1. prepare the final manuscript
   
   
2. prepare the electronic version of the final manuscript
   
   
3. prepare the copyright transfer form
   
   
4. prepare the author's registration form and payment
   
   
5. prepare the presenter's biography form
   
   
6. prepare the material for submission
   
   
7. send the electronic version of the final manuscript, the author's registration form, and the presenter's biography form
   
   
8. send the copyright transfer form
   
   

1. Prepare the the final version of the manuscript according to the guidelines given below. Please, follow them carefully to ensure inclusion of your paper in the proceedings. For your convenience, the guidelines are made available in the following formats:
   
   
   • HTML: the guidelines in HTML format can be read and printed directly from your network browser.
     
     
   • RTF: the skeleton for your paper in RTF format with macros for Microsoft Word can be downloaded and used to type your manuscript in the desired format.
     
     
   • LATEX: the LaTex macro style file can be downloaded and referenced in your LaTex file to obtain the desired format.
     
     
   For your convenience, an example of the text apperance is provided in the following formats:
   
   
   • PDF: an example of a paper in the PDF format.
     
     
   • PostScript: an example of a paper in the PostScript format.
     
     
   • RTF: an example of a paper in the RTF format.
     
     
   REMEMBER: the final version of a paper in the format given above CANNOT EXCEED 6 PAGES. NO EXCEPTION IS ALLOWED.
   
   
   

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2. An electronic version of the final manuscript must be generated for the conference proceedings.
   From the final manuscript formatted as instructed above, authors must generate the electronic version in PostScript format.
   
   Only standard portable PostScript files will be accepted. NO encoding, NO condensing, and NO encapsulation are allowed.
   "Portable" or "compatible" PostScript is PostScript that can be printed on a wide range of PostScript-compatible printers and will consistently produce identical or very nearly identical documents. The converse is PostScript that is tuned to print better or faster on your specific printer.
   
   Additional guidelines about PostScript generation are available here.
   
   Name your PostScript file with the symposium name VECIMS, the paper identifier number, and the last name of the contact author. For example, if the contact author is Dr. Smith and the paper identifier is 1035, the PostScript file should be VECIMS-1035-smith.ps
   
   You should check the correctness of your PostScript file before submitting it electronically. To such a purpose you can use any PostScript viewer (e.g., GhostView).
   
   

   If you have any problem, please contact the conference secretariat.
   
   
   

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3. Fill in and sign the IEEE Copyright Transfer form.
   For your convenience, it is made available in various formats at IEEE Copyright Form Page.
   
   Print your paper number (e.g., VECIMS-1035) in the upper right corner of the form.
   
   Fill in the paper title and the names of all authors. In the "IEEE Publication Title" type " VECIMS 2005 Proceedings".
   
   Sign your name in the space for "Author/Authorized Agent for Joint Authors" or in the space for "Authorized Signature". Type your name below your signature.
   
   Type the date in the "Date" field.
   
   If applicable, the "U.S. Government Employee Certification" and the "Crown Copyright Certification" should be also filled and signed.
   
   The IEEE is enforcing strict copyright rules. Electronic forms and signatures will not be accepted.
   
   NO PAPER WILL BE PUBLISHED WITHOUT THE SIGNED COPYRIGHT FORM.
   
   
   

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4. Fill in and sign the author's registration form and pay the registration fee.
   Papers will be included in the proceedings only if at least one author has registered and paid the registration fee by 30 JUNE 2005. Member and non-member full fees only are acceptable for this purpose; student and other discounted fees do not qualify - no exceptions. One full registration covers only one (1) paper. To guarantee inclusion in the proceedings of more than one (1) paper, the author must pay a US$ 50 surcharge for each paper in excess of one (1).
   
   For your convenience, the author's registration form is made available in various formats:
   
   
5. RTF: the author's registration form in RTF format can be downloaded and filled in on your computer.
   
   
6. PDF: the author's registration form in PDF format can be downloaded and printed on your computer.
   
   Fill in ALL information (INCLUDING all payment information) and pay the due registration fee.
   
   Credit card is the preferred method of payment. For payment by bank transfer, you must add the US$ 25 processing fee charged by all banks.
   
   NO PAPER WILL BE PUBLISHED WITHOUT THE AUTHOR'S REGISTRATION FORM AND PAYMENT.
   
