Information and Material Needed to Schedule Your Paper for Printing

ongratulations upon having your paper selected by your peers for possible publication in IEEE TRANSACTIONS ON INDUSTRY APPLICATIONS. Before your paper can be scheduled for printing, the Editor must have ALL of the items described below. Please forward this information within 45 days of the date of the approval letter that you received from the Vice-Chairman, Papers, of the Operating Department which approved your paper.

Forward all information to:

            Dr. Carlton E. Speck, Editor
            IEEE Transactions on Industry Applications
            5 Woodside Park Blvd.
            Pleasant Ridge, MI 48069-1042 USA

Conference Version of Paper

Send me the original manuscript as used in the conference proceedings of the conference at which your paper was presented, if it is in your possession, or a good quality printout or photocopy of this manuscript.

Final Version of Paper

Send me two hard copies of the final version of your manuscript, on 8.5 x 11" or A4 (210 x 297 mm) plain white paper. This version of the manuscript should include all expected revisions and corrections; if you wait until you receive the proofs to make significant changes, you may be charged for the extra expense incurred. The format of these copies is not very important, as the paper is reformatted during the IEEE editorial process. These copies may be in two-column, single-spaced format, such as is used for the conference proceedings of most IAS conferences, or they may be in single-column, double-spaced format. However, the style of writing and arrangement of the elements of the paper should be in accordance with IAS Information for Authors. The manuscript must include the paper title, authors' names, abstract, index terms (key words), main body of the paper, figure and table captions, references, and authors' biographies. It is important that the references be in the standard IEEE style shown in the Information for Authors. For further information about authors' biographies, see About the Authors section below.

Figures and Tables

Figures and tables must be submitted separately from the text of the paper, although they also may be included in that text if the author so desires. At the present time, IEEE Publications cannot use graphics embedded in word processing programs. These figures and tables may be submitted in either of two ways - as hard copies or as electronic files.

If hard copy submission is chosen by the author, the items submitted will be scanned as part of the publication process All line art should be submitted as high quality printouts. Each figure or table should be printed on a separate sheet of paper. All photos, including authors' personal photos, must be submitted as glossy prints, either color or black-and-white. Printouts of scanned photos or of digital camera files are not acceptable. The figure/table number should be written on the back of each figure or table, and the individual's name on the back of each author's personal photo.

See Electronic Files section below for requirements for electronic submission of figures. If electronic submission is chosen by the author, a hard copy of the figures and tables is still required. However, these may be embedded in the hard copies of the paper.

Electronic Files

An electronic file of the final text of the paper is required. The editing process of IEEE Publications starts with this file; the hard copies are normally used only to verify the electronic text. The electronic file must include all of the final version of the paper, as described above, including the authors' biographies. The electronic text may be in LaTeX, in a commercial word processor format (such as MS Word, WordPerfect, or MacWrite), or in ASCII. Electronic files of earlier versions of the paper are not required or desired. Also, .pdf files of any version of the paper are of no use. See Guidelines for Author Supplied Electronic Text and Graphics for additional information.

If electronic submission of figures and tables is chosen by the author, the electronic files must be in strict accordance with Guidelines for Author Supplied Electronic Text and Graphics. These files must be in one of the electronic file formats acceptable to IEEE Publications. There are three preferred formats: TIFF, ps, and eps.  See below for  use of color graphics.  The print version of IEEE TRANSACTIONS ON INDUSTRY APPLICATIONS is published in black-and-white. Be sure that graphics do not rely on colors to convey information. For instance, readers will not be able to discriminate among lines on a graph that differ only in the color used. Any electronic graphics not meeting these guidelines are unacceptable.

Electronic files may be submitted on a 3.5" floppy disk, on a ZIP disk, or on a CD. If necessary, files may be compressed using a standard compression program, such as pkzip or WinZip. Please protect your disk with proper packing to insure that it is not damaged in transit. At this time we are not prepared to accept complete submissions by e-mail.

Color Graphics

A recent change in IEEE Publications procedures now allows the use of color for figures in the on-line version of a paper at no cost to the authors.  Starting with the July/August 2006 issue the on-line version of  Transactions will use color for all figures that the authors submit in color.  Figures in color and black-and-white figures may be mixed in the same paper.  Since in most cases the print version will continue to use black-and-white for all figures, authors should continue to be aware of the final appearance of the figures when reproduced in black-and-white.  A good way to be sure of this is to print the color figure in black-and-white and be sure that the resultant figure conveys all the meaning it is intended to convey.  If necessary, features such as different line types or the addition of labels to lines may be necessary to convey the intended meaning.

For those unusual cases when black-and-white graphics cannot convey the necessary information in print, Transactions offers the option of presenting figures in color. This can be done at the author's request and at the author's expense - and the expense is significant. Color may be used for all figures in a paper, or only for selected figures, at the author's discretion. For additional information about use of color in the print version of Transactions, or for a cost estimate, contact the Transactions Editor, Dr. Carlton Speck, at Refer also to Guidelines for Author Supplied Electronic Text and Graphics.


Each paper submitted to the editor must be accompanied by two forms. The first is an IEEE Copyright Form. Note that this is a new version of the IEEE Copyright Form, and is effective 13 December 2002. Please complete this form, filling in the title and authors of the paper in the space provided. The form must be signed in the proper place by one of the authors or another authorized person. The person signing is presumed to have the authority to sign on behalf of all authors. This form may be downloaded in .htm, .pdf, or .doc formats from

The second form is "Information About Your Electronic Disk." This form may be downloaded in MS Word or ASCII formats. Complete this form to aid in the processing of the electronic files you submit.

About the Authors

Furnish a brief (50-400 words) biography of each author in prose form as a part of the final version of the paper, both hard copy and electronic text. Also furnish a personal photo no larger than 5"x7". This does not need to be a studio portrait; a snapshot or a passport-type photo is acceptable. Please write the name of the person shown lightly on the back of each author's photo. The paper will not be scheduled for printing without these items. In place of this photo, an electronic file meeting the requirements given above may be supplied.

Also furnish current address information for each author, including name, affiliation, mailing address, telephone and fax numbers, and e-mail address. Separate mailings are made to each author, including a complementary copy of the issue in which your paper appears. Designate which author will be the corresponding author. That person will be the only author to receive proofs and will handle all correspondence relating to this paper. Since proofs are sent by courier service, the corresponding author's address must be a street address; courier services will not deliver to a Post Office box. Please show the paper's title and paper numbers on all correspondence.

Other Presentation or Publication

If the paper has been published or presented, in whole or in part, anywhere other than at an IAS-sponsored conference, or if the paper includes text or graphics from a prior publication, please advise the editor. It may be necessary for the author to obtain copyright release from the holder of a previous copyright before the paper can be published in an IEEE publication.

Papers are scheduled for printing in the order in which all of the necessary information is received by the editor. You will be advised of the publication schedule for your paper. There is typically a four-to-six-month queue time from the time that the editor receives all of the required information until the issue containing the paper is mailed.

If you have any questions about the items you need to submit, contact Dr. Carlton Speck at the address above, by phone at +1 248 547 7821, or by e-mail at

Revised 24 February 2004

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