be to develop among its members a guidance group for presentation of papers and propagation of information to all members of MIC. To give guidance for standards work. To help in legislative regulations interpretations. To assist code making bodies as required and continue editing of such codes. To develop a typical mine power layout publication and continue its updating. All working groups will adhere to Part III, Sec. D 9‑10 and Part II, Sec. C‑l, of MIC Bylaws. 6. Metal, Non‑Metal Subcommittee ‑ The scope of the Metal, Non‑Metal Subcommittee is to develop among its members a guidance group for presentation of papers and propagation of information to all members of MIC. To give guidance and develop of standards when necessary. To help in legislative regulations and the1r interpretations. To assist in Code making and continuing its editing. To develop a typical power layout publications for Metal, Non‑Metal and provide update material as needed. All working groups will adhere to Part III, Sec. D 9 and 10, Part 11, Sec. C‑l of Bylaws. 7. Executive Subcommittee ‑ The scope and membership of the Executive Subcommittee of the Mining Industry Committee is to provide guidance for the officers of the Committee. The incumbent officers (Chairperson, Vice Chairperson and Secretary), plus the past two Committee Chairpersons, Chairperson of Working Groups and of Subcommittees, and the Advisor(s) shall constitute the Executive Committee. In general, the Executive Subcommittee will: ‑7‑ a. Provide seasoned and on‑going advice and counsel to each set of "new" MIC Officers to assist in minimizing the loss of knowhow which sometimes accompanies the change of major officers. b. Provide seasoned and on‑going advice and counsel of IEEE‑IAS and on MIC matters to each MIC Subcommittee. c. Seek to improve relationships between the Institute (IEEE), the Industrial Applications Society (IAS) and the Mining Industry Committee. 8. Conference Subcommittee ‑ The scope of the Conference Subcommittee includes all matters within the Scope of the Mining Industry Committee relating to the participation of the MIC in any conference but subject to approval by the MIC Chairperson. The Chairperson of the Conference Subcommittee is appointed by the MIC Chairperson. The Conference Subcommittee in general will: a. Formulate suggested policies for MIC participation in Conferences and seek approval for them from the Executive Subcommittee. b. Supervise the administration of such approved rules for MIC Conference participation by, wherever possible, working with Chairpersons of Working Groups, other Chairpersons of MIC entities and with other MIC entities as required to accomplish the results desired. c. The Conference Subcommittee members will be appointed by Conference Subcommittee Chairperson and approved by Executive Subcommittee. 9. Liaison Representatives ‑The scope of each Liaison Representative includes all matters within the scope of the Mining Industry Committee as specifically assigned to him by the Chairperson of the Mining Industry Committee in making the appointment. Typical liaison representatives or the MIC may include, but are not limited to: a. Liaison Representative to ANSI M2 b. Liaison Representative to ANSI M28 c. Liaison Representative to ANSI MJl d. Liaison Representative to IEEE Standards Coordinating Committee 18 e. Liaison Representative to Safety Committee f. Liaison Representative to Standards Project Committee ‑8‑ CONDITIONS FOR MEMBERSHIP ON THE MINING INDUSTRY COMMITTEE INDUSTRY APPLICATIONS SOCIETY INSTITUTE OF ELECTRICAL AND ELECTRONICS ENGINEERS 1. Membership is voluntary. 2. Membership is for a period of one calendar year, renewable on a year to year basis. 3. The Mining Industry Committee Chairperson will maintain a reasonable balance between Mining Industry and suppliers in all activities of the Committee and of its Subcommittees and Working Groups. 4. The Committee Chairperson will adjust the membership to the number required to adequately man Committee projects and administration. 5. Committee appointments will be made by the Committee Chairperson. 6. Committee members are expected to: a. Attend scheduled meetings (These will be held to a minimum). b. Notify the Secretary of Chairperson if unable to attend meetings. c. Promptly reply to all Committee correspondence. d. Perform Committee assignments. 7. A member must have his company=s approval and cooperation for participation. 8. Each Committee member shall be a member of the IEEE and of the IAS Society. 9. Each member is requested to check one of the following choices and returned a signed copy with his complete address and phone number shown. --------------------------------------------------------------------------------------------------------------------- ____ A. "I have reviewed the above conditions for membership. I shall make a sincere effort to abide by them." ____ B. "I no longer wish to be carried on the membership roll of the Mining Industry Committee of IEEE/IAS." Date of Membership: (Renewal Application) ______ Signed:________________________________________ Printed Name:___________________________________ Company of Business Assoc.:______________________ Date approved Address: _______________________________________ by MIC Chairperson _______ Address:_______________________________________ City, State, Zip:_________________________________ Phone: ________________________________________ |