   
   

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7. Prepare the presenter's biography form.
   Information in this form will be used by the session chairperson to introduce the presenter.
   
   For your convenience, the presenter's biography form is made available in various formats:
   
   
   • HTML: the presenter's biography form in HTML format can be read directly from your network browser.
     
     
   • RTF: the presenter's biography form in RTF format can be downloaded and filled in on your computer.
     
     
   • TEXT: the presenter's biography form in ASCII text format can be downloaded and filled in on your computer.
     
     
   Fill in ALL information, including a brief description of your career, accomplishments, and highlights.
   
   Name your biography file with the conference name VECIMS, the paper identifier number, and the last name of the contact author. For example, if the contact author is Dr. Smith and the paper identifier is 1035, the biography file should be VECIMS-1035-smith, with the extension corresponding to the type of file (htm, html, doc, rtf, txt).
   
   
   

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8. Prepare the material for submission.
   The electronic version of the final manuscript and the presenter's biography form must be collected and prepared for comprehensive submission.
   
   Create a compressed archive with Winzip and name it with the conference name VECIMS, the paper identifier number, and the last name of the contact author. For example, if the contact author is Dr. Smith and the paper identifier is 1035, the Winzip file should be VECIMS-1035-smith.zip.
   Compress, pkzip, gzip can be used on Unix machines instead of Winzip.
   
   Archive in this file the following items:
   • the electronic version of the final manuscript,
   • the presenter's biography form.
   
   
   

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9. Send the electronic version of the final manuscript and the presenter's biography form by 30 JUNE 2005 (HARD DEADLINE!), to the conference secretariat.
   Send the compressed file containing the above material EITHER by email OR by FTP: please, DO NOT submit in both ways!
   
   For email submission, send an emailing a notice like this, with the compressed file attached, to the conference secretariat at lee.myers@ieee.org.
   
   For ftp submission, connect to the ftp server vecims.myers-smith.com as anonymous user and provide your email address as your password. Go to the /incoming directory and transfer your PostScript file. When you have transferred your file, please notify the conference secretariat by emailing a notice like this to lee.myers@ieee.org.
   Alternatively, if you are using a Web browser for the file transfer, you can connect to the URL ftp://vecims.myers-smith.com/incoming to transfer your PostScript file. When you have transferred your file, please notify the conference secretariat by emailing a notice like this to lee.myers@ieee.org.
   You will be able to see your file only while you stay in the session during which you transferred the file itself. When you leave, your file will become invisible and you will not be able to see it again if you reopen the site in another session.
   
   For long files, ftp submission should be preferred.
   
   To verify that your submission has been received correctly and completely by the conference secretariat, check the PAPER STATUS section at the bottom of this page: the status of your material will be displayed there as soon as it has been processed. Please, allow three (3) working days before checking the status of your submission. If your paper does not appear, DO NOT resubmit it. Contact the conference secretariat and wait for instructions.
   
   Remember that your paper cannot be included in the proceedings without the signed IEEE copyright transfer form and the author's registration form and payment.
   
   
   

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10. Send the signed Copyright Transfer form by 30 JUNE 2005 (HARD DEADLINE!) to the conference secretariat by fax:
    
    Lee Myers
    VECIMS Conference Secretariat
    799 N. Beverly Glen, Los Angeles, CA 90077, USA
    phone: +1 (310) 446-8280
    fax: +1 (310) 446-8390
    
    Remember that your paper cannot be included in the symposium proceedings without the signed IEEE Copyright Transfer form. Electronic signatures will not be accepted.
    
    Due to new IEEE regulations, the author who signed the copyright transfer form or the presenter will be required to resign this form at the conference because the original handwritten signature must be filed with the IEEE Headquarters.
    
    

For your convenience, this notice is made available in the following formats:

HTML: IEEE copyright notice, in the HTML format to be read and printed directly from your network browser.

TEXT: IEEE copyright notice, in the plain ASCII text format, to be downloaded to your computer.

If you post an electronic version of your paper, you must also provide the IEEE with the electronic address (URL, FTP address, etc.) of the posting. You can mail or fax this information to the IEEE Copyrights & Permissions Department / IEEE Service Center / 445 Hoes Lane / P.O. Box 1331 / Piscataway, NJ 08855-1331, USA. Telephone: + Intl. 732-562-3966. Fax: + Intl. 732-981-8062.